At a Glance
- Tasks: Transform payroll operations and improve processes in a dynamic environment.
- Company: Well-established organisation based in Edinburgh with a collaborative culture.
- Benefits: Competitive salary, 30 days annual leave, and excellent work-life balance.
- Other info: Part-time role (21.75 hours per week) with opportunities for professional growth.
- Why this job: Make a real impact on payroll governance and leave a lasting legacy.
- Qualifications: Proven payroll experience and strong attention to detail required.
Play a key role in transforming and strengthening payroll operations within a well-established organisation during an important period of change. This part-time opportunity offers the chance to take ownership of payroll governance, improve processes, and leave a lasting impact by embedding a robust and sustainable payroll and pensions function. Based in Edinburgh, this is an onsite role working 21.75 hours per week (0.6 FTE) on a six‑month fixed‑term contract.
The Opportunity
We're looking for an experienced Part Time Payroll & HR Coordinator to become the driving force behind payroll and pension operations. Working across Finance, HR, external payroll providers and pension schemes, you'll ensure payroll runs smoothly, data remains accurate, and controls are fit for purpose. This is more than a payroll administration role. It's an opportunity to review existing processes, introduce improvements, strengthen governance, and create a framework that will support the organisation long after the contract ends.
Key Responsibilities
- Lead the coordination of monthly payroll and pension activities, acting as the key contact for external providers.
- Ensure payroll data is accurate, complete, and delivered within agreed timelines.
- Strengthen controls, reconciliations, and approval processes to support a well‑governed payroll function.
- Oversee pension administration, benefits, and salary sacrifice arrangements.
- Support HR administration activities and maintain accurate employee records where required.
- Improve and document processes, creating clear procedures and supporting knowledge transfer across the wider team.
- Investigate and resolve payroll queries, discrepancies, and system inconsistencies.
About You
You’ll bring proven payroll experience, strong attention to detail, and the confidence to work across multiple stakeholders and systems. You’ll have a solid understanding of payroll controls, reconciliations, and data management, alongside a proactive approach to identifying improvements and driving best practice. Experience working with outsourced payroll providers, pension schemes, and iTrent would be highly advantageous. Previous exposure to HR administration and employee lifecycle processes would also be beneficial.
Package & Benefits
- £39,000 – £42,000 FTE salary.
- Pro‑rated salary of approximately £23,400 – £25,200 based on 21.75 hours per week.
- 30 days annual leave pro rata, plus additional Christmas and Easter closures.
- Part‑time hours (21.75 per week) offering excellent work‑life balance.
- The opportunity to make a tangible impact within a collaborative and supportive environment.
Why This Role?
- Take ownership of a business‑critical function.
- Play a key role in improving payroll processes and controls.
- Enjoy a varied position spanning payroll, pensions, HR administration, systems, and stakeholder management.
- Leave a lasting legacy through meaningful operational improvements.
Part Time Payroll & HR Coordinator employer: Wilkinson & Associates Ltd
Join a well-established organisation in Edinburgh as a Part Time Payroll & HR Coordinator, where you will play a pivotal role in transforming payroll operations during a significant period of change. Enjoy a collaborative and supportive work culture that values your contributions, with the opportunity to enhance processes and governance while maintaining an excellent work-life balance through part-time hours. With competitive benefits including generous annual leave and the chance to make a lasting impact, this role offers meaningful and rewarding employment.
Contact Details:
Wilkinson & Associates Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Part Time Payroll & HR Coordinator
✨Get Involved in Local HR Events
Check out local HR networking events or workshops in your area. These are great opportunities to meet industry professionals, learn about the latest trends in human resources, and potentially get leads on part-time roles like the one at Wilkinson & Associates Ltd.
✨Join HR Communities Online
Platforms like SHRM Connect or HR-specific LinkedIn groups are gold mines for job leads and industry discussions. Engaging in conversations can put your name out there and might just catch the eye of someone from Wilkinson & Associates Ltd looking for a part-time star!
✨Utilise University Career Services
If you're studying or have recently graduated, don’t forget about your university's career services. They often have contacts in the HR world that can help you score a part-time gig, plus you can access exclusive job boards!
✨Direct Applications Through Our Website
When you find the part-time role you're excited about, apply directly through our website. This not only shows your enthusiasm but also helps us streamline the hiring process. Make your application stand out with a tailored approach!
We think you need these skills to ace Part Time Payroll & HR Coordinator
Some tips for your application 🫡
Showcase Your People Skills:In human resources, it’s all about connecting with people. Make sure your CV highlights any relevant experience in recruitment, employee relations, or conflict resolution. If you’ve got any certifications in HR or related fields, don’t forget to flaunt them!
Tailor Your Cover Letter to Shine Bright:When applying for a part-time HR role at Wilkinson & Associates Ltd, your cover letter should reflect your motivation and enthusiasm for the position. Discuss your passion for people management and how you can contribute to their team, even on a part-time basis.
Demonstrate Flexibility and Availability:Since it's a part-time role, be clear in your application about your availability. HR often requires a balance of flexibility and commitment, so outline any existing commitments and how you plan to manage your time effectively.
Include Real-Life Examples:When describing your experience, use specific examples that illustrate your competency in HR tasks. Whether it’s handling employee onboarding or managing records, these anecdotes can make your application stand out to Wilkinson & Associates Ltd.
How to prepare for a job interview at Wilkinson & Associates Ltd
✨Know Your HR Basics Inside Out
As we're diving into a part-time HR role, let’s brush up on key HR concepts like recruitment processes, employment law, and employee engagement strategies. Prepare to explain how you've handled various HR scenarios in the past or how you'd approach them in the future – this shows you can hit the ground running!
✨Get Creative with Your HR Portfolio
Bring along a portfolio showcasing your HR projects, like recruitment plans or engagement activities you've designed. This isn't just for show; it helps us illustrate our hands-on experience and creativity, making us stand out to Wilkinson & Associates Ltd. Plus, it’s a tangible way to discuss our achievements!
✨Brush Up on Behavioural Interview Techniques
Expect a mix of traditional and behavioural interview questions. Prepare STAR answers (Situation, Task, Action, Result) on how you've resolved conflicts or improved team dynamics. Since HR is all about people, our ability to communicate effectively will be under the spotlight.
✨Show Flexibility and Enthusiasm
In a part-time HR role, demonstrating a flexible approach to working hours and responsibilities can make us more appealing to Wilkinson & Associates Ltd. Expressing our eagerness to learn and contribute to the team will demonstrate that we're not just filling a position, but genuinely excited to be part of their journey!
