At a Glance
- Tasks: Manage project documents and ensure effective communication across teams.
- Company: Join Willmott Dixon, a top employer with a commitment to sustainability and community.
- Benefits: Competitive salary, potential for permanent role, and a supportive work culture.
- Other info: Dynamic environment with opportunities for growth and development.
- Why this job: Be part of a company transforming lives and enhancing communities through innovative projects.
- Qualifications: Experience in Document Control and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
We have an exciting opportunity to join Willmott Dixon's Interiors division as an Information Controller. We're looking for someone who shares our commitment to customer service, quality, and our unique culture. As the successful candidate, you will be responsible for managing and controlling all project-related documents, ensuring information is accurately recorded, securely stored, and readily accessible to the project team. The role involves close collaboration with Design Managers, consultants, supply chain partners, and other stakeholders to maintain effective communication and document management across the full project lifecycle.
NB: This is a 12-month fixed-term contract initially, with the potential to convert into a full-time permanent position for the right candidate.
Key Responsibilities:- Develop, implement, and maintain document control processes and procedures for each allocated project.
- Track and monitor the status of documents, providing regular updates and reports on progress and distribution.
- Ensure compliance with industry standards, company policies, and project-specific requirements for document management.
- Facilitate effective communication and information sharing across the project team.
- Coordinate with external partners to ensure seamless document exchange and adherence to timelines.
- Regularly review and audit document control processes to maintain efficiency and best practice.
- Proven experience in Document Control or Information Management.
- Strong knowledge of managing information from a Common Data Environment (CDE) / EDMS, supporting compliance throughout the project lifecycle.
- Experience with Viewpoint for Projects (4Projects/4P) is mandatory.
- Any exposure with Dalux, or similar (e.g., Aconex, Procore) - a nice to have.
- Proficiency in MS Office Suite.
- Familiarity with the development and management of Task Information Delivery Plans (TIDPs) and the coordination/federation of information into the Master Information Delivery Plan (MIDP).
- Ability to manage documentation across multiple projects simultaneously.
- Experience monitoring and managing a shared Information Management inbox, with prompt and effective responses.
- Strong interpersonal skills with the confidence to liaise effectively with external consultants and partners.
- High attention to detail, with strong problem-solving skills.
With over 170 years of rich history, Willmott Dixon's purpose is beyond profit; delivering brilliant buildings, transforming lives, strengthening communities and enhancing the environment so our world is fit for future generations. Ensuring that we add lasting value to the neighbourhoods we work in; our values, people, innovation, partnerships and focus on sustainability has allowed us to build a successful and solid privately owned business where our people can thrive.
Document Controller/Information Controller in London employer: Willmott Dixon Group
Willmott Dixon is an exceptional employer, renowned for its commitment to quality and customer service, as evidenced by its impressive rankings among Europe's top employers. With a strong focus on employee growth and a culture that values innovation and sustainability, the company offers a supportive environment where individuals can thrive and contribute to meaningful projects. Located in a dynamic industry, this role as an Information Controller provides the opportunity to work collaboratively with diverse teams while ensuring the highest standards of document management across exciting projects.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller/Information Controller in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those connected to Willmott Dixon. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Willmott Dixon is all about sustainability and community, so think of examples from your experience that align with their mission.
✨Tip Number 3
Show off your skills! If you have experience with document control or information management, be ready to discuss specific projects where you excelled. Use metrics or outcomes to highlight your impact.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team at Willmott Dixon.
We think you need these skills to ace Document Controller/Information Controller in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience in document management and any relevant software you've used, like Viewpoint for Projects. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how you align with our values at Willmott Dixon. Keep it concise but impactful – we love a good story!
Showcase Your Attention to Detail:As an Information Controller, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to present their best work right from the start!
Apply Through Our Website:We encourage you to apply through our website for a smooth application process. It’s the best way to ensure your application gets to us directly and shows you're serious about joining our team!
How to prepare for a job interview at Willmott Dixon Group
✨Know Your Documents Inside Out
Before the interview, make sure you’re familiar with document control processes and procedures. Brush up on your knowledge of Common Data Environments (CDE) and any specific tools mentioned in the job description, like Viewpoint for Projects. This will show that you’re not just a fit for the role but also genuinely interested in the work.
✨Showcase Your Communication Skills
Since the role involves liaising with various stakeholders, prepare examples of how you've effectively communicated in past projects. Think about times when you facilitated information sharing or resolved issues through collaboration. This will demonstrate your interpersonal skills and ability to work within a team.
✨Highlight Your Attention to Detail
As an Information Controller, attention to detail is crucial. Be ready to discuss specific instances where your meticulous nature helped avoid errors or improved processes. You could even mention how you’ve audited document control processes in the past to maintain efficiency.
✨Prepare Questions About Their Culture
Willmott Dixon values its unique culture and commitment to customer service. Prepare thoughtful questions about their approach to teamwork and sustainability. This not only shows your interest in the company but also helps you assess if their values align with yours.
