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For Companies At a Glance
- Tasks: Manage purchase ledgers, payments, and expenses in a fast-paced finance team.
- Company: Join William Reed, a global media group with a supportive culture.
- Benefits: Enjoy 25 days annual leave, hybrid working, and wellbeing perks.
- Why this job: Gain valuable experience in finance while making a real impact.
- Qualifications: Experience in multi-currency accounts and proficiency in accounting software.
- Other info: Opportunities for career growth and a healthy work/life balance.
The predicted salary is between 30000 - 42000 ÂŁ per year.
Company Description
We are William Reed. We are a global media group delivering exceptional content through events, digital, data & insights. From agribusiness, ingredients and food processing, to retail, hospitality & fine dining - we provide the inspiration, insight and connections to power our customers' success. We have offices in Gatwick, Brighton and London, UK; Montpellier, France; Singapore and Chicago, US. In line with the Company's current Agile Working Policy, the successful candidate would be eligible to work part of the week from our Gatwick office and to work remotely for the rest of the week.
Position
Full time Fixed Term Contract for 12 Months Gatwick / Hybrid
What you’ll be doing
Do you have experience in a fast‑paced, multi‑currency Accounts department dealing with purchase ledgers, payments and expenses? Are you an excellent communicator at all levels and have you used accounting software, invoice workflow and online expenses management systems? If so, apply now, as we are looking for an Accounts Assistant to join our Gatwick team for a 12 month fixed term contract. You will manage the Purchase Ledger efficiently and accurately, ensuring smooth financial processes and use your excellent communication and organisational skills to support internal stakeholders, external clients, and the wider finance team under the guidance of the AP & Payroll Manager.
- Purchase Ledger
- Coding of non‑PO invoices via the V1 system for internal approval
- Raising and resolving queries internally and externally, to include resolving ad‑hoc queries on the invoice workflow system
- Setting up new supplier requests on the workflow system
- Following up internal approvals on the invoice workflow system
- Reconciling supplier accounts for all companies
- Managing finance query inbox and contacting suppliers to assist in the resolution of outstanding queries
- Preparing and maintaining Purchase Ledger manuals
- Preparing weekly BACS payment runs
- Preparing weekly foreign payment runs
- Executing other ad‑hoc payments
- Checking and uploading staff expenses via the online system, “Expensify”, ensuring company expense policies are adhered to
- Being a “super‑user” for Expensify, providing training where necessary and setting up new employees
- Maintaining a high level of internal and external customer service
- Updating and managing the William Reed coding and authorisation policy
- Other ad‑hoc administration and finance duties as required to support the finance team
What you’ll need
- Previous experience doing a similar role within a high volume, multi‑currency office environment
- Proficiency in accounting software, preferably SUN and a good level of IT literacy
- Experience of invoice workflow systems, and online expenses management systems (Expensify is desirable)
- Excellent communication and relationship building skills
- An ability to prioritise and excellent organisational skills
- Top quality attention to detail
- Experience in a similar publishing / events company is a bonus
- Experience working within a small‑mid sized business is preferred
Company Benefits and Initiatives Include
- 25 days annual leave in addition to bank holidays - increasing by one additional day after 6 years, up to a maximum of 30 days (pro rata for part time / contracts)
- An additional day of leave for you to take on a cultural celebration day or on your birthday if you like. A day for you! At William Reed, we call this our “MeDay”
- A volunteer day to take for supporting a chosen charity and giving back to the community
- Opportunity for hybrid working
- Contributory Pension
- Life Assurance Scheme
- Group Income Protection
- Enhanced family‑friendly leave pay entitlements
- Wellbeing benefits, including: A health care cash plan, Employee assistance programme, Virtual GP service and Access to health & wellbeing resources and tools.
- Cycle to Work Scheme
- Electric Car Scheme
Why work for us
We provide a supportive work environment and are committed to maintaining a healthy work / life balance for all of our employees. Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands. We warmly welcome and encourage applications from talented individuals of all backgrounds and characteristics. If you need any support in accessing this opportunity, please do not hesitate to discuss this with us.
Accounts Assistant FTC in Crawley employer: William Reed Ltd
Contact Detail:
William Reed Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Assistant FTC in Crawley
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and accounts world. You never know who might have a lead on that perfect Accounts Assistant role or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Brush up on your knowledge of accounting software and invoice workflow systems. Be ready to share examples of how you've tackled challenges in previous roles, especially in fast-paced environments.
✨Tip Number 3
Show off your communication skills! During interviews, make sure to highlight your ability to build relationships with internal stakeholders and external clients. This is key for the Accounts Assistant position at William Reed.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're serious about joining the William Reed team!
We think you need these skills to ace Accounts Assistant FTC in Crawley
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous roles in accounts, especially any experience with purchase ledgers and accounting software like SUN.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for the Accounts Assistant role. Share specific examples of how you've handled similar tasks in fast-paced environments and your communication skills.
Show Off Your Tech Skills: Since we value proficiency in accounting software and online expense management systems, mention any relevant tools you've used, especially if you have experience with Expensify or similar platforms.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity at William Reed!
How to prepare for a job interview at William Reed Ltd
✨Know Your Numbers
Brush up on your accounting knowledge, especially around purchase ledgers and multi-currency transactions. Be ready to discuss your experience with accounting software like SUN and any invoice workflow systems you've used, such as Expensify.
✨Communication is Key
Since the role requires excellent communication skills, prepare examples of how you've effectively communicated with internal stakeholders and external clients in previous roles. Think about specific situations where you resolved queries or built relationships.
✨Show Your Organisational Skills
Be prepared to talk about how you prioritise tasks and manage your time in a fast-paced environment. Share examples of how you've maintained attention to detail while juggling multiple responsibilities, especially in high-volume settings.
✨Familiarise Yourself with Company Culture
Research William Reed and their values. Understand their commitment to employee development and work-life balance. This will help you align your answers with what they value in a candidate, showing that you're not just a fit for the role but also for the company.
