Executive Assistant - Professional Indemnity Practice

Description

Executive Assistant - Professional Indemnity Practice

We are seeking a highly organised, proactive, and discreet Executive Assistant / PA to provide comprehensive support to the Professional Indemnity Practice Leader, GB FINEX, Willis Ltd.

This role is pivotal in ensuring the smooth operation of the leadership office, managing a dynamic schedule, coordinating governance activities, and acting as a key liaison across senior leadership, the wider operations team, and external stakeholders.

The Role

• Diary & Meeting Management
  
  
  
  • Manage the calendars of the Practice Leader and other senior colleagues , scheduling internal and external meetings, including governance forums and committee sessions.

  
  

  • Prepare agendas, coordinate logistics, and ensure timely distribution of meeting materials.

  
  

  • Attend key meetings to capture minutes and follow-up actions.

  
  

  
  




• Finance & Reporting Support
  
  
  
  • Assist in the preparation and communication of team revenue budgets, using Finance and CRM reporting to produce weekly updated forecasts and liaising with senior colleagues to ensure accuracy and timeliness

  
  

  • Assist in the preparation and collation of governance packs, including minutes and action trackers.

  
  

  • Liaise with Business Unit colleagues and stakeholders across Willis Ltd. to ensure timely updates and compliance with governance protocols.

  
  

  
  




• Communication & Liaison
  
  
  
  • Act as the first point of contact for the Practice Leader and senior colleagues, handling correspondence with professionalism and confidentiality.

  
  

  • Coordinate communications between leadership and internal teams, clients, and external partners.

  
  

  
  




• Team & Project Support
  
  
  
  • Provide administrative and coordination support to the wider Professional Indemnity team.

  
  

  • Track progress on key deliverables and elevate issues where necessary.

  
  

  • Support senior colleagues with the preparation of presentations, reporting packs and operational planning.

  
  

  
  




• Administrative Excellence
  
  
  
  • Maintain accurate records, filing systems, and document management aligned with company standards.

  
  

  • Process expenses, travel arrangements, and other administrative tasks efficiently.

  
  

  
  

Qualifications

What you’ll bring

• Proven relevant years of experience as an Executive Assistant or PA supporting senior leaders, ideally within financial services or regulated environments.




• Exceptional organisational and time management skills.




• Strong written and verbal communication abilities.




• High level of discretion and professionalism.




• Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, SharePoint).




• Familiarity with governance processes and committee operations is highly desirable.

What we offer

• Enjoy a benefits package designed to help you thrive, both professionally and personally.




• You’ll receive 25 days of annual leave plus an extra WTW day to relax and recharge.




• Our comprehensive health and wellbeing offering includes private healthcare, life insurance, group income protection, and regular health assessments, all giving you peace of mind.




• Secure your future with our defined contribution pension scheme, featuring matched contributions up to 10% from the company.

• We support your growth and balance with hybrid working options, access to an employee assistance programme, and a fully paid volunteer day to make a difference in your community.




• On top of these, you can opt into a variety of additional perks including an electric vehicle car scheme, share scheme, cycle-to-workprogramme, dental and optical cover, critical illness protection, and much more.




• Start making the most of your career and wellbeing with a range of benefits tailored for you.

Equal Opportunity Employer
We're committed to equal employment opportunity and provide application, interview and workplace adjustments and accommodations to all applicants.