At a Glance
- Tasks: Support senior leadership, manage operations, and coordinate exciting events.
- Company: Join a rapidly growing financial services business focused on innovation.
- Benefits: Competitive salary, hybrid work, and opportunities for personal growth.
- Other info: Enjoy a vibrant team culture with fun events and initiatives.
- Why this job: Be the operational glue in a dynamic environment and make a real impact.
- Qualifications: Experience in PA or office management, strong organisational skills, and a proactive attitude.
Join WillU Group as an Executive Assistant & Office Manager. WillU Group is looking for a highly organised, proactive and commercially aware Personal Assistant, Office Manager to support senior leadership, improve internal efficiency and help deliver a best-in-class experience for clients, colleagues and guests.
About WillU: WillU Group is a rapidly growing financial services business built to simplify and consolidate how businesses and individuals access financial services. Our services include business insurance, protection and life insurance, private medical insurance, workplace pensions, employee benefits, foreign exchange, and wealth and investment management. Our ambition is to become the most trusted financial services partner for SMEs, business owners and high-net-worth individuals across the UK.
The opportunity: This is not a traditional PA role. The successful candidate will become the operational glue that connects senior leadership, sales teams, marketing, events, office operations and external partners. You will remove administrative burden from directors, improve internal organisation and help ensure every WillU interaction feels professional, efficient and memorable. This is an ideal opportunity for someone who enjoys variety, takes ownership and wants to play an influential role in a fast-growing business.
Role overview:
- Location: Hybrid, including the WillU office and event venues
- Reporting to: CEO or Operations Director
- Salary: £30,000 to £45,000 per annum, depending on experience (pro rata)
- Hours: Part-time – 3 days a week
Key responsibilities:
- Provide high-quality executive and personal assistant support to senior leaders.
- Manage diaries, meetings, travel, logistics, actions and follow-ups proactively.
- Help coordinate WillU’s growing events programme, including padel networking events, client hospitality, charity initiatives and business networking functions.
- Oversee smooth day-to-day office operations and help create a professional, welcoming environment.
- Support people, culture, recruitment coordination, onboarding and company-wide communication where required.
Experience required:
- Previous experience as a Personal Assistant, Executive Assistant, Office Manager or similar operational support role.
- Excellent organisational skills with exceptional attention to detail.
- Strong communication skills and a professional, confident manner.
- Ability to manage multiple priorities and projects simultaneously without losing focus on quality.
- Strong Microsoft Office skills.
- Highly desirable but not essential: financial services experience, CRM experience such as Monday.com or HubSpot, corporate networking event experience such as coordinating events, managing guests, suppliers and logistics, and experience working in a fast-growing business.
What success looks like:
- Directors spend significantly less time on administration and more time on growth, clients and leadership.
- Events are delivered professionally without leadership needing to manage the logistics.
- Diary management becomes proactive, organised and commercially focused.
- The office runs smoothly and creates a consistently professional experience for colleagues, clients, partners and guests.
- Client and prospect events become a scalable growth channel for the business.
- Internal communication improves and team satisfaction remains high as WillU continues to grow.
Personal attributes: We’re looking for someone highly organised, proactive, resourceful and calm under pressure. You will be professional, personable, commercially aware and solutions-focused, with the confidence to deal with senior stakeholders and the ability to take ownership without constant supervision.
Why this role exists: As WillU continues to scale nationally through its sales teams, partnerships and event strategy, director time is becoming increasingly valuable. This role exists to enable leadership to focus on revenue growth, strategic relationships, major client opportunities and team leadership, while ensuring operational excellence behind the scenes. This is expected to become one of the most influential support functions within the business. If you are someone who thrives on ownership, variety and making things happen, we would be delighted to hear from you.
Executive Assistant & Office Manager in London employer: WillU Group
WillU Group is an exceptional employer that fosters a dynamic and supportive work culture, where employees are empowered to take ownership and make a meaningful impact. With a focus on professional growth, the company offers unique opportunities to engage in diverse projects, including coordinating exciting events and enhancing internal operations, all within a hybrid working environment that promotes work-life balance. Join us to be part of a rapidly growing financial services business that values innovation, collaboration, and the well-being of its team members.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant & Office Manager in London
✨Connect with Campus Reps
If you're looking for part-time work in banking, try to connect with your university's career services and campus representatives from banks. They often host recruitment events or provide exclusive job listings, which can give you a leg up in the application process.
✨Get Involved in Financial Societies
Join finance or investment clubs at your university. These societies not only provide fantastic networking opportunities but also often collaborate with financial institutions for internships or part-time roles, making it easier for us to land those positions.
✨Use LinkedIn for Hidden Gems
Keep an eye on LinkedIn for part-time opportunities at banks, specifically targeting roles like customer service or administrative support. Companies like WillU Group often post openings there first, so be on the lookout and don’t forget to engage with their content!
✨Showcase Your Skills Directly
When applying for a part-time role, consider creating a simple portfolio that highlights your finance-related skills or projects. Whether it's a personal finance blog, a financial analysis you've done, or any relevant coursework, having this ready can impress hiring managers at WillU Group.
We think you need these skills to ace Executive Assistant & Office Manager in London
Some tips for your application 🫡
Show Off Your Numbers Game:In the banking and financial services world, it's all about numbers. Highlight any relevant coursework, grades, or certifications, like AAT or CFA, on your CV. If you can point to specific projects or tasks where you managed finances or analysed data, that's a big plus!
Tailor Your Cover Letter to Us:When writing your cover letter, don’t just reiterate your CV. Tell us why you want to work at WillU Group and how this part-time role fits into your career goals. Map your skills and experiences directly to the job spec, and don’t forget to weave in any technical skills you have, like experience with financial software!
Marry Experience with Availability:Since this is part-time, it’s super important to state your availability clearly in your application. Highlight any previous work experience, even if it's not directly in finance, that shows your reliability and ability to juggle various commitments. Flexibility can be a real asset!
Keep It Professional Yet Personal:While you want to keep a professional tone, don’t be afraid to inject a bit of your personality into your application. Especially for a part-time role, we’re looking for someone who's not just skilled but also a good fit for the team at WillU Group. A little light-heartedness can go a long way!
How to prepare for a job interview at WillU Group
✨Brush Up on Your Numbers
For a role in banking and financial services, you’ll likely encounter numerical tests that gauge your analytical skills. So, let’s whip out those maths skills! Practise mental arithmetic and get comfy with basic financial concepts; this'll really help you shine during the assessment stages.
✨Know Your Financial Products
Knowing your stuff about the various financial products and services is crucial. Be prepared to discuss topics like loans, mortgages, investment funds, and credit options. Having a finger on the pulse of current market trends and economic events can also give you an edge—the interviewers will appreciate your insight!
✨Flexibility and Commitment are Key
Since you're aiming for a part-time position, emphasise your flexibility and willingness to commit your time effectively. Highlight your ability to balance studies or other commitments while delivering results at work. This kind of attitude can set you apart from the competition.
✨Showcase Your Portfolio of Experience
Even though it’s a part-time role, companies want to see your motivation and past experience. Bring examples of relevant projects or roles, including internships or coursework that demonstrate your understanding and passion for banking and finance. The more tangible your examples, the more convincing you’ll be!
