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- Tasks: Support fee earners with diary management, client care, and document handling.
- Company: Join Williams Lea, a global leader in business-critical support services.
- Benefits: Enjoy 25 days holiday, private medical insurance, and discounts on tech and gym memberships.
- Why this job: Be part of a dynamic team with opportunities for growth and a supportive work culture.
- Qualifications: PA experience in Real Estate is essential; strong communication and multitasking skills required.
- Other info: Hybrid work model with a focus on diversity and inclusion.
The predicted salary is between 22800 - 38000 £ per year.
Salary: Up to £38,000 per annum DOE, plus company benefits
Location: London, EC2V 7AW
Contract: Full Time, Permanent
Shifts: 37.5 hours per week, Monday – Friday, 9am until 5:30pm with 1 hour unpaid break
Work model: Hybrid (2-3 days onsite)
Williams Lea seeks a Personal Assistant to join our team!
Purpose of role
The role of the Personal Assistant is to provide enhanced, proactive support to fee earners to enable them to operate efficiently. The support provided needs to be a seamless legal service to clients. The Personal Assistant role is expected to use a high degree of self-management and initiative and to maintain a high level of confidentiality.
The Personal Assistant will act as workflow manager for other support services, including delegating and supervising the completion of document production, file management, and copying/scanning work which are primarily undertaken by other relevant business support services.
Key responsibilities
- Diary management / FE organisation including booking meeting rooms, arranging travel, itineraries, expenses
- Client care liaison
- Typing documents, letters, emails and attendance notes as required by Fee Earners
- Supporting with client file opening and closing, conflict checking and AML
- Preparing / typing attendance notes, documents and amends, letters and emails in draft
- Online form completion - Laserforms/Cloud Forms
- Delivering an exceptional electronic and hard copy file management service
- Return or add documents to existing client files
- Work with the practice management system to log and record documents
- Handle and administer closed files as requested
- E-Filing and file housekeeping
- Uploading and Downloading documents from client management system
- Uploading and Downloading documents from portals - Land Registry and Searchflow
- Assisting fee earners with finance tasks, namely requesting CHAPS/BACS payments
- Provide photocopying, scanning, and printing as per Fee Earner / customer instructions
- Understand and comply with corporate standards. Constantly seek ways to improve operations and suggest and implement approved ideas
- Usage of internal and external portals/systems
- Communicate with customers on job or deadlines
Personal attributes
- PA experience within Real Estate is essential
- Exceptional standard of written and verbal communication
- Proficient multi-tasker
- Competent with the Microsoft Office suite
- Excellent interpersonal skills
- Solutions focused
- Have a high level of confidentiality and integrity
- Exceptional attention to detail
Rewards and Benefits
We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:
- 25 days holiday, plus bank holidays (pro-rata for part time roles)
- Salary sacrifice schemes, retail vouchers – including our TechScheme which can be used on a range of gadgets such as Smart TVs, laptops and computers or household appliances.
- Life Assurance
- Private Medical Insurance
- Dental Insurance
- Health Assessments
- Cycle-to-work scheme
- Discounted gym memberships
- Referral Scheme
You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects!
Equality and Diversity
The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a “protected characteristic” in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.
If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at careersatWL@williamslea.com (we do not accept applications to this email address).
Personal Assistant (Real Estate) employer: Williams Lea
Contact Detail:
Williams Lea Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant (Real Estate)
✨Tip Number 1
Familiarise yourself with the real estate industry and its specific terminology. This will not only help you understand the role better but also demonstrate your commitment and knowledge during interviews.
✨Tip Number 2
Network with professionals in the real estate sector. Attend industry events or join online forums to connect with potential colleagues and learn more about the company culture at Williams Lea.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've effectively managed multiple tasks or projects in previous roles. Be ready to discuss these experiences in detail during your interview.
✨Tip Number 4
Research Williams Lea's values and recent projects. Tailoring your conversation to align with their mission and demonstrating your enthusiasm for their work can set you apart from other candidates.
We think you need these skills to ace Personal Assistant (Real Estate)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in real estate and personal assistant roles. Emphasise skills such as diary management, client care, and proficiency with Microsoft Office.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific experiences that demonstrate your ability to provide proactive support and maintain confidentiality.
Highlight Key Skills: In your application, focus on key skills mentioned in the job description, such as exceptional written and verbal communication, attention to detail, and the ability to multitask effectively.
Proofread Your Application: Before submitting, thoroughly proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Williams Lea
✨Showcase Your PA Experience
Make sure to highlight your previous experience as a Personal Assistant, especially in the real estate sector. Be prepared to discuss specific tasks you've handled, such as diary management and client care, to demonstrate your capability.
✨Demonstrate Attention to Detail
Given the nature of the role, it's crucial to exhibit your attention to detail. Bring examples of how you've successfully managed complex documents or projects, ensuring accuracy and compliance with corporate standards.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and ability to handle multiple tasks. Think of situations where you had to prioritise tasks or manage conflicting deadlines, and be ready to explain your thought process.
✨Research Williams Lea
Familiarise yourself with Williams Lea's services and values. Understanding their commitment to client care and operational excellence will help you align your answers with their expectations and show your genuine interest in the company.
