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- Tasks: Support our team in providing exceptional care through efficient office administration.
- Company: Join a compassionate provider of residential care services for children in Derby.
- Benefits: Enjoy a competitive salary, professional development, and a supportive work environment.
- Why this job: Make a real difference in children's lives while growing your career.
- Qualifications: Experience in administration, strong organisational skills, and excellent communication.
- Other info: Flexible day shifts with opportunities for career progression.
The predicted salary is between 30000 - 42000 £ per year.
Ready to make a difference in children's lives? We are a dedicated and compassionate provider of residential care services for children, committed to creating a safe, nurturing, and supportive environment. Our team in Derby is expanding, and we are looking for a motivated and organised Office Administrator to join us.
The Office Administrator will play a crucial role in ensuring the smooth and efficient operation of our Derby office. You will be responsible for a variety of administrative tasks, supporting our management team and care staff, and contributing to the overall success of our residential care services.
Duties and Responsibilities:- Conduct safer recruitment checks, including DBS (Disclosure and Barring Service) checks and reference verification.
- Post job vacancies on job boards, company website, and social media platforms.
- Schedule and coordinate staff training sessions and ensure all mandatory training is up to date.
- Maintain and update staff records, including qualifications, certifications, and training logs.
- Action and follow up on property maintenance requests to ensure a safe and well-maintained environment.
- Schedule and manage gas and electric certifications for residential homes to comply with safety regulations.
- Organise and track regular maintenance and servicing for company vehicles.
- Monitor and replenish office supplies and manage inventory.
- Assist in the preparation of budgets and financial reports.
- Coordinate events and activities for staff and residents.
- Maintain confidentiality of sensitive information, adhering to GDPR regulations.
- Update and manage the company’s social media profiles and website content.
- Assist with the coordination of resident admissions and discharges.
- Assist with IT-related tasks, such as setting up new users and troubleshooting basic issues.
- Assist with the onboarding process for new hires, including preparation of orientation materials and welcome packs.
- Coordinate pre-employment health checks and other required assessments.
- Maintain and update the applicant tracking system and recruitment databases.
- Schedule interviews and communicate with candidates regarding their application status.
- Prepare recruitment reports and metrics as required.
- Manage correspondence with job applicants, including acknowledgment and rejection letters.
- Must have proven experience in an administrative or office management role, within the care or healthcare industry.
- Strong organisational and time management skills with the ability to prioritise tasks effectively.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with database management.
- High level of attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Discretion and confidentiality in handling sensitive information.
- Knowledge of HR and financial processes is an advantage.
- Familiarity with safeguarding policies and procedures is desirable.
- A supportive and inclusive working environment.
- Opportunities for professional development and career progression.
- Competitive salary and benefits package.
- Onsite Parking.
- Day Shift Monday to Friday 9am to 5pm.
We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Office Administrator employer: Willow Care Group
Contact Detail:
Willow Care Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Get to know the company! Research our mission and values, especially how we support children. This will help you connect during interviews and show that you're genuinely interested in making a difference.
✨Tip Number 2
Practice your interview skills with a friend or family member. Focus on common questions related to office administration and care services. The more comfortable you are, the better you'll perform when it counts!
✨Tip Number 3
Dress the part! Whether it's a face-to-face or video interview, make sure you look professional. It shows respect for the role and the organisation, and helps you feel more confident.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It keeps you fresh in our minds and shows your enthusiasm for the Office Administrator position.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Get to Know Us: Before you dive into the application, take a moment to familiarise yourself with our mission and values. Understanding what we stand for will help you tailor your application and show us why you're a great fit for our team.
Be Clear and Concise: When filling out the application form, keep your answers clear and to the point. Highlight your relevant experience and skills that match the Office Administrator role. We love straightforward applications that get right to the good stuff!
Show Your Passion: Let your enthusiasm for working with children shine through in your application. Share any experiences or motivations that drive you to be part of our mission. We want to see your genuine interest in making a difference!
Apply Through Our Website: Make sure to submit your application through our website for the best chance of being noticed. It’s the easiest way for us to keep track of your application and get back to you quickly. We can’t wait to hear from you!
How to prepare for a job interview at Willow Care Group
✨Know Your Stuff
Make sure you understand the role of an Office Administrator in a care setting. Familiarise yourself with the specific duties mentioned in the job description, like conducting DBS checks and managing staff training. This will show that you're genuinely interested and prepared.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss how you prioritise tasks and manage your time effectively. You might want to share examples from your past experience where your organisational skills made a difference, especially in a busy environment.
✨Communicate Clearly
Excellent communication is key for this role. Practice articulating your thoughts clearly and confidently. Think about how you can demonstrate your interpersonal skills, perhaps by discussing how you've successfully collaborated with teams or handled sensitive information.
✨Ask Thoughtful Questions
Prepare some questions to ask the interviewers about the company culture, team dynamics, or their expectations for the Office Administrator role. This not only shows your interest but also helps you gauge if the organisation is the right fit for you.
