At a Glance
- Tasks: Support team leads with admin tasks, meeting coordination, and travel arrangements.
- Company: Join a leading insurance firm with a collaborative and inclusive culture.
- Benefits: Flexible working hours, professional development, and a supportive team environment.
- Other info: Opportunity for growth in a fast-paced, international setting.
- Why this job: Be the backbone of a dynamic team and make a real difference in daily operations.
- Qualifications: Experience as an assistant, strong communication skills, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 £ per year.
Key Responsibilities
- Provide administrative support to multiple team leads, including diary and meeting coordination.
- Prepare documents, presentations, and reports using Microsoft Office tools.
- Coordinate travel arrangements and process expenses.
- Support onboarding of new joiners and liaise with IT and People teams.
- Assist with desk planning and office logistics.
- Manage internal communications and liaise with external stakeholders.
- Support the Office Manager with day-to-day office operations.
- Coordinate meeting rooms, catering, and visitor arrangements.
- Assist with planning team events and off-sites.
- Maintain team records and shared documentation.
- May also support Brokers on an interim basis during busy periods or organisational transitions.
Qualifications & Skills
- Previous experience in a team or executive assistant role within the Insurance sector.
- Strong written and verbal communication skills.
- Excellent organisational and time management abilities.
- Proficiency in Microsoft Office and virtual meeting platforms.
- A proactive and flexible approach to problem-solving.
- Confidence engaging with stakeholders and managing competing priorities.
- A collaborative mindset and positive attitude.
- Strong judgement to weigh pros and cons of decisions, avoid analysis paralysis, and execute efficiently.
- Exceptional communication skills and gravitas.
- Ability to simplify complex subjects for specific audiences, and to maintain emotional control and intelligence.
- A strategic and creative mindset to understand broader business strategy.
- Prioritisation, delegation, and change-centricity to manage multiple projects and stakeholder relationships.
- International mindset to grasp cross-border issues and cultural norms.
Working Pattern and Location
The role is Monday to Friday, core hours 09:00 to 17:00, with flexibility. It requires office attendance 4 days per week, and occasionally a full week. The position is not remote; a hybrid model is used. Overtime is not paid.
Equal Opportunity Employer
We provide equal opportunity to all qualified individuals regardless of race, colour, religion, age, gender, gender expression, national origin, veteran status, disability, orientation, or any other legally protected categories. If you have a need that requires accommodation, please email us at talentacquisition@willisre.com.
Team Executive Assistant employer: Willis Re (UK) Limited
As a Team Executive Assistant at our company, you will thrive in a dynamic and supportive work environment that values collaboration and innovation. We offer competitive benefits, opportunities for professional growth, and a culture that encourages work-life balance, all within a vibrant office located in the heart of the city. Join us to be part of a team that is committed to excellence and making a meaningful impact in the Insurance sector.
StudySmarter Expert Advice🤫
We think this is how you could land Team Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the insurance sector and let them know you're on the lookout for a Team Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative support and team coordination. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers and showcase your skills effectively.
✨Tip Number 3
Show off your Microsoft Office skills! Create a portfolio of documents, presentations, or reports you've prepared in the past. This will not only demonstrate your proficiency but also give you something tangible to discuss during interviews.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Team Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Team Executive Assistant role. Highlight your previous experience in administrative support, especially within the Insurance sector, to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your strong communication skills and proactive approach. Tell us why you’re excited about the role and how you can contribute to our team.
Showcase Your Microsoft Office Skills:Since you'll be preparing documents and presentations, make sure to mention your proficiency in Microsoft Office. If you have any specific examples of projects where you used these tools effectively, include them!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Willis Re (UK) Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Team Executive Assistant. Familiarise yourself with diary management, document preparation, and travel coordination. This will help you speak confidently about how your skills align with the job.
✨Show Off Your Microsoft Office Skills
Since proficiency in Microsoft Office is key for this role, be prepared to discuss your experience with tools like Word, Excel, and PowerPoint. Maybe even bring along a sample presentation or report you've created to showcase your abilities.
✨Demonstrate Your Communication Prowess
Strong communication skills are essential, so think of examples where you've effectively engaged with stakeholders or simplified complex information. Practising these scenarios can help you articulate your experiences clearly during the interview.
✨Emphasise Your Organisational Skills
The ability to manage multiple priorities is crucial. Prepare to share specific instances where you've successfully juggled tasks or projects. Highlight your proactive approach to problem-solving and how you maintain a positive attitude under pressure.
