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- Tasks: Manage project documentation for construction projects, ensuring accuracy and accessibility.
- Company: Join Willmott Dixon, a leader in the construction industry committed to inclusivity and flexibility.
- Benefits: Enjoy hybrid working, competitive pay, enhanced pension, private medical, and life assurance.
- Why this job: Be part of a dynamic team, improve processes, and make a real impact on projects.
- Qualifications: Strong admin skills, Microsoft Office proficiency, and a full UK driving licence required.
- Other info: Experience with Viewpoint or Dalux is a plus; we support agile working.
The predicted salary is between 36000 - 60000 £ per year.
The successful candidate will work in a hybrid way (3 days office/2 days at home) and will manage and control project-related documentation across multiple construction projects. You will be responsible for ensuring that information is accurately recorded, securely stored, and easily accessible to both internal teams and external stakeholders, right through to final handover, including collation of O&M (Operation and Maintenance) manuals.
You will work closely with Design Managers, project teams, consultants, and supply chain partners to ensure robust document control is maintained throughout the project lifecycle. Experience using Viewpoint and/or Dalux is highly desirable, as these are the primary systems used within the business.
Key Responsibilities- Develop, implement, and maintain document control processes and procedures for each project.
- Track and monitor the status of documents, providing regular updates and ensuring timely distribution and version control.
- Ensure compliance with industry standards, company policies, and project-specific requirements for document management.
- Facilitate effective communication and information sharing across the project team and external stakeholders.
- Coordinate with consultants and supply chain partners to ensure smooth document exchange and alignment with programme timelines.
- Manage and oversee the collation and submission of Operation & Maintenance (O&M) manuals for project handovers.
- Conduct regular reviews and audits of document control processes to drive continuous improvement.
- Support and train users on document management systems, particularly Viewpoint and Dalux, to ensure consistency and accuracy.
- Strong administrative background
- Good Microsoft Office skills and database management experience
- Full UK Driving License
- Experience with Viewpoint 4Project, Dalux or similar system
- Previous construction experience
In return for your hard work, we offer a competitive package that includes flexible benefits to fit your lifestyle and priorities. This includes an enhanced pension scheme, discounted or full private medical, life assurance and Incentive Bonus.
At Willmott Dixon we provide an inclusive and flexible working environment for people to thrive in and we are happy to support agile working wherever possible. We are a proud member of the Disability Confident Scheme.
Document Controller employer: Willmott Dixon
Contact Detail:
Willmott Dixon Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarise yourself with document control processes and best practices in the construction industry. Understanding how to manage project documentation effectively will give you a significant edge during interviews.
✨Tip Number 2
Gain hands-on experience with Viewpoint and Dalux, as these are the primary systems used in the role. Consider taking online courses or tutorials to boost your proficiency, which can be a strong talking point in your discussions with us.
✨Tip Number 3
Network with professionals in the construction industry, especially those who have experience in document control. Attend relevant events or join online forums to build connections that could lead to valuable insights and potential referrals.
✨Tip Number 4
Prepare to discuss specific examples of how you've managed documentation in previous roles. Highlighting your organisational skills and attention to detail will demonstrate your capability to handle the responsibilities outlined in the job description.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and requirements. Highlight your relevant experience in document control, project management, and any specific software like Viewpoint or Dalux.
Tailor Your CV: Customise your CV to reflect the skills and experiences that align with the Document Controller position. Emphasise your administrative background, Microsoft Office skills, and any previous construction experience.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention how your skills can contribute to maintaining robust document control processes and facilitating effective communication within project teams.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for a Document Controller.
How to prepare for a job interview at Willmott Dixon
✨Know Your Document Control Processes
Familiarise yourself with document control processes and procedures relevant to the construction industry. Be prepared to discuss how you would implement and maintain these processes in your role, as this will demonstrate your understanding of the job requirements.
✨Highlight Relevant Software Experience
If you have experience with Viewpoint or Dalux, make sure to mention it during the interview. Discuss specific instances where you used these systems to manage documentation effectively, as this will show that you can hit the ground running.
✨Emphasise Communication Skills
Since the role involves coordinating with various stakeholders, be ready to provide examples of how you've facilitated effective communication in past projects. This could include how you ensured timely updates and information sharing among teams.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving skills in document management. Think about challenges you've faced in previous roles and how you overcame them, particularly in relation to compliance and version control.
