Closing date for the applications: 31 July, 2026
General Description
- Support in delivering the Health & Safety strategic plan.
- Taking minutes of meetings and action logs.
- Handling of sensitive and confidential information.
- Assist in the implementation of corrective action from incident investigations and safety concerns where required.
- Supporting forums and working groups across the business.
- Assist in the maintenance of the Health and Safety SharePoint site.
- Documenting of management and process improvements across the business.
- Reporting and administering of QHSF platforms.
- Supporting in ensuring the safe systems of work are effective.
- Supporting the quality team in a wide range of administrative duties.
Main Duties
- Monitoring and maintaining the HSEF planner, including PPM’s, calibration, inspections, routine servicing, statutory compliance checks, inspections etc)
- Monitoring and maintaining the facilities task schedule.
- Assist in obtaining quotations and raising purchase requisitions for services and parts
- Co-ordinate and schedule routine servicing, inspections, and statutory compliance checks as per the planner.
- Facilitating in the training of Risk assessments, COSHH assessments and general HSE awareness as per the training directive.
- Monitoring and maintaining registers for lifting equipment, forklift trucks, calibration, assets etc.
- Maintain approved contractor records, RAMS, contractor permits, service records and insurance documentation.
- Arrange contractor visits and ensure permits to work are completed where required.
- Liaising with the workforce to ascertain QHSF suggestions and concerns to drive continuous improvement.
- Supporting in the creation and delivery of HSE training, toolbox talks and the maintenance of the related trainings.
- Conducting and recording shop floor audits and maintaining the recorded data.
- Conducting inspections and observation checks on the shop floor.
- Chasing completed non-conformity reports from suppliers.
- Support the QA team in raising service calls and processing supplier returns as required.
- Creating and reviewing of RAMS and work instructions.
- Creating COSHH and reviewing COSHH assessments via the COSHH management system
- Facilitate actions / modifications from employee risk assessments /return to work.
- Complete and monitor the return of various QHSF reports, assisting management to ensure all actions are completed on time and reminders issued for those outstanding.
- Draft correspondence to include creating, revising, proof-reading, and distributing various types of documents, presentations, and spreadsheets.
- Assist in the preparation of monthly / quarterly reports.
Ancillary Duties
Carry out all other tasks as requested.
Qualifications and Experience
- Experience in a similar QHSF administrative role.
- Good understanding of the Health and Safety at Work Act 1974.
- IOSH managing safely or above.
- Experience of ISO 9001.
- Good experience of Writing Risk Assessments, method statements and work instructions.
- Experience in a production / manufacturing environment.
- Experience conducting workplace inspections and checks.
- Experience of producing work within defined timescales.
- Excellent customer service and organizational skills, with good attention to detail
- Excellent communication skills, both written and verbal.
- Good knowledge of IT systems with an excellent knowledge and understanding of MS Word, Excel, outlook, SharePoint, and PowerPoint.
- A positive, flexible, and pro-active approach to work.
- A willingness and ability to learn new skills.
Key Characteristics / Behaviours
Initiative-taking, highly organized and proactive individual with excellent time management skills. With the ability to work independently as well as part of a team to achieve targets. You will have a keen eye for detail. You will be forward thinking, and process driven, working closely with all staff. You will be and proficient with data analysis will apply a systematic approach to clearly communicate QHSF information.
