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- Tasks: Provide essential admin support to the academic team and enhance student success.
- Company: William College, a supportive and inclusive educational institution.
- Benefits: Generous annual leave, career development, and discounts on gym and retail.
- Why this job: Join a dynamic team and make a real difference in students' academic journeys.
- Qualifications: Bachelor's degree and strong communication skills required.
- Other info: Flexible work environment with opportunities for personal and professional growth.
The predicted salary is between 23000 - 27000 £ per year.
A highly organised and proactive individual with a can-do attitude is required to provide comprehensive administrative support to the Dean, Academic Manager, Programme Leaders, and the wider academic team. This role will support WC’s programmes, especially Business and Management (with Law), LLB, CertHE, and Foundation programmes.
Core Responsibilities
- Governance support: Provide administration support for the main College committees, including acting as the Clerk to each committee. Ensure that the organization of committees is professional, consistent and well-organized. Ensure that owners of agenda items are approached for papers ahead of meetings, and seek to limit the last-minute tabling of papers wherever possible. Ensure that committee minuting is comprehensive, clearly written in an excellent standard of English and professional, and that minutes are available promptly after each meeting. Ensure that actions on committee minutes are robustly tracked and that action owners are prompted for updates ahead of the next meeting. Train other staff as required in the requirements for committee minuting and action management.
- Coordination and Scheduling: Support the coordination of the allocation of lecturers for each cohort based on subject requirements and availability. Support the monitoring class attendance, provide regular reports and ensure any identified issues are addressed promptly. Support the Academic Manager to robust management of assessments, including planning for staffing to cover assessment marking, second marking, moderation and transfer to the partner university for their oversight processes within the required timeline. Communicate effectively with students regarding class schedules, assessments, and additional support sessions. Working with the Student Success team and the Academic Manager, organize any identified required additional sessions or workshops to support students' development and address their academic needs. Act as a point of contact for lecturers' queries and concerns. Plan & organise student induction sessions in liaison with the Academic Manager. Support the induction and orientation of new academic staff after onboarding.
- Strategic Planning: Contribute to the strategic planning and development of academic programmes to ensure they meet industry standards and student needs. Assist in the development of new courses and academic initiatives.
- Data Analysis and Reporting: Analyse student performance, attendance and engagement data to identify trends and areas for improvement. Prepare detailed reports for senior management, highlighting key performance indicators and suggesting actionable improvements.
- Quality Assurance: Support initiatives to enhance the quality of teaching and learning, ensuring compliance with accreditation standards. Supporting duties and projects with the Academic Quality Officer.
- Stakeholder Engagement: Liaise with external stakeholders, including industry partners and accreditation bodies, to enhance the institution's reputation and collaborative efforts. Represent the institution at external events as requested.
- Technology Integration: Support the integration of educational technologies to enhance teaching and learning experiences.
- Mentorship and Development: Mentor and support junior staff and lecturers, providing guidance on professional development. Organise and lead professional development workshops and training sessions.
- Performance Management: Create and maintain a supportive working environment for lecturers, addressing any concerns or issues promptly. Update track sheets for lecturer payments and HR purposes, ensuring accurate payroll processing (hourly paid lecturers, invoice, full time). Monitor lecturer performance and report any absence or performance issues to the AM/CAM and HR for appropriate action. Provide constructive feedback and support to lecturers to improve their teaching effectiveness.
Knowledge, Skills, Experience and Personal Attributes
- Qualifications: UK Bachelor’s degree - essential
- Skills: IT literacy and proficiency in MS Office and the databases - essential; Good spoken and written English and the ability to communicate clearly - essential; Experience working with Higher Education environment - desirable; Ability to work as part of a small team and also to use initiative and work autonomously when required - essential; Good people skills and the ability to relate to people of all ages and backgrounds - essential; Ability to be discrete and maintain confidentiality at all times - essential.
- Experience: Previous experience in an administrative role - essential.
- Personal attributes: Does not require sponsorship - essential; Commitment to continuous professional development - essential; Willingness to commit to the college’s aims and values - essential; Commitment to equity, diversity and inclusion and understanding how this applies to the role - essential; A flexible approach and willingness to carry out a variety of tasks - essential.
Benefits
- Annual leave (7.2 weeks)
- Workplace pension scheme.
- Company Sick Policy.
- Statutory maternity/paternity pays.
- Career development opportunities.
- Training and self-development opportunities.
- Gym membership discounts.
- Retail discount schemes.
- Cinema discounts.
- Grocery discounts.
- Cycle to work.
- Investing and savings opportunities.
- Financial wellbeing – personal debt advice.
- Financial wellbeing education.
- My Mind Pal (mental fitness).
Academic Administrator in London employer: William College
Contact Detail:
William College Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Academic Administrator in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at William College on LinkedIn. A friendly chat can give us insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching the college's programmes and values. We want to show that we’re not just interested in the role, but also in how we can contribute to their mission.
✨Tip Number 3
Practice common interview questions with a friend or in front of the mirror. We need to nail our responses, especially about our organisational skills and teamwork experience!
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can keep us fresh in their minds and show our enthusiasm for the role. Plus, it’s just good manners!
We think you need these skills to ace Academic Administrator in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Academic Administrator role. Highlight your relevant experience and skills that match the job description, especially your organisational abilities and communication skills.
Showcase Your Experience: When detailing your previous roles, focus on your administrative experience in a higher education environment. Use specific examples to demonstrate how you've successfully managed tasks similar to those listed in the job description.
Be Professional Yet Personable: While it's important to maintain professionalism in your application, don't be afraid to let your personality shine through. We value a can-do attitude, so show us your enthusiasm for the role and the college's mission.
Apply Through Our Website: For the best chance of success, make sure to submit your application through our website. This ensures it gets to the right people quickly and helps us keep track of all applications efficiently.
How to prepare for a job interview at William College
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Academic Administrator. Familiarise yourself with the core tasks like governance support, coordination, and data analysis. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires a highly organised individual, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured everything was completed on time.
✨Communicate Clearly and Confidently
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely. You might even want to rehearse common interview questions with a friend to boost your confidence and ensure you can express your ideas well during the actual interview.
✨Demonstrate Your Team Spirit
This position involves working closely with various stakeholders, so be prepared to discuss your experience in team settings. Share specific examples of how you've collaborated with others, supported colleagues, or contributed to a positive team environment. This will highlight your ability to work well with diverse groups.