At a Glance
- Tasks: Manage records and provide exceptional customer service in a corporate law firm.
- Company: Join Williams Lea, a global leader in business-critical support services.
- Benefits: Enjoy 25 days holiday, private medical insurance, and discounts on tech and gym memberships.
- Other info: Diverse workplace committed to equality and employee well-being.
- Why this job: Be part of a dynamic team with opportunities for career growth and development.
- Qualifications: Experience in records management and proficiency in MS Office required.
The predicted salary is between 26220 - 26220 £ per year.
Salary: £26,220 per annum, plus company benefits
Location: Edinburgh, EH3 8EJ
Contract: Full Time, Permanent
Shifts: 37.5 hours per week, Monday – Friday, between 8am until 5:30pm with 1 hour unpaid lunch break
Work model: Fully onsite
Williams Lea seeks a Records Assistant to join our team!
Purpose of role
The Records Assistant position will be responsible for delivering exceptional customer service to our clients within a corporate law firm environment. Work requirements include file creation, labelling, retrievals, transfers, destruction, tracking and also document scanning. This position requires regular professional written and verbal communication with our clients, other departments and vendors. Coordination of records scanning and retrieval projects with other departments and external vendors is also required for this position, as well as file and database maintenance, fulfilling client record requests and general office duties as needed.
Key responsibilities
- Organise and manage physical and electronic records.
- Retrieve and provide documents as requested by the legal team.
- Assist in the implementation of records management systems.
- Maintain confidentiality of sensitive information.
- Support administrative tasks and projects as needed.
Personal attributes
- Previous experience in records management, administration, or a similar role.
- Proficiency in MS Office and records management software.
- Excellent organisational and time-management skills.
- Strong attention to detail and accuracy.
- Ability to handle confidential information with discretion.
- Effective communication skills, both written and verbal.
Rewards and Benefits
We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:
- 25 days holiday, plus bank holidays (pro-rata for part time and fixed term roles).
- Salary sacrifice schemes, retail vouchers – including our TechScheme which can be used on a range of gadgets such as Smart TVs, laptops and computers or household appliances.
- Life Assurance.
- Private Medical Insurance.
- Dental Insurance.
- Health Assessments.
- Cycle-to-work scheme.
- Discounted gym memberships.
- Referral Scheme.
You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects!
Equality and Diversity
The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a “protected characteristic” in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.
If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at careersatWL@williamslea.com (we do not accept applications to this email address).
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Records Assistant in Edinburgh employer: Williams Lea
Williams Lea is an exceptional employer located in the heart of Edinburgh, offering a supportive work culture that prioritises employee well-being and professional growth. With a comprehensive benefits package, including generous holiday allowances, private medical insurance, and opportunities for career development, employees are empowered to thrive in their roles while enjoying a fulfilling work-life balance. Join a diverse team dedicated to delivering outstanding service in a dynamic corporate environment, where your contributions are valued and recognised.
StudySmarter Expert Advice🤫
We think this is how you could land Records Assistant in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work at Williams Lea. A friendly chat can open doors and give you insider info about the role.
✨Tip Number 2
Prepare for the interview by practising common questions related to records management. We want you to showcase your organisational skills and attention to detail, so have examples ready!
✨Tip Number 3
Dress the part! First impressions matter, especially in a corporate law firm environment. Make sure you look professional and confident when you walk through that door.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team at Williams Lea.
We think you need these skills to ace Records Assistant in Edinburgh
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Records Assistant role. Highlight any relevant experience in records management or administration, and don’t forget to showcase your proficiency in MS Office and any records management software you've used.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the role. Mention your attention to detail and effective communication skills, and how they align with our need for exceptional customer service.
Showcase Your Organisational Skills:Since the role involves managing both physical and electronic records, be sure to provide examples of how you've successfully organised and maintained records in previous roles. This will demonstrate your ability to handle the responsibilities of the position.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status!
How to prepare for a job interview at Williams Lea
✨Know Your Records Management Basics
Before heading into the interview, brush up on your knowledge of records management principles. Understand file creation, labelling, and retrieval processes, as these are key responsibilities for the Records Assistant role. Being able to discuss these topics confidently will show that you're prepared and knowledgeable.
✨Showcase Your Communication Skills
Since effective communication is crucial in this role, prepare examples of how you've successfully communicated with clients or colleagues in previous positions. Think about times when you had to explain complex information clearly or handle sensitive situations with discretion.
✨Demonstrate Attention to Detail
The Records Assistant position requires a strong focus on accuracy. Bring along examples of your work that highlight your attention to detail, whether it’s a project where you maintained meticulous records or a time when your thoroughness prevented a potential issue.
✨Familiarise Yourself with the Company Culture
Research Williams Lea and understand their values, especially around diversity and employee support. Be ready to discuss how your personal values align with theirs. This shows that you’re not just looking for any job, but that you genuinely want to be part of their team.
