Key Responsibilities Provide administrative support to multiple team leads, including diary and meeting coordination.Prepare documents, presentations, and reports using Microsoft Office tools.Coordinate travel arrangements and process expenses.Support onboarding of new joiners and liaise with IT and People teams.Assist with desk planning and office logistics.Manage internal communications and liaise with external stakeholders.Support the Office Manager with day‐to‐day office operations.Coordinate meeting rooms, catering, and visitor arrangements.Assist with planning team events and off‐sites.Maintain team records and shared documentation.May also support Brokers on an interim basis during busy periods or organisational transitions.Qualifications & Skills Previous experience in a team or executive assistant role within the Insurance sector.Strong written and verbal communication skills.Excellent organisational and time management abilities.Proficiency in Microsoft Office and virtual meeting platforms.A proactive and flexible approach to problem‐solving.Confidence engaging with stakeholders and managing competing priorities.A collaborative mindset and positive attitude.Strong judgement to weigh pros and cons of decisions, avoid analysis paralysis, and execute efficiently.Exceptional communication skills and gravitas.Ability to simplify complex subjects for specific audiences, and to maintain emotional control and intelligence.A strategic and creative mindset to understand broader business strategy.Prioritisation, delegation, and change‐centricity to manage multiple projects and stakeholder relationships.International mindset to grasp cross‐border issues and cultural norms.Working Pattern and Location The role is Monday to Friday, core hours 09:00 to 17:00, with flexibility. It requires office attendance 4 days per week, and occasionally a full week. The position is not remote; a hybrid model is used. Overtime is not paid.Equal Opportunity Employer We provide equal opportunity to all qualified individuals regardless of race, colour, religion, age, gender, gender expression, national origin, veteran status, disability, orientation, or any other legally protected categories. If you have a need that requires accommodation, please email us at talentacquisition@willisre.com.
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