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For Companies At a Glance
- Tasks: Manage live and virtual events, from planning to execution.
- Company: Wilmington Events delivers innovative conferences and awards for global businesses.
- Benefits: Enjoy hybrid working, performance bonuses, private healthcare, gym memberships, and more!
- Why this job: Join a collaborative team and lead exciting event launches in a fast-paced environment.
- Qualifications: Experience in managing B2B conferences and strong logistical skills are essential.
- Other info: We celebrate individuality and support inclusivity in our hiring process.
The predicted salary is between 24000 - 36000 £ per year.
Company Outline
Job Role: Event Manager
Location: London, EC3A 3DE – Hybrid – 2 days in office per week
Salary: Circa £32K per annum + Bonus!
Contract Type: Full-Time, Permanent
What We Can Offer You: Hybrid Working, Performance-Related Bonus, Life Assurance, Vitality Private Healthcare, Additional Holiday Purchase, Health Cash Plan, Subsidised Gym Memberships, Cycle to Work scheme, Discount Vouchers and Access to Wellbeing Resources!
Why Do We Want You?
This is a brand-new opportunity within our growing Event Operations team at Wilmington Events, part of Wilmington plc.
This role is ideal for an experienced and highly organised Event Co-ordinator who enjoys managing events from end to end.
If you\’re confident handling everything from sourcing venues and negotiating rates to liaising with sponsors and speakers, and you thrive in a fast-paced environment with overlapping deadlines, we\’d love to hear from you.
We\’re particularly keen to hear from candidates with experience delivering B2B conferences (experience in awards events is a bonus!). You’ll be trusted to lead on key projects while supporting the growth and evolution of our wider event portfolio.
Please note: At Wilmington plc, we celebrate individuality and are committed to fostering an inclusive workplace. As a Disability Confident employer, we shortlist all applicants who meet the essential role criteria and guarantee an interview for candidates with disabilities who meet these criteria. For reasonable adjustments or to apply under our interview guarantee scheme, please use the contact details provided once you have clicked “apply”!
Job purpose, tasks and responsibilities
As our Event Coordinator, you will:
- Take full ownership of live and virtual event delivery, including conferences and awards.
- Source and negotiate with venues, caterers, accommodation providers, and other suppliers.
- Manage event logistics from planning to close-down – including delegate experience, AV, floorplans, catering, health and safety, and signage.
- Act as the first point of contact for sponsors and event speakers, ensuring a seamless experience.
- Own and manage event budgets, including POs, invoicing, and monthly reporting.
- Mentor and support junior team members and allocate project tasks where required.
- Deliver excellent customer service pre-event and on the day, answering queries and managing expectations.
- Manage post-event reporting and support with performance reviews and improvements.
- Contribute to the growth and evolution of the Wilmington Events portfolio.
What’s the Best Thing About This Role?
You’ll be part of a collaborative team delivering a broad mix of engaging events across Wilmington plc.
You’ll gain exposure to a wide variety of markets and stakeholders, with the opportunity to lead new event launches and continuously build on an already strong foundation.
What’s the Most Challenging Thing About This Role?
You’ll be managing multiple events across different brands – often with overlapping timelines – so you’ll need to be a strong multi-tasker, confident in shifting priorities and keeping cool under pressure.
Essential and desirable capabilities
To be successful in this role, you must have:
- Proven experience managing B2B conferences from end to end.
- Experience working directly with sponsors, speakers, and stakeholders.
- Strong logistical planning skills including venue and supplier management.
- Excellent communication, negotiation, and problem-solving skills.
- Experience managing event budgets and financial processes.
- The ability to stay calm under pressure, multitask, and meet deadlines.
- A strong sense of ownership and pride in delivering high-quality, engaging events.
To be successful in this role, it would be great if you have:
- Experience working on awards ceremonies.
- Experience mentoring junior team members or leading on smaller projects.
- A degree or equivalent professional qualification.
We know it’s not a skill, but the successful candidate must have permission to work in the role’s location by the start of their employment.
Before you go….
About Us
Wilmington Events is part of Wilmington plc – a portfolio of brands delivering essential knowledge and connection through events, data and education.
Our team delivers high-quality, innovative awards, conferences, summits, forums and webinars for businesses including the International Compliance Association (ICA) and Axco. Our events connect senior decision-makers and offer invaluable networking and learning opportunities across global markets.
Find What You’re Looking For
We are ambitious and inclusive, filled with integrity and curiosity. We are Wilmington plc. Are you?
Join us and achieve more within your career with mutual respect, support and fair rewards.
Click on “APPLY” today!
The Legal Bit!
The statements above are intended to describe the general nature and level of work performed by employees assigned to this role. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.
*Please note that this role may remain advertised until an offer of employment has been made.
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Event Manager employer: Wilmington plc
Contact Detail:
Wilmington plc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Manager
✨Tip Number 1
Network with professionals in the events industry, especially those who have experience with B2B conferences. Attend relevant events or webinars to connect with potential colleagues and learn about the latest trends in event management.
✨Tip Number 2
Familiarise yourself with the specific types of events Wilmington Events hosts, such as awards ceremonies and conferences. This knowledge will help you demonstrate your understanding of their portfolio during any discussions or interviews.
✨Tip Number 3
Prepare to discuss your experience in managing event logistics and budgets. Be ready to share specific examples of how you've successfully handled multiple events simultaneously, showcasing your ability to multitask and stay calm under pressure.
✨Tip Number 4
Highlight your communication and negotiation skills, as these are crucial for liaising with sponsors and speakers. Consider preparing a few anecdotes that illustrate your problem-solving abilities in challenging situations.
We think you need these skills to ace Event Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in managing B2B conferences and events. Use specific examples that demonstrate your logistical planning skills and ability to handle multiple projects simultaneously.
Craft a Compelling Cover Letter: In your cover letter, express your passion for event management and detail how your previous experiences align with the responsibilities outlined in the job description. Mention any specific achievements in past roles that showcase your skills.
Highlight Key Skills: Emphasise your strong communication, negotiation, and problem-solving skills in both your CV and cover letter. These are essential for the role, so provide examples of how you've successfully used these skills in past events.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial in event management.
How to prepare for a job interview at Wilmington plc
✨Showcase Your Event Management Experience
Be prepared to discuss your previous experience managing B2B conferences and any awards events. Highlight specific examples where you successfully handled logistics, budgets, and stakeholder communication.
✨Demonstrate Strong Communication Skills
Since the role involves liaising with sponsors and speakers, practice articulating your thoughts clearly. Prepare to answer questions about how you manage expectations and resolve conflicts during events.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities under pressure. Think of scenarios where you had to multitask or shift priorities quickly, and be ready to explain how you managed those situations.
✨Research Wilmington Events
Familiarise yourself with Wilmington plc and its event portfolio. Understanding their mission and the types of events they organise will help you tailor your responses and show genuine interest in the company.
