Operations Assistant

If so, we have an exciting opportunity to join our 50 Best team as an Operations Assistant. Reporting to the Operations Co-ordinator, you\’ll play a pivotal role in coordinating key operational tasks and act as a central point of contact across the 50 Best teams. You\’ll support and orchestrate processes, ensuring timely and effective handling of enquiries from both internal and external stakeholders, and provide essential services that contribute to the smooth and efficient running of the 50 Best team.

What you\’ll be doing:

1. Acting as a point of contact for internal and external stakeholders to ensure enquiries are dealt with in a timely and efficient manner and processes are followed.
2. Setting up and attending internal meetings, as well as taking detailed minutes and actions from meetings.
3. Raising purchase orders, logging invoices, and setting up suppliers using the in-house finance system.
4. Keeping the annual calendar updated and ensuring key dates and event schedules are added to the internal teams\’ outlook calendars.
5. Keeping our project management tool Monday.com up to date.
6. Working closely with the Operations Co-ordinator to support the smooth running of the voting process across the 50 Best portfolio.
7. Communicating with and organising the voting academy.
8. Using templates already created to set up documents and folders, such as critical paths, annual calendars, run of events, WIP sheets, schedules, and detailed operation manuals.
9. Supporting with coordinating international deliveries and shipment of kit to event locations.
10. Updating marketing materials (event programmes, invitations, and event collateral where required).
11. Supporting with the coordination and ordering of merchandise and stationery.
12. Coordinating travel and accommodation for internal staff and key stakeholders.
13. Supporting the wider 50 Best with ad hoc administration.

Are you looking to leverage your exceptional administration and organisational skills in the exciting world of gastronomy and events?

What you\’ll need:

• Previous administration experience in a fast-paced and multifaceted environment.
• Experience using finance systems and raising purchase orders would be highly beneficial, but not essential.
• Excellent time management and organisational skills with the ability to keep accurate records and prioritise tasks.
• Strong administration skills with fantastic attention to detail.
• Demonstrate the ability to meet strict deadlines and work well under pressure.
• Enthusiastic, self-motivated and proactive with fantastic teamwork and communication skills, both written and verbal.
• Ability to use own initiative and be flexible and adaptable.
• Comfortable in situations with a requirement to think critically, question, and determine when to seek guidance or escalate a potential problem.
• Conscious, discrete and trustworthy while handling sensitive and confidential information.
• Proficient IT skills including MS Office, especially Word, PowerPoint, and Excel.
• Experience using Monday.com or similar tools would be desirable, but not essential.

The World\’s 50 Best brand is the leading authority in global gastronomy, international drinks, and the premium travel space, showcasing worldwide trends and highlighting great restaurants, bars, and hotels around the world.

We have offices in Gatwick, Brighton, and London, UK; Montpellier, France; Singapore, and Chicago, US. In line with the Company\’s current Agile Working Policy, the successful candidate would be eligible to work part of the week from our Gatwick office and remotely for the rest of the week.

We provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees. Working for William Reed means joining a stable organisation committed to developing its employees and brands. We warmly welcome applications from talented individuals of all backgrounds and characteristics.

• 25 days annual leave plus bank holidays, increasing after 6 years.
• An additional day for cultural celebrations or birthdays (

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