At a Glance
- Tasks: Support Project and Proposal Managers in winning new business and managing project portals.
- Company: Join a leading construction firm with a focus on growth and inclusivity.
- Benefits: Flexible working from home or office, inclusive culture, and career development opportunities.
- Other info: Embrace a supportive workplace that values respect and cooperation.
- Why this job: Be part of a dynamic team driving new business success in a fast-paced environment.
- Qualifications: Proficiency in Microsoft Office and strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
To help service our growth ambitions, we are recruiting for an Administration Coordinator to join our Construction South team. You will work with our Project Managers and Proposal Managers to support them in winning new business. Working flexibly from home and from one of our offices (based in Weybridge and Dartford), the role would require someone with the ability to manage multiple tasks concurrently and feel comfortable working at a high intensity.
The principal responsibilities would include:
- Managing and maintaining all project portals (e.g. downloading all project information, clarification logs, portal communication, tracking portal deadlines, tender submission uploads)
- Ensuring all new business related projects in D365 are up to date
- Booking/coordinating meeting rooms and diaries including all mandatory sign off meetings, workshops, reviews, check ins, lessons identified, feedback etc
- Upload and strip out of all completed bids onto the Proposals Library
- Maintaining CV and case study libraries
- Responding, where appropriate, to support required across the wider business.
Essential Criteria
- Microsoft Office Suite (particularly Outlook and Teams)
Personal Qualities
- You will be able to model behaviour that shows respect, helpfulness and cooperation
- Make best use of available resources and seek new sources of support when necessary
- State your own position and views clearly and confidently in conflict situations
- Identify your customers' needs and expectations and strive to deliver them
- Prioritise and plan to deliver agreed objectives
- Present plans clearly, concisely, accurately and in ways that ensure understanding
- Set demanding but achievable objectives for yourself
- Find practical ways to overcome barriers.
At Willmott Dixon we provide an inclusive and flexible working environment for people to thrive in and we are happy to support agile working wherever possible. We are a proud member of the Disability Confident Scheme.
Administration Coordinator (Proposals / New Business) in Weybridge employer: Willmott Dixon
At Willmott Dixon, we pride ourselves on being an excellent employer, offering a supportive and inclusive work culture that fosters employee growth and development. Our flexible working arrangements allow you to balance your professional and personal life effectively, while our commitment to diversity ensures that every voice is heard. Join us in Weybridge or Dartford, where you can contribute to exciting new business initiatives and be part of a team that values respect, cooperation, and innovation.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Coordinator (Proposals / New Business) in Weybridge
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those already working at Willmott Dixon. A friendly chat can open doors and give you insider info on what they're looking for.
✨Tip Number 2
Prepare for the interview by practising common questions related to project management and teamwork. We recommend using the STAR method to structure your answers – it’ll help you showcase your skills effectively!
✨Tip Number 3
Show off your tech skills! Familiarise yourself with Microsoft Office Suite, especially Outlook and Teams, as these are key tools for the role. Maybe even create a mock project portal to demonstrate your understanding.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Administration Coordinator (Proposals / New Business) in Weybridge
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administration Coordinator role. Highlight your experience with project management and any relevant software like D365. We want to see how your skills align with our needs!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Share specific examples of how you've managed multiple tasks or supported new business initiatives in the past.
Showcase Your Microsoft Office Skills:Since we rely heavily on Microsoft Office, especially Outlook and Teams, make sure to mention your proficiency in these tools. If you have any tips or tricks that make you a whiz at using them, share those too!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of it. Plus, you’ll get to see more about our company culture!
How to prepare for a job interview at Willmott Dixon
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administration Coordinator. Familiarise yourself with managing project portals and using D365. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Multi-Tasking Skills
Since the job requires managing multiple tasks at once, prepare examples from your past experiences where you've successfully juggled various responsibilities. Highlight how you prioritised tasks and met deadlines, as this will demonstrate your ability to thrive in a high-intensity environment.
✨Be Ready to Discuss Tools and Tech
Brush up on your Microsoft Office skills, especially Outlook and Teams. Be prepared to discuss how you've used these tools in previous roles to enhance communication and organisation. This shows that you can hit the ground running and adapt to their systems quickly.
✨Emphasise Your People Skills
The role involves working closely with Project Managers and Proposal Managers, so it's crucial to highlight your interpersonal skills. Prepare to share examples of how you've effectively communicated and collaborated with others, especially in conflict situations or when identifying customer needs.
