At a Glance
- Tasks: Provide top-notch admin support to team leads and keep the office running smoothly.
- Company: Dynamic corporate environment with a focus on teamwork and collaboration.
- Benefits: Gain valuable experience, develop skills, and work in a supportive atmosphere.
- Other info: Join a diverse team and enjoy opportunities for growth in a vibrant workplace.
- Why this job: Be the backbone of a busy team and make a real difference every day.
- Qualifications: Experience as an assistant, strong communication skills, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 € per year.
The Role
We are seeking a proactive and organised Team Executive Assistant to provide high-quality administrative support to multiple team leads within a dynamic corporate environment. This position reports directly into the Office Manager and requires someone who is confident in executive-level support while also providing general office assistance to ensure the smooth running of day-to-day operations. Working closely with the Office Manager and wider leadership team, you will coordinate diaries, meetings, travel, and documentation, support onboarding and office logistics, and act as a key point of contact for internal and external stakeholders. The role demands strong organisational skills, attention to detail, and the ability to adapt to shifting priorities across multiple teams.
Key Responsibilities
- Provide administrative support to multiple team leads, including diary and meeting coordination
- Prepare documents, presentations, and reports using Microsoft Office tools
- Coordinate travel arrangements and process expenses
- Support onboarding of new joiners and liaise with IT and People teams
- Assist with desk planning and office logistics
- Manage internal communications and liaise with external stakeholders
- Support the Office Manager with day-to-day office operations
- Coordinate meeting rooms, catering, and visitor arrangements
- Assist with planning team events and offsites
- Maintain team records and shared documentation
About You
We are looking for a confident and adaptable individual who communicates clearly, handles confidential matters with discretion, and enjoys supporting a busy team.
You Will Bring
- Previous experience in a team or executive assistant role within the Insurance sector
- Strong written and verbal communication skills
- Excellent organisational and time-management abilities
- Proficiency in Microsoft Office and virtual meeting platforms
- A proactive and flexible approach to problem-solving
- Confidence engaging with stakeholders and managing competing priorities
- A collaborative mindset and positive attitude
- Strong judgement and the ability to make swift, efficient decisions while managing confidential information
- Exceptional communication skills and gravitas, with the ability to simplify complex subjects for specific audiences
- Emotional control and intelligence, including the ability to remain calm under pressure and consider diverse viewpoints
- A strategic and creative mindset that embraces broader business strategy and decision-making
- Prioritisation, delegation, and change-centricity, able to manage multiple complex projects and stakeholder relationships
- An international mindset, grasping cross-border issues and cultural norms
Working pattern and location
The Company does not operate full remote working and will not be doing so in the future. The role is Monday to Friday, working the core hours of 09:00 to 17:00, with flexibility required for occasional end-of-day matters. The Company does not pay overtime. The hybrid working model requires office attendance four days per week, with occasional full-week requirements as necessary. We provide equal opportunity to all qualified individuals regardless of race, colour, religion, age, gender, gender expression, national origin, veteran status, disability, orientation, or any other legally protected categories.
Team Executive Assistant in London employer: Willis Re
Join a dynamic corporate environment where your role as a Team Executive Assistant will be pivotal in supporting multiple team leads and ensuring seamless day-to-day operations. With a strong emphasis on collaboration, professional growth, and a commitment to diversity, our company offers a supportive work culture that values your contributions and encourages you to thrive. Enjoy the benefits of a structured working pattern, opportunities for skill development, and the chance to engage with a diverse range of stakeholders in a vibrant office setting.
StudySmarter Expert Advice🤫
We think this is how you could land Team Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can often lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to feel confident, so practice common interview questions and think about how your skills match the role of Team Executive Assistant.
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you've managed multiple tasks or projects. This will highlight your ability to juggle priorities, just like the role requires.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team.
We think you need these skills to ace Team Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Team Executive Assistant role. Highlight your previous experience in administrative support, especially within the Insurance sector, and showcase your organisational skills and attention to detail.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific examples of how you've successfully managed multiple priorities and supported teams in the past.
Show Off Your Tech Skills:Since proficiency in Microsoft Office and virtual meeting platforms is key, don’t forget to mention any relevant tools you’re familiar with. If you’ve created presentations or reports, share that experience!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at Willis Re
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Team Executive Assistant. Familiarise yourself with diary management, travel coordination, and stakeholder communication. This will help you answer questions confidently and demonstrate your knowledge of what the role entails.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think of times when you successfully managed multiple tasks or projects simultaneously. Be ready to discuss how you prioritised your workload and adapted to changing demands, as this is crucial for the role.
✨Master Microsoft Office
Since proficiency in Microsoft Office is key, brush up on your skills before the interview. Be prepared to discuss specific tools you’ve used, like Excel for data management or PowerPoint for presentations. If possible, bring examples of documents or reports you've created to showcase your expertise.
✨Practice Your Communication Skills
As a Team Executive Assistant, clear communication is vital. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few scenarios where you had to simplify complex information for different audiences, as this will demonstrate your ability to engage effectively with stakeholders.
