At a Glance
- Tasks: Support Project and Proposal Managers in winning new business and managing project portals.
- Company: Join Willmott Dixon, a leading construction company with a rich history and strong values.
- Benefits: Flexible working, inclusive environment, and opportunities for personal growth.
- Other info: Recognised as a top employer with a commitment to gender equality and sustainability.
- Why this job: Be part of a team that transforms lives and builds sustainable communities.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office Suite.
The predicted salary is between 30000 - 40000 £ per year.
To help service our growth ambitions, we are recruiting for an Administration Coordinator to join our Construction South team. You will work with our Project Managers and Proposal Managers to support them in winning new business. Working flexibly from home and from one of our offices (based in Weybridge and Dartford), the role would require someone with the ability to manage multiple tasks concurrently and feel comfortable working at a high intensity.
The principal responsibilities would include:
- Managing and maintaining all project portals (e.g. downloading all project information, clarification logs, portal communication, tracking portal deadlines, tender submission uploads)
- Ensuring all new business related projects in D365 are up to date
- Booking/coordinating meeting rooms and diaries including all mandatory sign off meetings, workshops, reviews, check ins, lessons identified, feedback etc
- Upload and strip out of all completed bids onto the Proposals Library
- Maintaining CV and case study libraries
- Responding, where appropriate, to support required across the wider business.
Microsoft Office Suite (particularly Outlook and Teams)
Personal Qualities
- You will be able to model behaviour that shows respect, helpfulness and cooperation
- Make best use of available resources and seek new sources of support when necessary
- State your own position and views clearly and confidently in conflict situations
- Identify your customers’ needs and expectations and strive to deliver them
- Prioritise and plan to deliver agreed objectives
- Present plans clearly, concisely, accurately and in ways that ensure understanding
- Find practical ways to overcome barriers.
Additional Information
At Willmott Dixon we provide an inclusive and flexible working environment for people to thrive in and we are happy to support agile working wherever possible. We are a proud member of the Disability Confident Scheme.
About Us
With over 170 years of rich history, Willmott Dixon’s purpose is beyond profit; delivering brilliant buildings, transforming lives, strengthening communities and enhancing the environment so our world is fit for future generations. Ensuring that we add lasting value to the neighbourhoods we work in; our values, people, innovation, partnerships and focus on sustainability has allowed us to build a successful and solid privately owned business where our people can thrive.
Willmott Dixon was recognised by The Sunday Times as one of the Top 10 ‘Big’ Companies to Work For in 2025, named among the Times Top 50 Employers for Gender Equality in 2024, and ranked in the Top Five of Europe’s 1,000 best workplaces by the Financial Times in 2025. Willmott Dixon is also the first major contractor and developer to win a King's Award for Enterprise in the category of sustainable development.
Construction Admin & Proposals Coordinator in Weybridge employer: Willmott Dixon
Willmott Dixon is an exceptional employer, offering a flexible and inclusive work environment that empowers employees to thrive. With a strong commitment to sustainability and community enhancement, our team members enjoy opportunities for personal growth and development while contributing to meaningful projects. Recognised as one of the Top 10 ‘Big’ Companies to Work For, we pride ourselves on fostering a culture of respect, innovation, and collaboration in our Weybridge and Dartford offices.
StudySmarter Expert Advice🤫
We think this is how you could land Construction Admin & Proposals Coordinator in Weybridge
✨Tip Number 1
Network like a pro! Reach out to people in the construction industry, especially those connected to Willmott Dixon. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Show off your skills! Prepare a portfolio or a presentation that highlights your experience with project management tools and Microsoft Office Suite. This will demonstrate your ability to manage multiple tasks and keep everything organised.
✨Tip Number 3
Practice makes perfect! Get ready for interviews by rehearsing common questions related to administration and proposals coordination. Think about how you can showcase your ability to prioritise and deliver objectives under pressure.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining our team at Willmott Dixon. Don’t miss out on this opportunity!
We think you need these skills to ace Construction Admin & Proposals Coordinator in Weybridge
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Construction Admin & Proposals Coordinator role. Highlight your experience with project management tools and your ability to juggle multiple tasks, as these are key to impressing us.
Showcase Your Skills:Don’t forget to mention your proficiency in Microsoft Office Suite, especially Outlook and Teams. We love seeing candidates who can effectively communicate and coordinate, so give us examples of how you've done this in past roles.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your plans and experiences are presented in a way that’s easy for us to understand.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Willmott Dixon
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Construction Admin & Proposals Coordinator. Familiarise yourself with project portals, D365, and the Microsoft Office Suite, especially Outlook and Teams. This will help you answer questions confidently and show that you're ready to hit the ground running.
✨Showcase Your Multitasking Skills
Since the role requires managing multiple tasks at a high intensity, prepare examples from your past experiences where you've successfully juggled various responsibilities. Be ready to discuss how you prioritised tasks and met deadlines, as this will demonstrate your ability to thrive in a fast-paced environment.
✨Emphasise Teamwork and Communication
Willmott Dixon values respect, helpfulness, and cooperation. Think of instances where you've worked effectively within a team or resolved conflicts. Highlight your communication skills, especially in coordinating meetings and sharing information clearly, as these are crucial for the role.
✨Align with Company Values
Research Willmott Dixon's mission and values, particularly their focus on sustainability and community impact. During the interview, express how your personal values align with theirs and share any relevant experiences that showcase your commitment to making a positive difference in the workplace and beyond.
