At a Glance
- Tasks: Provide top-notch admin support to team leads in a fast-paced corporate environment.
- Company: Join Willis Re, a leader in innovative reinsurance solutions.
- Benefits: Hybrid working model, career development opportunities, and a dynamic team culture.
- Other info: Flexible hours and a chance to work with international teams.
- Why this job: Gain valuable experience in executive support while making a real impact.
- Qualifications: Previous experience as an assistant, strong communication skills, and proficiency in Microsoft Office.
The predicted salary is between 35000 - 45000 € per year.
We are seeking a proactive and organised Team Executive Assistant to provide high-quality administrative support to multiple team leads within a dynamic corporate environment. This position reports directly into the Office Manager and requires someone who is not only confident in executive-level support but also comfortable providing general office assistance to ensure the smooth running of day-to-day operations.
This role is ideal for someone who thrives in a fast-paced setting and is looking to develop their career in executive support and office coordination. Working closely with the Office Manager and wider leadership team, you will coordinate diaries, meetings, travel, and documentation, while also supporting onboarding and office logistics. You will be a key point of contact for internal and external stakeholders and play a vital role in ensuring the smooth running of day-to-day operations.
This is a hands-on role requiring strong organisational skills, attention to detail, and a collaborative mindset. It offers a unique opportunity to contribute to a growing business and gain exposure to international operations. Flexibility will be essential, as priorities may shift and you will often balance a variety of tasks across different teams and projects.
Key responsibilities:- Provide administrative support to multiple team leads, including diary and meeting coordination
- Prepare documents, presentations, and reports using Microsoft Office tools
- Coordinate travel arrangements and process expenses
- Support onboarding of new joiners and liaise with IT and People teams
- Assist with desk planning and office logistics
- Manage internal communications and liaise with external stakeholders
- Support the Office Manager with day-to-day office operations
- Coordinate meeting rooms, catering, and visitor arrangements
- Assist with planning team events and offsites
- Maintain team records and shared documentation
You may also be expected to support Brokers on an interim basis, particularly during busy periods or organisational transitions.
We are looking for a confident and adaptable individual who communicates clearly, handles confidential matters with discretion, and enjoys supporting a busy team.
You will bring:- Previous experience in a team or executive assistant role within the Insurance sector
- Strong written and verbal communication skills
- Excellent organisational and time management abilities
- Proficiency in Microsoft Office and virtual meeting platforms
- A proactive and flexible approach to problem-solving
- Confidence engaging with stakeholders and managing competing priorities
- A collaborative mindset and positive attitude
- Strong judgement will be essential
- Exceptional communication skills and gravitas are essential
- Emotional control and intelligence
- A strategic and creative mindset is critical
- Prioritisation, delegation, and change-centricity
- An international mindset is crucial
The role is Monday to Friday, working the core hours of 09:00 to 17:00 with flexibility required given that Willis Re will be operating, primarily out of the US and the UK. The Company does not pay overtime. The Company is operating a hybrid working model and it is anticipated that it will require office attendance 4 days per week.
Willis Re is committed to embracing a diverse, inclusive, and flexible work environment. We provide equal opportunity to all qualified individuals regardless of race, colour, religion, age, gender, gender expression, national origin, veteran status, disability, orientation, or any other legally protected categories.
Team Executive Assistant employer: Willis Re Bermuda
Willis Re is an exceptional employer that fosters a dynamic and inclusive work culture, providing employees with the opportunity to thrive in a fast-paced corporate environment. With a strong emphasis on professional development, team collaboration, and exposure to international operations, employees can expect meaningful growth opportunities while contributing to innovative solutions in the reinsurance industry. Located in London, the company offers a hybrid working model that balances office attendance with flexibility, ensuring a supportive atmosphere for all staff.
StudySmarter Expert Advice🤫
We think this is how you could land Team Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. This can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Tailor your responses to show how you align with their mission and how you can contribute to their dynamic environment.
✨Tip Number 3
Practice common interview questions, but also be ready for curveballs! Think about how you can showcase your organisational skills and adaptability in real-life scenarios.
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a great way to reiterate your interest in the role and remind them of your key strengths. Plus, it shows you’re proactive!
We think you need these skills to ace Team Executive Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Team Executive Assistant role. Highlight your relevant experience in executive support and showcase how your skills align with what we’re looking for.
Show Off Your Organisational Skills:Since this role is all about keeping things running smoothly, don’t forget to mention any specific examples of how you’ve successfully managed multiple tasks or projects in the past. We love a good story!
Be Clear and Concise:When writing your application, keep it straightforward. Use clear language and avoid jargon. We want to see your communication skills shine through, so make every word count!
Apply Through Our Website:We encourage you to submit your application directly through our website. It’s the best way to ensure it gets into the right hands and shows us you’re serious about joining our team!
How to prepare for a job interview at Willis Re Bermuda
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Team Executive Assistant. Familiarise yourself with diary management, travel coordination, and office logistics. This will help you answer questions confidently and demonstrate your proactive approach.
✨Showcase Your Communication Skills
Since exceptional communication is key for this role, prepare examples that highlight your ability to engage with various stakeholders. Think about times when you simplified complex information or handled confidential matters with discretion. This will show you have the gravitas needed for the position.
✨Demonstrate Your Organisational Prowess
Be ready to discuss how you manage competing priorities and keep everything running smoothly. Share specific strategies you've used in the past to stay organised, especially in fast-paced environments. This will illustrate your strong judgement and time management abilities.
✨Embrace Flexibility and Adaptability
The role requires a flexible mindset, so be prepared to discuss how you've adapted to changing priorities in previous positions. Highlight your experience in managing multiple projects and how you maintain emotional control under pressure. This will show you're the right fit for a dynamic corporate environment.
