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- Tasks: Manage project documents and ensure compliance with standards on site.
- Company: Join a leading company in infrastructural development with over 50 years of experience.
- Benefits: Enjoy comprehensive training, financial support for qualifications, and a supportive helpline.
- Why this job: Be a key player in project success while working in a dynamic team environment.
- Qualifications: 2+ years in document control, preferably in civil engineering or construction.
- Other info: Full-time role based in Perth & Kinross, Monday to Friday.
The predicted salary is between 30000 - 42000 £ per year.
Due to continued growth within the business we have a new opening for an experienced site based Document Controller to join our team. This is your opportunity to play a key role on site ensuring seamless document management and supporting the project team’s success. The role will be based on our site in Perth & Kinross, this will be a full-time permanent position, Monday to Friday. As Document Controller you will manage the creation, distribution and archiving of all project documentation on site ensuring compliance with company standards, client requirements, and regulatory guidelines.
The successful candidate will be the central point of contact for all document control matters, maintaining an organised, accessible system for the smooth running of the project.
Key Responsibilities:
- Document Management –Control and maintain all project documents (drawings, reports, specifications, correspondence etc.) in both hard copy and electronic formats.
- System Administration –Operate the project’s Electronic Document Management System ensuring all documentation is correctly uploaded, named, and archived.
- Compliance & Quality –Ensure all documents are reviewed, approved, and distributed in accordance with company procedures, project-specific requirements, and relevant legislation.
- Communication –Liaise with engineers, subcontractors, clients, and other stakeholders to obtain, process, and issue project documentation in a timely manner.
- Audit & Reporting –Support internal and external audits by providing accurate documentation; generate regular reports on document status and outstanding actions.
- Training –Assist site staff with document control procedures and best practices.
- Continuous Improvement –Identify opportunities to enhance document control processes for increased efficiency.
- Proven Experience – Minimum 2 years in a document control role preferably within civil engineering or construction sector.
- Technical Proficiency –Advanced skills in Microsoft Office (Word, Excel, Outlook).
- Attention to Detail –Exceptional organisational skills with the ability to manage large volumes of documentation.
- Communication –Strong written and verbal communication skills.
- Teamwork –Ability to work collaboratively in a fast-paced, site-based environment.
- Independence –Capable of managing own workload with minimal supervision.
Desirable Qualifications:
- Relevant Qualification – Certification in Document Control, Business Administration, or related field.
- Construction Knowledge – Understanding of civil engineering processes, terminology, and documentation requirements.
- Health & Safety Awareness – Familiarity with construction site safety protocols.
- Knowledge of COINS Software.
- Knowledge of using Sharepoint.
- Comprehensive training and development, financial support towards relevant role qualifications.
- 24/7 counselling and support helpline.
- Salary sacrifice schemes.
- Income Protection.
- Company pension.
- 25 annual leave holidays plus public holidays.
If you are interested in this role then please send your current CV and covering email outlining your suitability for the role.
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At the forefront of infrastructural development in Ireland and the UK for more than five decades
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Document Controller [UK] employer: Wills Bros Ltd.
Contact Detail:
Wills Bros Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller [UK]
✨Tip Number 1
Familiarise yourself with the specific document management systems mentioned in the job description, such as COINS and SharePoint. Having hands-on experience or knowledge of these platforms can set you apart from other candidates.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed large volumes of documentation in previous roles. Be ready to discuss these experiences during any interviews.
✨Tip Number 3
Network with professionals in the civil engineering and construction sectors. Attend industry events or join relevant online forums to connect with potential colleagues or employers who might provide insights or referrals.
✨Tip Number 4
Prepare to demonstrate your communication skills by practising how you would explain complex document control processes to team members. Being able to convey information clearly is crucial for this role.
We think you need these skills to ace Document Controller [UK]
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in document control, especially within the civil engineering or construction sector. Use keywords from the job description to demonstrate your suitability.
Craft a Compelling Cover Email: In your cover email, clearly outline your qualifications and how they align with the key responsibilities of the Document Controller role. Mention specific experiences that showcase your document management skills.
Showcase Technical Proficiency: Emphasise your advanced skills in Microsoft Office and any experience with COINS Software or SharePoint. Providing examples of how you've used these tools effectively can strengthen your application.
Highlight Communication Skills: Since the role requires strong communication with various stakeholders, include examples of how you've successfully liaised with teams or clients in previous positions. This will demonstrate your ability to thrive in a collaborative environment.
How to prepare for a job interview at Wills Bros Ltd.
✨Showcase Your Document Management Skills
Be prepared to discuss your experience with document control, especially in the civil engineering or construction sector. Highlight specific examples of how you've managed documentation effectively, ensuring compliance and quality.
✨Demonstrate Technical Proficiency
Since advanced skills in Microsoft Office are crucial for this role, be ready to talk about your proficiency with Word, Excel, and Outlook. You might even want to mention any experience with COINS Software or SharePoint, as these could set you apart.
✨Emphasise Attention to Detail
This role requires exceptional organisational skills. During the interview, provide examples of how you've successfully managed large volumes of documentation while maintaining accuracy and attention to detail.
✨Communicate Effectively
Strong written and verbal communication skills are essential. Practice articulating your thoughts clearly and concisely, and be ready to discuss how you've liaised with various stakeholders in previous roles to ensure timely document processing.
