At a Glance
- Tasks: Provide top-notch admin support to team leads and keep the office running smoothly.
- Company: Dynamic corporate environment with a focus on teamwork and collaboration.
- Benefits: Gain valuable experience, develop skills, and work in a supportive atmosphere.
- Other info: Join us for a hybrid working model with great opportunities for growth.
- Why this job: Be the backbone of a busy team and make a real difference every day.
- Qualifications: Experience as an assistant, strong communication skills, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 € per year.
The Role
We are seeking a proactive and organised Team Executive Assistant to provide high-quality administrative support to multiple team leads within a dynamic corporate environment. This position reports directly into the Office Manager and requires someone who is confident in executive-level support while also providing general office assistance to ensure the smooth running of day-to-day operations. Working closely with the Office Manager and wider leadership team, you will coordinate diaries, meetings, travel, and documentation, support onboarding and office logistics, and act as a key point of contact for internal and external stakeholders. The role demands strong organisational skills, attention to detail, and the ability to adapt to shifting priorities across multiple teams.
Key Responsibilities
- Provide administrative support to multiple team leads, including diary and meeting coordination
- Prepare documents, presentations, and reports using Microsoft Office tools
- Coordinate travel arrangements and process expenses
- Support onboarding of new joiners and liaise with IT and People teams
- Assist with desk planning and office logistics
- Manage internal communications and liaise with external stakeholders
- Support the Office Manager with day-to-day office operations
- Coordinate meeting rooms, catering, and visitor arrangements
- Assist with planning team events and offsites
- Maintain team records and shared documentation
About You
We are looking for a confident and adaptable individual who communicates clearly, handles confidential matters with discretion, and enjoys supporting a busy team.
You Will Bring
- Previous experience in a team or executive assistant role within the Insurance sector
- Strong written and verbal communication skills
- Excellent organisational and time-management abilities
- Proficiency in Microsoft Office and virtual meeting platforms
- A proactive and flexible approach to problem-solving
- Confidence engaging with stakeholders and managing competing priorities
- A collaborative mindset and positive attitude
- Strong judgement and the ability to make swift, efficient decisions while managing confidential information
- Exceptional communication skills and gravitas, with the ability to simplify complex subjects for specific audiences
- Emotional control and intelligence, including the ability to remain calm under pressure and consider diverse viewpoints
- A strategic and creative mindset that embraces broader business strategy and decision-making
- Prioritisation, delegation, and change-centricity, able to manage multiple complex projects and stakeholder relationships
- An international mindset, grasping cross-border issues and cultural norms
Working pattern and location
The Company does not operate full remote working and will not be doing so in the future. The role is Monday to Friday, working the core hours of 09:00 to 17:00, with flexibility required for occasional end-of-day matters. The Company does not pay overtime. The hybrid working model requires office attendance four days per week, with occasional full-week requirements as necessary. We provide equal opportunity to all qualified individuals regardless of race, colour, religion, age, gender, gender expression, national origin, veteran status, disability, orientation, or any other legally protected categories. If you have a need that requires accommodation, please email us at talentacquisition@willisre.com.
Team Executive Assistant employer: Willis Re
Join a dynamic corporate environment where your role as a Team Executive Assistant will be pivotal in supporting multiple team leads and ensuring seamless day-to-day operations. With a strong emphasis on collaboration, professional growth, and a commitment to diversity, our company offers a supportive work culture that values your contributions and encourages you to thrive. Enjoy the benefits of a structured working pattern, opportunities for skill development, and the chance to engage with a diverse range of stakeholders in the insurance sector.
StudySmarter Expert Advice🤫
We think this is how you could land Team Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for a Team Executive Assistant role. You never know who might have the inside scoop on an opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their values and recent projects. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As a Team Executive Assistant, you'll need to convey information clearly and confidently. Consider doing mock interviews with friends or using online resources to refine your pitch.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're serious about joining our dynamic team!
We think you need these skills to ace Team Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Team Executive Assistant role. Highlight your previous experience in administrative support, especially within the Insurance sector, to show us you’re the right fit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re excited about this role and how your proactive approach and organisational skills will benefit our team. Keep it concise but impactful!
Showcase Your Communication Skills:Since strong communication is key for this role, make sure your written application is clear and free of errors. We want to see your ability to simplify complex subjects and engage effectively with stakeholders right from the start.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at Willis Re
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Team Executive Assistant. Familiarise yourself with diary management, travel coordination, and stakeholder communication. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experience that highlight your organisational abilities. Discuss how you've managed competing priorities or streamlined processes in previous roles. This will show the interviewers that you can handle the dynamic nature of the position.
✨Master Microsoft Office
Since proficiency in Microsoft Office is crucial for this role, brush up on your skills before the interview. Be ready to discuss specific tools you’ve used, like Excel for data management or PowerPoint for presentations, and how they contributed to your team's success.
✨Practice Your Communication Skills
As a Team Executive Assistant, clear communication is key. Practice articulating your thoughts clearly and concisely. You might even want to prepare a brief presentation on a relevant topic to showcase your ability to simplify complex subjects for different audiences.
