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- Tasks: Coordinate logistics for marketing and events, ensuring timely shipments and compliance.
- Company: Join Atlassian Williams Racing, a dynamic team in the motorsport industry.
- Benefits: Enjoy flexible work options, a vibrant culture, and opportunities for personal growth.
- Why this job: Be part of exciting events, collaborate with diverse teams, and make a real impact.
- Qualifications: 2 years of logistics experience; knowledge of international customs is a plus.
- Other info: Diversity and inclusion are core values; adjustments can be discussed.
The predicted salary is between 36000 - 60000 £ per year.
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The Partner Logistics Coordinator, will work with the Marketing, Merchandising and Events teams to support planning, delivery and compliance of shipments.
Main Duties:
Collaborate with internal and external stakeholders for marketing and event logistics. Advising on planning and compliance decisions to support successful deployment of event plans.
Coordinate domestic and international shipments (Import/export) ensuing timely and cost-effective deliveries, liaising with freight forwarders, couriers and customs agents to manage shipping schedules and documentation.
Prepare and review shipping and customs documentation (e.g invoices, packing lists) in advance of shipments, monitor shipment tracking and update internal teams on delivery progress, resolving issues as they arise.
Continuously improve the shipping request and booking process, using systems where necessary to enabling accurate, auditable records of shipment and cost for all movements. Providing partners with final logistics costs to enable financial invoicing as required.
Issue import and export clearance instructions for all international event and marketing logistics ensuring compliance at all times.
Collate costs and supply a single, correctly coded invoice to the partner manager to cover recharge costs per event.
Provide occasional support to the wider logistics team when required.
Key Accountabilities:
Fulfil all organisational expectations, including but not limited to the following:
Understand and work in line with Williams Values & Behaviours, encouraging others to do the same.
Ensure understanding of and compliance with health and safety obligations.
Maintain personal high standards of behaviour and conduct, being a positive ambassador for the department.
Ensure you adhere to brand rules and maintain high standards of department presentation.
Work to quality standards and identify and contribute ways to continuously improve department and personal performance.
Ensure understanding of cost cap rules and requirements.
Core Competencies:
Experience of International logistics and customs
Strong planning and organisational skills
Ability to work under pressure
Job Description
The Partner Logistics Coordinator, will work with the Marketing, Merchandising and Events teams to support planning, delivery and compliance of shipments.
Main Duties:
-
Collaborate with internal and external stakeholders for marketing and event logistics. Advising on planning and compliance decisions to support successful deployment of event plans.
-
Coordinate domestic and international shipments (Import/export) ensuing timely and cost-effective deliveries, liaising with freight forwarders, couriers and customs agents to manage shipping schedules and documentation.
-
Prepare and review shipping and customs documentation (e.g invoices, packing lists) in advance of shipments, monitor shipment tracking and update internal teams on delivery progress, resolving issues as they arise.
-
Continuously improve the shipping request and booking process, using systems where necessary to enabling accurate, auditable records of shipment and cost for all movements. Providing partners with final logistics costs to enable financial invoicing as required.
-
Issue import and export clearance instructions for all international event and marketing logistics ensuring compliance at all times.
-
Collate costs and supply a single, correctly coded invoice to the partner manager to cover recharge costs per event.
-
Provide occasional support to the wider logistics team when required.
Key Accountabilities:
Fulfil all organisational expectations, including but not limited to the following:
-
Understand and work in line with Williams Values & Behaviours, encouraging others to do the same.
-
Ensure understanding of and compliance with health and safety obligations.
-
Maintain personal high standards of behaviour and conduct, being a positive ambassador for the department.
-
Ensure you adhere to brand rules and maintain high standards of department presentation.
-
Work to quality standards and identify and contribute ways to continuously improve department and personal performance.
-
Ensure understanding of cost cap rules and requirements.
Core Competencies:
-
Experience of International logistics and customs
-
Strong planning and organisational skills
-
Attention to detail
-
Strong communication skills
-
Ability to work under pressure
Qualifications
Qualifications and Experience Level:
-
At least 2 years’ experience within logistics
-
Experience in Motorsport would be beneficial
-
Holder of Forklift Licence (Preferred not essential)
This job description is not exhaustive, and the job holder will be required to carry out from time-to-time tasks in addition to the above that will be both reasonable and within their capabilities.
Additional Information
#LI-JG2
Atlassian Williams Racing is an equal opportunity employer that values diversity and inclusion. We are happy to discuss reasonable job adjustments.
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Partner Logistics Coordinator employer: Williams Racing
Contact Detail:
Williams Racing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Partner Logistics Coordinator
✨Tip Number 1
Familiarise yourself with the logistics and customs regulations specific to the regions you'll be working with. Understanding these nuances can set you apart during discussions with potential employers.
✨Tip Number 2
Network with professionals in the logistics and events sectors, especially those who have experience in international shipping. Attend industry events or join relevant online forums to make connections that could lead to job opportunities.
✨Tip Number 3
Showcase your organisational skills by discussing any past experiences where you successfully managed multiple shipments or coordinated logistics for events. Be ready to provide examples of how you handled challenges under pressure.
✨Tip Number 4
Research StudySmarter and our values thoroughly before applying. Tailor your conversations to reflect how your personal values align with ours, demonstrating that you're not just a fit for the role but also for our company culture.
We think you need these skills to ace Partner Logistics Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in logistics, particularly any international shipping or customs knowledge. Use keywords from the job description to demonstrate your fit for the role.
Craft a Compelling Cover Letter: In your cover letter, explain why you are passionate about logistics and how your skills align with the responsibilities of the Partner Logistics Coordinator. Mention specific examples of past experiences that showcase your planning and organisational skills.
Showcase Attention to Detail: Since the role requires preparing and reviewing shipping documentation, emphasise your attention to detail in your application. Provide examples of how you've successfully managed documentation in previous roles.
Highlight Communication Skills: The position involves collaboration with various stakeholders. Make sure to illustrate your strong communication skills in both your CV and cover letter, perhaps by sharing instances where effective communication led to successful project outcomes.
How to prepare for a job interview at Williams Racing
✨Know Your Logistics
Make sure you brush up on your knowledge of international logistics and customs regulations. Be prepared to discuss your previous experiences in coordinating shipments, as this role heavily relies on understanding these processes.
✨Showcase Your Planning Skills
Demonstrate your strong planning and organisational skills during the interview. You might be asked to provide examples of how you've successfully managed logistics for events or shipments in the past, so have a few stories ready.
✨Communicate Clearly
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely, especially when discussing complex logistics scenarios. This will show that you can liaise effectively with both internal teams and external partners.
✨Emphasise Attention to Detail
Highlight your attention to detail, particularly when it comes to preparing shipping and customs documentation. Be ready to explain how you ensure accuracy in your work, as this is crucial for compliance and successful shipment management.
