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- Tasks: Support Fee Earners with administrative tasks and client correspondence in a legal environment.
- Company: Join Williamsons Solicitors, a friendly firm with a strong community presence in Hull and East Yorkshire.
- Benefits: Enjoy a supportive work culture, additional holiday entitlement, and a WeCare package.
- Why this job: Be part of a tight-knit team making a real impact in clients' lives while developing your legal skills.
- Qualifications: Must have 2+ years of secretarial experience and strong IT and communication skills.
- Other info: Full-time role with flexible start date; driving licence and transport preferred for client visits.
The predicted salary is between 28800 - 43200 £ per year.
A minimum of 2 years’ experience in working in a legal practice environment (preferably a Private Client Department). We have an opportunity for a Legal Secretary to join our Private Client Department in the Hull office. The successful applicant will support specialised Fee Earners, using a case management system. You may have to attend care home, hospital, and home visits, as and when needed; a full clean driving licence and own transport would be desirable.
Location: 45 Lowgate Hull, HU1 1EN
Hours: Full time / Monday – Friday 08.45 – 5.00 (35 Hours)
Start date: To be agreed.
Salary: Salary dependent upon experience
The Role: Supporting Fee Earners in all aspects of Private Client work types, administrative and secretarial, legal documents and correspondence, consulting with clients, and managing client files. Providing clients with updates as and when needed. Responsible for assisting with correspondence and enquiries from clients, members of the public and contacts.
The Candidate: The successful candidate will have proven secretarial skills in digital dictation, good practice, GDPR, Data Protection and confidentiality. Essential qualities include good communication with clients, external contacts, and colleagues at all levels. Excellent administrative skills and the ability to follow the department and firms’ policies and procedures. Applicants must be initiative-taking, dependable and demonstrate a professional and conscientious approach to their work. The candidate must be organised, able to prioritise work to a high standard and meet deadlines where necessary.
The Benefits:
- WeCare Package & Death In Service
- Company Events
- Additional Holiday Entitlement with length of service
Responsibilities:
- Arranging meetings for Fee Earners with clients.
- Assisting with routine legal documents, correspondence and enquiries from clients, members of the public and contacts.
- Diary maintenance
- Transcribing documents from hand-written notes and digital dictation
- Preparing bills as requested
- Maintaining paper and electronic files, keeping records, confidential and general filing systems.
- Administrative duties such as photocopying, scanning, answering telephones and taking detailed messages.
- Ensuring clients have a pleasant and positive experience.
Person Specification:
- Secretarial experience of 2 years+
- Can work within our offices
- Competent IT Skills
- Effective time-management skills
- Dedication and commitment
- Accuracy and diligence
- A professional approach to work, integrity, and a respect for confidentiality
About Williamsons Solicitors: Williamsons Solicitors are a friendly professional firm with proven experience in all mainstream fields of law with a long history of serving the communities of Hull and East Yorkshire. Our 114-strong team comprises expert Solicitors, Chartered Legal Executives, Paralegals, and skilled support staff, working together to obtain the best outcomes for clients. Williamsons are LEXCEL accredited and have a national, as well as a local profile. Williamsons is an equal opportunities employer. Williamsons provide a friendly supportive working environment; the successful candidate will be employed to work within a tight-knit team of experienced specialists and support staff, joining a busy department to support Fee Earners with a caseload of Private Client matters.
Please Contact:
- Carole Dobson: carole.dobson@williamsons.co.uk
- Neil Waterhouse: neil.waterhouse@williamsons.co.uk
Legal Secretary employer: Williamsons Solicitors
Contact Detail:
Williamsons Solicitors Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary
✨Tip Number 1
Familiarise yourself with the specific case management system used by Williamsons Solicitors. If you can demonstrate your ability to quickly adapt to their system during the interview, it will show that you're proactive and ready to hit the ground running.
✨Tip Number 2
Highlight your experience in a Private Client Department during your conversations. Be prepared to discuss specific cases or tasks you've handled that relate directly to the responsibilities outlined in the job description.
✨Tip Number 3
Showcase your communication skills by preparing thoughtful questions about the team dynamics and the types of clients you would be working with. This not only demonstrates your interest but also your understanding of the role's importance in client relations.
✨Tip Number 4
If you have a clean driving licence and transport, mention this early on. Being able to attend home visits or care homes is a significant part of the role, and showing your willingness to do so can set you apart from other candidates.
We think you need these skills to ace Legal Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your secretarial experience, particularly in a legal practice environment. Emphasise any relevant skills such as digital dictation, GDPR knowledge, and your ability to manage client files.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the requirements mentioned in the job description. Mention your experience in supporting Fee Earners and your organisational skills, and express your enthusiasm for working in a Private Client Department.
Showcase Relevant Experience: In your application, provide examples of your previous work in legal settings. Highlight your administrative duties, client interactions, and any experience with case management systems to demonstrate your suitability for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Legal Secretary position.
How to prepare for a job interview at Williamsons Solicitors
✨Showcase Your Secretarial Skills
Be prepared to discuss your previous secretarial experience in detail. Highlight your proficiency in digital dictation, document preparation, and managing client files, as these are crucial for the role.
✨Demonstrate Your Communication Abilities
Effective communication is key in this position. Practice articulating how you have successfully interacted with clients and colleagues in past roles, ensuring you convey professionalism and clarity.
✨Familiarise Yourself with GDPR and Data Protection
Since confidentiality is paramount in a legal environment, brush up on your knowledge of GDPR and data protection laws. Be ready to discuss how you have maintained confidentiality in your previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to prioritise tasks. Think of examples from your past work where you successfully managed multiple responsibilities under tight deadlines.
