Corporate Hospitality And Events Co-Ordinator in England

Salary: £39,****** per annum, plus company benefits

Location: London, EC2N 4AG

Contract: Full Time, Permanent

Shifts: 40 hours per week, Monday – Friday, 9am until 6pm with 1-hour unpaid lunch break (flexibility required during early morning and late evening events)

Work model: Fully onsite

Williams Lea seeks a Corporate Hospitality and Events Co-ordinator to join our team. Williams Lea is the leading global provider of skilled, technology-enabled, business-critical support services, with long-term trusted relationships with blue-chip clients across investment banks, law firms and professional services firms.

Purpose of role

The Corporate Events and Hospitality Co-ordinator is responsible for supporting the planning, coordination, and delivery of corporate meetings, events, and VIP hospitality experiences. This role ensures smooth operational execution across catering, room set-ups, AV/IT requirements, and concierge services while maintaining high standards of client service. The Co-ordinator works closely with Front of House, Hospitality, Facilities, Business Development, and other client stakeholders to deliver a seamless "one team" experience.

Key responsibilities

• Assist in planning and executing on-site meetings, corporate events, and VIP engagements in collaboration with Concierge and Hospitality teams.
• Support all event logistics, including room bookings, IT/AV set-ups, catering, attendee registration, transportation, and on-site coordination.
• Help curate visually appealing and client-aligned event layouts and experiences.
• Act as a point of contact for internal teams, client stakeholders, and vendors during events.
• Maintain event calendars to ensure accurate scheduling and resource allocation.
• Communicate client-specific needs to relevant Williams Lea contacts before and during events.
• Support catering arrangements, including placing orders, monitoring dietary requirements, and assisting with menu planning.
• Help ensure food safety, allergen management, and chain-of-custody compliance.
• Assist with arranging first aid/fire warden cover as required for events.
• Monitor hospitality stock levels and support stock control processes.
• Assist with managing vendor delivery and service quality in line with event requirements.
• Support risk assessment, permit raising, landlord liaison, and compliance activities as directed by senior staff.
• Help monitor timelines, deadlines, and regulatory requirements during events.
• Collect feedback from attendees and internal stakeholders post-event to support continuous improvement.
• Contribute ideas to improve operational efficiency and client satisfaction.
• Maintain accurate records of events, catering, and related administrative tasks.

Personal attributes

• Minimum 1–2 years' experience in corporate events, hospitality, or operational support in a professional services environment.
• Hands-on experience coordinating meetings, events, or VIP hospitality.
• Basic knowledge of catering operations, dietary requirements, and food safety.
• Experience liaising with vendors and internal stakeholders.
• Organised, detail-oriented, and able to manage multiple tasks simultaneously.
• Strong problem-solving skills and ability to adapt quickly to changing priorities.
• Excellent communication and client service skills.
• Proficiency with Microsoft Office (Outlook, Excel, PowerPoint); familiarity with booking or event management systems desirable.
• Professional, discreet, and able to handle confidential information appropriately.
• Flexible and willing to support events outside core business hours, including evenings or occasional weekends.

Rewards and Benefits

We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to: 25 days holiday, plus