Pa To Foundation Strategic Leadership Team

PA to Foundation Strategic Leadership Team

Contract Term: Maternity Cover - Duration to be confirmed

Salary: NJC Pay scale 8-16 (Actual: £24,692.71 - £28,093.21) £26,824.00 - £30,518.00 FTE

Contract: Term‑time only plus 3 weeks, 37 hours a week with occasional flexibility required to support events or urgent tasks, Monday to Thursday: 08:00 – 16:15 with an unpaid rest break of 30 minutes, Friday: 08:30 – 14:30 with no break

Responsible to: Head of School, Foundation Strategic Leadership Team

The Personal Assistant (PA) will provide high‑level administrative and organisational support, enabling the Foundation Strategic Leadership Team to operate efficiently and effectively. The PA will act as a trusted partner, managing schedules, communications, project coordination and key administrative processes, while ensuring confidentiality, discretion and professionalism in all tasks.

Duties and Responsibilities

Administrative Support

• Manage complex calendars for the Foundation Strategic Leadership Team, including scheduling meetings, appointments and travel arrangements.
• Prepare and distribute agendas, meeting materials and minutes for internal and external meetings.
• Monitor and prioritise emails and correspondence, ensuring prompt responses or delegation to appropriate team members.
• Ensure the Foundation Strategic Leadership Team has access to key information and documents in a timely manner.

Project Coordination

• Support the Foundation Strategic Leadership Team in managing key projects by tracking progress, deadlines and deliverables.
• Work across departments to support Foundation‑wide priorities, ensuring tasks are followed through and key actions are completed.

Communications, Design and Digital Support

• Use digital tools confidently to support the creation of professional materials, documents and presentations.
• Ensure all materials produced are professional, accurate and aligned with the Foundation’s branding and values.

Event Management

• Support the planning, coordination and delivery of Foundation events, including governance meetings, conferences, strategy days, staff training days and other internal or external events.

Relationship Management

• Act as the first point of contact for the Foundation Strategic Leadership Team, managing communications including emails and calls, and responding on their behalf where appropriate.
• Build positive and professional relationships with staff across the Foundation, visitors, parents/carers and external stakeholders.

Operational Support

• Proactively identify opportunities to improve administrative processes and implement solutions.
• Provide flexible operational support where required to ensure the smooth and effective running of the Foundation.

About You

• Has experience as a Personal Assistant or Executive Assistant preferably supporting multiple senior leaders or executive.
• Has experience of managing diaries, preparing meeting papers, taking minutes and following up actions.
• Possesses outstanding organisational and time‑management skills.
• Is confident using Microsoft Office, SharePoint and digital collaboration tools.
• Has experience creating professional and engaging documents and presentations using tools such as Canva.
• Can manage competing priorities whilst maintaining accuracy and attention to detail.
• Demonstrates initiative, adaptability and a positive, solutions‑focused approach.
• Maintains complete confidentiality and professionalism at all times.