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- Tasks: Support office operations, manage facilities, and assist with archiving sensitive documents.
- Company: Join an award-winning law firm known for excellence and collaboration.
- Benefits: Gain hands-on experience, career growth, and work in a dynamic team.
- Other info: Flexible, proactive role with opportunities across multiple office locations.
- Why this job: Kickstart your career in facilities management with real responsibilities and client interaction.
- Qualifications: Full driving licence, strong communication skills, and ability to handle confidential documents.
The predicted salary is between 24000 - 30000 £ per year.
We are looking for a versatile and proactive Facilities Assistant to join our Facilities team on a fixed-term basis. This hands-on role combines office operations, facilities management, and administrative support. You will assist the Facilities Manager, help maintain smooth office operations, and be involved in archiving sensitive documents such as wills. The role includes travel to all our office locations in Birmingham and Solihull. This position is ideal for someone looking to start or develop a career in facilities management within a corporate and professional services environment.
Key Responsibilities
- Facilities Support: Assist with office maintenance, equipment checks, and day-to-day operational tasks.
- Office Hospitality: Prepare meeting rooms, provide refreshments, and ensure offices run smoothly.
- Archiving Wills: Organise, file, and securely manage wills and other sensitive legal documents.
- Reception Cover: Provide front desk support as needed, answering calls and greeting visitors.
- Support the Facilities Manager: Assist with projects, administrative tasks, and office coordination.
Requirements
- Full driving licence is essential to travel between offices.
- Ability to work onsite across multiple locations.
- Experience handling sensitive or confidential documents (legal or professional experience preferred).
- Flexible, organised, proactive, and customer-focused.
- Strong communication skills and the ability to manage multiple tasks efficiently.
- Available to start immediately and commit to the full 9-month contract.
Why Join Us?
- Work for an award-winning law firm with a reputation for excellence.
- Gain hands-on experience across soft and hard facilities in a professional environment.
- Career growth: A solid foundation for a future in facilities management.
- Join a collaborative, dynamic team that values your contribution.
If you are adaptable, organised, and enjoy a hands-on facilities role with client-facing elements, this is an excellent opportunity to start or grow your career in facilities management in a professional, corporate environment.
Facilities Assistant employer: Wilkes
Contact Detail:
Wilkes Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management field, attend industry events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can refer you directly.
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers, whether at a networking event or an interview, be ready to discuss your hands-on experience and how you can contribute to their team. Highlight your organisational skills and customer-focused attitude.
✨Tip Number 3
Be proactive! If you see a job that fits your skills, don’t just wait for the application process. Reach out directly to the hiring manager or team to express your interest. A little initiative can go a long way in making you stand out.
✨Tip Number 4
Keep it flexible! Be open to various roles within facilities management, even if they’re not exactly what you envisioned. Gaining diverse experience will only strengthen your CV and prepare you for future opportunities. And remember, apply through our website for the best chance!
We think you need these skills to ace Facilities Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Facilities Assistant role. Highlight any relevant experience in office operations, facilities management, or handling sensitive documents to catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re interested in the role and how your proactive attitude and organisational skills make you a perfect fit for our team.
Showcase Your Communication Skills: Since this role involves interacting with various stakeholders, be sure to demonstrate your strong communication skills in your application. Whether it's through your writing style or examples of past experiences, let us see how you connect with others!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role there!
How to prepare for a job interview at Wilkes
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Facilities Assistant. Familiarise yourself with tasks like office maintenance, archiving sensitive documents, and providing front desk support. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since the job requires being organised and proactive, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you prioritised tasks and maintained smooth operations, as this will resonate well with the interviewers.
✨Demonstrate Your Customer-Focused Attitude
As a Facilities Assistant, you'll be interacting with various stakeholders. Be ready to discuss how you've provided excellent service in previous roles. Share specific instances where you went above and beyond to ensure a positive experience for clients or colleagues.
✨Prepare Questions About the Company
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and growth opportunities. This shows that you're not just interested in the job but also in how you can contribute to and grow within the organisation.