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- Tasks: Coordinate travel logistics for our Race and Business teams, ensuring smooth journeys.
- Company: Join Williams Racing, a legendary name in Formula 1 with nearly 50 years of excellence.
- Benefits: Enjoy flexible hours, a dynamic work environment, and the thrill of motorsport.
- Why this job: Be part of a high-performance team and contribute to exciting global events.
- Qualifications: Experience in Group Business Travel and proficiency in MS Office required.
- Other info: We value diversity and are open to discussing reasonable job adjustments.
The predicted salary is between 36000 - 60000 ÂŁ per year.
Join to apply for the Travel Office Coordinator role at Williams Racing
Join to apply for the Travel Office Coordinator role at Williams Racing
The Travel Office Coordinator will be responsible for the coordination of travel activities for Atlassian Williams Racing, predominantly focussing on adhoc Company Business and Test Team related travel and events.
This role involves a combination of coordination and booking activities to schedule travel plans, as well as organisation and administration activities to share travel and booking details with the relevant teams and stakeholders.
This role will focus on the coordination of flights, hotels and ground transportation for the assigned teams, to support efficient business travel activities whilst ensuring adherence to department budgets and relevant company policies.
Key Responsibilities
- Arrange travels for approved travel requests including flights, accommodation, ground transfers and hire cars.
- Find best routings and fares for all departments by sourcing best options.
- Completion of flight manifest including input of passenger details
- Advises Travellers of and assists with any need for specialized travel documents such as visa and passports
- Handle and overseas all travel arrangements for F1-related business travel and sporting events
- Able to create and maintain accurate travel itineraries for multiple events
- In addition, as part of the Business Administration Department, coordinating administrative activities to meet deadlines and in accordance with Company policies and procedures.
- Assist with importing and entering Traveller Data into the relevant systems
- Maintain responsibility for keeping Traveller Data up to date via Williams Travel App
- Assist with importing and entering all other needed data such as accommodation, transfers etc.
- All team members within the Travel Office are required to provide ad-hoc out of hours support to assist with any travel issues that may arise out of office hours and weekends requiring urgent attention.
Why Join Us?
At Williams, you’ll be part of a legendary motorsport team with a commitment to excellence and innovation. This role offers a unique opportunity to contribute behind the scenes to our success on and off the track.
Company Description
For almost 50 years, Atlassian Williams Racing has been at the forefront of one of the fastest sports on the planet, being one of the top three most successful teams in history competing in the FIA Formula 1 World Championship. With an almost unrivalled heritage of engineering and racing F1 cars and unforgettable eras that demonstrate it is a force to be reckoned with, the British squad boasts 16 F1 World Championship titles to its name.
Since its foundation in 1977 by the eminent, late Sir Frank Williams and engineering pioneer Sir Patrick Head, the team has won nine Constructors’ Championships, in association with Cosworth, Honda and Renault. Its roll call of drivers is legendary, with its seven Drivers’ Championship trophies being lifted by true icons of the sport: Alan Jones, Keke Rosberg, Nelson Piquet, Nigel Mansell, Alain Prost, Damon Hill and Jacques Villeneuve. The team has made history before and is out to make it again with a long-term mission to evolve and return to the front of the grid.
Qualifications
What We’re Looking For
- Proven experience in business or corporate travel coordination.
- Strong problem-solving skills and ability to manage multiple priorities.
- Advanced MS Office skills (Outlook, Excel, Word).
- Excellent attention to detail and time management.
- GDS platform knowledge is a plus.
- Flexible and proactive approach, including availability for occasional weekend or bank holiday support
This job description is not exhaustive, and the job holder will be required to carry out from time-to-time tasks in addition to the above that will be both reasonable and within their capabilities.
Additional Information
Atlassian Williams Racing is an equal opportunity employer that values diversity and inclusion. We are happy to discuss reasonable job adjustments.
Seniority level
-
Seniority level
Entry level
Employment type
-
Employment type
Full-time
Job function
-
Job function
Administrative
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Travel Office Coordinator employer: Williams Racing
Contact Detail:
Williams Racing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Travel Office Coordinator
✨Tip Number 1
Familiarise yourself with the travel logistics specific to motorsport. Understanding the unique challenges and requirements of coordinating travel for racing teams will give you an edge in interviews.
✨Tip Number 2
Network with professionals in the motorsport industry. Attend events or join online forums where you can connect with people who work in travel coordination or motorsport, as they may provide valuable insights or referrals.
✨Tip Number 3
Showcase your problem-solving skills by preparing examples of how you've successfully managed travel logistics under pressure. Be ready to discuss these scenarios during your interview to demonstrate your capability.
✨Tip Number 4
Stay updated on the latest travel technologies and tools, especially those used in the industry like GDS platforms. Being knowledgeable about these systems can set you apart from other candidates.
We think you need these skills to ace Travel Office Coordinator
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and qualifications required for the Travel Office Coordinator position. Tailor your application to highlight relevant experience in travel logistics and coordination.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous roles that involved group business travel, logistics management, or similar responsibilities. Use specific examples to demonstrate your attention to detail and problem-solving skills.
Showcase Technical Skills: Mention your proficiency in MS Office and any experience with GDS platforms like Galileo or Sabre. Providing examples of how you've used these tools in past roles can strengthen your application.
Craft a Compelling Cover Letter: Write a personalised cover letter that reflects your passion for motorsport and your understanding of the fast-paced environment at Williams Racing. Make sure to convey your enthusiasm for the role and how you can contribute to the team's success.
How to prepare for a job interview at Williams Racing
✨Show Your Passion for Travel and Motorsport
Make sure to express your enthusiasm for both travel logistics and motorsport during the interview. Share any personal experiences or stories that highlight your passion, as this will resonate well with the team at Williams Racing.
✨Demonstrate Attention to Detail
Given the role's focus on coordinating travel arrangements, be prepared to discuss how you ensure accuracy in your work. Bring examples of how you've managed itineraries or handled complex travel logistics in the past.
✨Highlight Your Problem-Solving Skills
Prepare to discuss scenarios where you've had to think on your feet and resolve issues under pressure. Williams Racing values calmness and efficiency, so showcasing your ability to handle unexpected challenges will be crucial.
✨Familiarise Yourself with Relevant Tools
Since the role involves using GDS platforms and MS Office, brush up on your skills with these tools. If you have experience with specific software, mention it during the interview to demonstrate your readiness for the role.