Part Time Payroll & HR Coordinator in Edinburgh

Play a key role in transforming and strengthening payroll operations within a well-established organisation during an important period of change. This part-time opportunity offers the chance to take ownership of payroll governance, improve processes, and leave a lasting impact by embedding a robust and sustainable payroll and pensions function.

Based in Edinburgh, this is an onsite role working 21.75 hours per week (0.6 FTE) on a six-month fixed-term contract.

The Opportunity

We're looking for an experienced Part Time Payroll & HR Coordinator to become the driving force behind payroll and pension operations. Working across Finance, HR, external payroll providers and pension schemes, you'll ensure payroll runs smoothly, data remains accurate, and controls are fit for purpose.

This is more than a payroll administration role. It's an opportunity to review existing processes, introduce improvements, strengthen governance, and create a framework that will support the organisation long after the contract ends.

Key Responsibilities

• Lead the coordination of monthly payroll and pension activities, acting as the key contact for external providers.
• Ensure payroll data is accurate, complete, and delivered within agreed timelines.
• Strengthen controls, reconciliations, and approval processes to support a well-governed payroll function.
• Oversee pension administration, benefits, and salary sacrifice arrangements.
• Support HR administration activities and maintain accurate employee records where required.
• Improve and document processes, creating clear procedures and supporting knowledge transfer across the wider team.
• Investigate and resolve payroll queries, discrepancies, and system inconsistencies.

About You

You'll bring proven payroll experience, strong attention to detail, and the confidence to work across multiple stakeholders and systems. You'll have a solid understanding of payroll controls, reconciliations, and data management, alongside a proactive approach to identifying improvements and driving best practice.

Experience working with outsourced payroll providers, pension schemes, and iTrent would be highly advantageous. Previous exposure to HR administration and employee lifecycle processes would also be beneficial.

Package Benefits

• £39,000 - £42,000 FTE salary.
• Pro-rated salary of approximately £23,400 - £25,200 based on 21.75 hours per week.
• 30 days annual leave pro rata, plus additional Christmas and Easter closures.
• Part-time hours (21.75 per week) offering excellent work-life balance.
• The opportunity to make a tangible impact within a collaborative and supportive environment.

Why This Role?

• Take ownership of a business-critical function.
• Play a key role in improving payroll processes and controls.
• Enjoy a varied position spanning payroll, pensions, HR administration, systems, and stakeholder management.
• Leave a lasting legacy through meaningful operational improvements.

To learn more or apply, please contact Laura Buchanan Owen for a private and confidential discussion. Alternatively, submit your CV and we'll be in touch. Please note, due to a high number of applicants, only successful candidates will be contacted.