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- Tasks: Support fee earners by managing diaries, organising meetings, and handling client communications.
- Company: Join Williams Lea, a global leader in business-critical support services.
- Benefits: Enjoy 25 days holiday, private medical insurance, and discounts on tech and gym memberships.
- Why this job: Be part of a dynamic team and develop your career in a supportive environment.
- Qualifications: Previous PA experience and strong communication skills are essential.
- Other info: Hybrid work model with opportunities for professional growth.
The predicted salary is between 24000 - 32000 £ per year.
Salary: £28,000 per annum plus company benefits
Location: Guildford, GU1 4LP
Contract: Full Time, Permanent
Shifts: 37.5 hours per week, Monday – Friday, 9am-5:30pm with 1 hour unpaid lunch break
Work model: Hybrid
Williams Lea seeks a Personal Assistant to join our team! Williams Lea is the leading global provider of skilled, technology-enabled, business-critical support services, with long-term trusted relationships with blue-chip clients across investment banks, law firms and professional services firms.
Purpose of role
The role of the Personal Assistant is to provide enhanced, proactive support to fee earners to enable them to operate efficiently. The support provided needs to be a seamless legal service to clients. The Personal Assistant role is expected to use a high degree of self-management and initiative and to maintain a high level of confidentiality. The Personal Assistant will act as workflow manager for other support services.
Key responsibilities
- Proactively managing complex diaries
- Answering telephone calls in a timely fashion, taking clear and detailed messages
- Organising internal and external meetings
- Liaising with clients via email or telephone and acting as a point of contact in keeping with the firm’s standards for client care
- Assisting fee earners in the billing and credit control process
- Generating accurate billing reports, draft bills, and accompanying letters in a timely manner
- Assisting fee earners with finance tasks, namely requesting cheques, CHAPS/BACS payments, bank transfers and paying in money received, as appropriate
- Ensuring accurate and timely use of client relationship management tool to facilitate matter opening, maintenance, closure and archiving
- Maintaining up to date client records on the firm’s client relationship management tool
- Co-ordinating fee earner movements and making travel arrangements
- Managing the client and matter inception process ensuring files are opened in a timely manner in accordance with the firm’s policies
- Managing the process of submitting partner/fee earners expenses in a timely manner
- Co-ordinating the completion of document production (including digital dictations/manuscript amendments), e-filing and file management, photocopying and scanning services, organising couriers, sending out of letters/faxes etc
- Managing the production of official papers including bundles and relevant documents
- Drafting documents from precedents
- Liaising with fee earners and support staff based in other offices
- Demonstrating flexibility with working practices/processes in line with the business need, especially in times of pressure/high workload
Personal attributes
- Previous PA experience is essential
- Previous experience within a legal or professional services setting preferable
- Exceptional standard of written and verbal communication
- Proficient multi-tasker
- Competent with the Microsoft Office suite
- Team player
Rewards and Benefits
We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:
- 25 days holiday, plus bank holidays
- Salary sacrifice schemes, retail vouchers
- Life Assurance
- Private Medical Insurance
- Dental Insurance
- Health Assessments
- Cycle-to-work scheme
- Discounted gym memberships
- Referral Scheme
You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects!
Equality and Diversity
The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation. It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.
Personal Assistant in Guildford employer: Williams Lea Limited
Contact Detail:
Williams Lea Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant in Guildford
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Personal Assistant role, and who knows? They might just have the inside scoop on an opening at Williams Lea!
✨Tip Number 2
Prepare for those interviews! Research common questions for Personal Assistants and practice your answers. We want you to shine when discussing your previous experience and how it aligns with the needs of Williams Lea.
✨Tip Number 3
Show off your skills! Bring examples of your work or even create a portfolio that highlights your organisational prowess and communication skills. This will help you stand out as a top candidate for the role.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, it shows you're serious about joining the Williams Lea team and ready to take on the challenge!
We think you need these skills to ace Personal Assistant in Guildford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your previous PA experience and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Be sure to mention your experience in a legal or professional services setting, as we value that background.
Show Off Your Communication Skills: Since exceptional written and verbal communication is key for this role, make sure your application reflects that. Keep your language clear and professional, and double-check for any typos or errors before hitting send!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Williams Lea Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Personal Assistant role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, such as managing complex diaries and liaising with clients. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
As a Personal Assistant, exceptional written and verbal communication is crucial. Prepare examples of how you've effectively communicated in previous roles, whether it's drafting documents or handling client calls. Practising clear and concise responses during the interview will also highlight your communication prowess.
✨Demonstrate Proactivity and Initiative
The role requires a high degree of self-management and initiative. Think of instances where you've taken the lead on projects or solved problems independently. Be ready to share these examples to illustrate your proactive approach, which is essential for supporting fee earners efficiently.
✨Prepare Questions for Your Interviewers
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and expectations for the Personal Assistant role. This not only shows your interest but also helps you assess if the company is the right fit for you.
