At a Glance
- Tasks: Coordinate alumni events, manage registrations, and analyse attendance metrics.
- Company: William & Mary Business School Foundation, fostering a vibrant alumni community.
- Benefits: Competitive salary, supportive work environment, and opportunities for professional growth.
- Other info: Dynamic role with potential for overtime during peak event times.
- Why this job: Engage with alumni and make a real impact on their connection to the school.
- Qualifications: High school diploma, strong customer service skills, and proficiency in Microsoft Office.
The predicted salary is between 40500 - 49500 £ per year.
William & Mary Business School Foundation supports the Raymond A Mason School of Business at William & Mary through solicitation and receiving gifts on behalf of the School. This position is essential to the daily operations of the Raymond A. Mason School of Business’ Office of Advancement. It is responsible for the support of alumni engagement events operations, support of daily operations of the office, research and reporting, and management of related software tools. This individual will report to the Director of Alumni Engagement & Events.
Core responsibilities include but are not limited to:
- Managing all aspects of soliciting and collecting event registrations and RSVPs, from design and concept of event invitations to managing the electronic collection of RSVPs.
- Assistance with all pre, onsite, and post alumni engagement event logistics.
- Reporting and analyzing event attendance and other success metrics and tracking this data systematically in the university’s CRM system.
- Processing and recording vendor payment invoices and assisting in budget management for the Office of Advancement.
- First-line responsibility for communications, problem solving, and interaction with key stakeholders.
- Assist with data integrity initiatives, as they relate to the Mason School’s alumni population.
- Support travel and expense reconciliation for Associate Dean.
Required Qualifications:
- High School graduate equivalent combination of education and experience.
- Demonstrates a strong sense of customer service and is a team player who is also comfortable as a self-starter.
- Demonstrates outstanding interpersonal skills to develop and foster communication and teamwork with a diverse audience including alumni, donors, faculty, staff, students, and the College community.
- Excellent computer skills and proficiency with Microsoft Office products and a variety of computer applications including word processing, graphic design, spreadsheets, databases, and online system.
- Excellent verbal, written, and interpersonal communication skills and displays sensitivity to personal information.
Preferred Qualifications:
- Bachelor’s degree.
- Experience in higher education, or an industry that requires event planning, or marketing.
- Experience with CRM databases, event management software, and digital communication tools.
Conditions of Employment:
- Occasional early morning, evening, and/or weekend work as needed.
- Ability to lift up to 50 lbs.
- This position is restricted to the availability of funding.
- This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act.
- This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
- This position is not eligible for work visa sponsorship.
Salary Range: up to $45,000 commensurate with experience.
William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers.
Alumni Engagement Coordinator in Barnsley employer: William & Mary and the Virginia Institute of Marine Science
William & Mary is an exceptional employer that fosters a collaborative and supportive work environment, particularly for those in the higher education sector. With a strong emphasis on employee growth and development, staff members are encouraged to enhance their skills through various training opportunities while enjoying a culture that values innovation and teamwork. Located in a vibrant academic community, employees benefit from a rich cultural heritage and access to numerous resources that enhance both personal and professional life.
Contact Details:
William & Mary and the Virginia Institute of Marine Science Recruitment Team
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