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For Companies At a Glance
- Tasks: Manage purchase ledgers, payments, and expenses in a fast-paced finance team.
- Company: Join William Reed, a global media group with a supportive culture.
- Benefits: Enjoy 25 days annual leave, hybrid working, and wellbeing perks.
- Why this job: Make an impact in finance while developing your skills in a dynamic environment.
- Qualifications: Experience in accounts, proficiency in accounting software, and strong communication skills.
- Other info: Opportunity for career growth and a healthy work/life balance.
The predicted salary is between 30000 - 42000 Ā£ per year.
Who We Are
We are William Reed, a global media group delivering exceptional content through events, digital, data & insights. From agribusiness, ingredients and food processing, to retail, hospitality & fine dining ā we provide the inspiration, insight and connections to power our customersā success. We have offices in Gatwick, Brighton and London, UK; Montpellier, France; Singapore and Chicago, US. In line with the Companyās current Agile Working Policy, the successful candidate would be eligible to work part of the week from our Gatwick office and to work remotely for the rest of the week.
Position
Full time Fixed Term Contract for 12 Months
Location: Gatwick / Hybrid
What youāll be doing
Do you have experience in a fastāpaced, multiācurrency Accounts department dealing with purchase ledgers, payments and expenses? Are you an excellent communicator at all levels and have you used accounting software, invoice workflow and online expenses management systems? If so, apply now, as we are looking for an Accounts Assistant to join our Gatwick team for a 12āmonth fixed term contract. You will manage the Purchase Ledger efficiently and accurately, ensuring smooth financial processes and use your excellent communication and organisational skills to support internal stakeholders, external clients, and the wider finance team under the guidance of the AP & Payroll Manager.
Responsibilities
- Purchase Ledger: Coding of nonāPO invoices via the V1 system for internal approval, raising and resolving queries internally and externally, to include resolving ad hoc queries on the invoice workflow system, setting up new supplier requests on the workflow system, following up internal approvals on the invoice workflow system, reconciling supplier accounts for all companies, managing finance query inbox and contacting suppliers to assist in the resolution of outstanding queries, preparing and maintaining Purchase Ledger manuals.
- Payments: Preparing weekly BACS payment runs, preparing weekly foreign payment runs, executing other ad hoc payments.
- Expenses: Checking and uploading staff expenses via the online system, Expensify, ensuring company expense policies are adhered to, being a āsuperāuserā for Expensify, providing training where necessary and setting up new employees.
- Other: Maintaining a high level of internal and external customer service, updating and managing the William Reed coding and authorisation policy, other ad hoc administration and finance duties as required to support the finance team.
Requirements
What youāll need:
- Previous experience doing a similar role within a high volume, multiācurrency office environment.
- Proficiency in accounting software, preferably SUN and a good level of IT literacy.
- Experience of invoice workflow systems, and online expenses management systems (Expensify is desirable).
- Excellent communication and relationship building skills.
- An ability to prioritise and excellent organisational skills.
- Top quality attention to detail.
- Experience in a similar publishing/events company is a bonus.
- Experience working within a smallāmid sized business is preferred.
Benefits
- 25 days annual leave in addition to bank holidays ā increasing by one additional day after 6 years, up to a maximum of 30 days (pro rata for part time / contracts).
- An additional day of leave for you to take on a cultural celebration day or on your birthday if you like. A day for you! At William Reed, we call this our āMeDayā.
- A volunteer day to take for supporting a chosen charity and giving back to the community.
- Opportunity for hybrid working.
- Contributory Pension.
- Life Assurance Scheme.
- Group Income Protection.
- Enhanced family-friendly leave pay entitlements.
- Wellbeing benefits, including: A health care cash plan, Employee assistance programme, Virtual GP service and Access to health & wellbeing resources and tools.
- Cycle to Work Scheme.
- Electric Car Scheme.
Why work for us
We provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees. Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands. We warmly welcome and encourage applications from talented individuals of all backgrounds and characteristics. If you need any support in accessing this opportunity, please do not hesitate to discuss this with us.
Accounts Assistant FTC employer: William Reed Ltd
Contact Detail:
William Reed Ltd Recruiting Team
StudySmarter Expert Advice š¤«
We think this is how you could land Accounts Assistant FTC
āØTip Number 1
Network like a pro! Reach out to your connections in the finance and accounts field. You never know who might have a lead on a job or can put in a good word for you.
āØTip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your skills, especially in areas like multi-currency transactions and invoice management.
āØTip Number 3
Practice your communication skills! Since this role involves liaising with internal stakeholders and suppliers, being able to articulate your thoughts clearly will set you apart.
āØTip Number 4
Donāt forget to apply through our website! Itās the best way to ensure your application gets seen by the right people at William Reed. Plus, it shows youāre serious about joining the team!
We think you need these skills to ace Accounts Assistant FTC
Some tips for your application š«”
Tailor Your CV: Make sure your CV highlights your experience in a fast-paced, multi-currency accounts environment. We want to see how your skills match the role, so donāt be shy about showcasing your proficiency with accounting software and invoice workflow systems!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why youāre the perfect fit for our Accounts Assistant role. Share specific examples of your previous work that relate to the tasks listed in the job description.
Show Off Your Communication Skills: Since this role involves liaising with internal stakeholders and external clients, make sure to highlight your excellent communication skills. We love candidates who can build relationships and resolve queries effectively!
Apply Through Our Website: We encourage you to apply directly through our website. Itās the best way for us to receive your application and ensures youāre considered for the role. Plus, itās super easy ā just follow the prompts!
How to prepare for a job interview at William Reed Ltd
āØKnow Your Numbers
Brush up on your accounting knowledge, especially around purchase ledgers and multi-currency transactions. Be ready to discuss your experience with accounting software like SUN and any invoice workflow systems you've used, such as Expensify.
āØCommunication is Key
Since the role involves liaising with internal stakeholders and external clients, practice articulating your thoughts clearly. Prepare examples of how you've effectively resolved queries or built relationships in previous roles.
āØShowcase Your Organisational Skills
Be prepared to discuss how you prioritise tasks in a fast-paced environment. Think of specific instances where your attention to detail made a difference, especially when managing multiple accounts or payments.
āØFamiliarise Yourself with Company Culture
Research William Reed and their commitment to employee wellbeing and development. Be ready to express why you want to work in a supportive environment and how you can contribute to their culture, especially in a hybrid working setup.
