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- Tasks: Manage data for customs clearance, ensuring compliance and tracking shipments.
- Company: Established customs clearance agent with over 20 years of experience.
- Benefits: Competitive salary, 20-25 days holiday, and new office facilities.
- Why this job: Join a growing team and make an impact in logistics and customs.
- Qualifications: Strong admin skills, problem-solving ability, and IT proficiency required.
- Other info: Dynamic work environment with opportunities for career growth.
The predicted salary is between 30000 - 42000 £ per year.
Our client, a well-established customs clearance agent with over 20 years of trading, is recruiting for a Data Administrator to join their team at offices near Aylesbury, Buckinghamshire.
On Offer:
- An exciting opportunity to join a highly regarded customs clearance specialist with great potential for future growth.
- Brand new offices and warehouse facility, located on a growing business park with many new facilities planned, i.e. a cafe and restaurant along with creche facilities.
- Competitive salary, dependent on skills and experience.
- Working hours: 37.5 Hours a week, Monday to Friday – 09:00 – 17:00.
- Working 11:00 – 16:00 on a Sunday on a rota basis (approx. once every few months) paid at double time or time in lieu.
- Holiday: 20 days per annum, increasing by 1 day per year after the first year of employment to a maximum of 25 days per annum.
Main Purpose of the Role:
As a Data Administrator, you will have a wide range of duties that deal with each step of the shipping process, including tracking shipments and communication with clients about the shipment's progress. Ensure full compliance with all HMRC / Border Force rules and regulations and provide an outstanding level of service to all stakeholders. Provide efficient delivery logistics through following strict protocols and procedures. Fill out import-export documentation, compile carrier and route assignments, compute/check international fees and charges for each shipment, ensure correct taxes and duties are applied, and keep track of shipment payments. Use Sequoia Customs clearance software along with other customs entry systems and the bespoke Savvy system.
Duties and Responsibilities of the Data Administrator:
- Making sure that all customs entries are correctly processed in time using correct procedures and tariff codes.
- Pro-actively resolve any HMRC/Border Force related queries/problems e.g. CHIEF errors.
- Making sure that all imports/exports are correctly declared, ensuring that nothing compromises our authorisations and permissions as an Authorised Economic Operator or Transit shed operator.
- Ensure the ETSF Control sheet, and shipment status and progress is recorded as events happen.
- Maintain accurate filing & archiving of all Import & Export records.
- Ensuring full compliance of all documentation and all HMRC/Border Force updates, systems or manual.
- To assist the ETSF Manager in compiling Quarterly internal audits on all areas of compliance, Import/Export entries, ETSF procedural audits, CFSP audits & AEO audits.
- Liaising with Customers and Airlines, answering all telephone and email enquiries.
- Dealing with ad hoc telephone and email queries.
- As required, chasing airlines and agents on clearance of goods and any payments that need to be made.
- Customs entries and clearances using E-Customs and completing supplementary declarations within 14 days on all C21 export entries.
- Sending export pre-alerts to destination offices as soon as flights have departed.
- Liaising with relevant agencies when required, to facilitate smooth clearances.
- Arranging Collections of Air Freight from Airlines/sheds.
- Work with Carriers and handling agents to resolve exceptions and discrepancies as they arise.
- Tracing & Tracking Import & Export Airfreight Shipments.
- Monitoring T1 & Customs referral cages and making sure that shipments are cleared in time.
- To escalate as appropriate, all queries, requests, complaints and problems in a timely manner.
- Follow work schedules and working instructions to ensure clearance, collection and processing to final mile vendors is coordinated and delivery KPIs are met.
- Adhere to and follow all HMRC & Border Force’s legal regulations in order to maintain compliance with the operating of an ETSF.
To Be Considered:
- Strong administration skills, particularly around processing of data.
- Must have good written communication skills and importantly the ability to problem-solve.
- Customer care is a vital part of this role and so good interpersonal skills are very important.
- IT proficient, particularly with Excel and extensive experience with internal systems.
For more details, please contact Willis Global - a leading Recruitment Consultancy for the Supply Chain & Logistics industry.
Data Administrator employer: Willis Global Ltd
Contact Detail:
Willis Global Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Data Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and practising common questions. Make sure you can talk about your skills and how they relate to the Data Administrator role. Confidence is key, so get comfortable with your answers!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the position. It keeps you fresh in their minds and demonstrates your professionalism.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Data Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Data Administrator role. Highlight your strong administration skills and any relevant experience with customs clearance or data processing. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your skills align with the job description. We love seeing enthusiasm and a personal touch!
Show Off Your IT Skills: Since the role requires proficiency in IT, especially Excel, make sure to mention any relevant software experience. If you've worked with customs entry systems before, let us know – it could set you apart from other candidates!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at Willis Global Ltd
✨Know Your Customs Regulations
Make sure you brush up on HMRC and Border Force regulations before the interview. Being able to discuss compliance and how it relates to the role will show that you're serious about the position and understand the importance of following strict protocols.
✨Showcase Your Data Skills
Since this role involves a lot of data processing, be prepared to talk about your experience with data administration. Bring examples of how you've successfully managed data in previous roles, especially using software like Excel or any internal systems you've worked with.
✨Demonstrate Problem-Solving Abilities
The job requires resolving queries and issues proactively. Think of specific instances where you've tackled problems effectively in the past. This will highlight your ability to think on your feet and handle challenges, which is crucial for a Data Administrator.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, growth opportunities, and how they measure success in the Data Administrator role. This shows your interest in the position and helps you determine if it's the right fit for you.
