Document Controller in Surrey

We have an exciting opportunity to join Willmott Dixon’s Construction South team as a Document Controller / Information Controller. As the successful candidate, you will be responsible for managing and controlling all project-related documents, ensuring information is accurately recorded, securely stored, and readily accessible to the project team. The role involves close collaboration with Design Managers, consultants, supply chain partners, and other stakeholders to maintain effective communication and document management across the full project lifecycle. NB: This is a 6-month fixed-term contract initially, with the potential to convert into a full-time permanent position for the right candidate.

Key Responsibilities:

• Develop, implement, and maintain document control processes and procedures for each allocated project.
• Track and monitor the status of documents, providing regular updates and reports on progress and distribution.
• Ensure compliance with industry standards, company policies, and project-specific requirements for document management.
• Facilitate effective communication and information sharing across the project team.
• Coordinate with external partners to ensure seamless document exchange and adherence to timelines.
• Regularly review and audit document control processes to maintain efficiency and best practice.

Key Skills:

• Proven experience in Document Control or Information Management.
• Strong knowledge of managing information from a Common Data Environment (CDE) / EDMS, supporting compliance throughout the project lifecycle.
• Experience with systems such as Viewpoint for Projects (4Projects/4P), Dalux, or similar (e.g., Aconex, A-site).
• Proficiency in MS Office Suite.
• Ability to manage documentation across multiple projects simultaneously.
• Experience monitoring and managing a shared Information Management inbox, with prompt and effective responses.
• Strong interpersonal skills with the confidence to liaise effectively with external consultants and partners.
• High attention to detail, with strong problem-solving skills.

About Us:

With over 170 years of rich history, Willmott Dixon’s purpose is beyond profit; delivering brilliant buildings, transforming lives, strengthening communities and enhancing the environment so our world is fit for future generations. Ensuring that we add lasting value to the neighbourhoods we work in; our values, people, innovation, partnerships and focus on sustainability has allowed us to build a successful and solid privately owned business where our people can thrive.