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- Tasks: Support office operations, manage facilities, and assist with archiving sensitive documents.
- Company: Join an award-winning law firm known for excellence and collaboration.
- Benefits: Gain hands-on experience, career growth opportunities, and work in a dynamic team.
- Other info: Flexible, proactive individuals will thrive in this engaging role across multiple locations.
- Why this job: Kickstart your career in facilities management with real responsibilities and client interaction.
- Qualifications: Full driving licence, strong communication skills, and ability to handle confidential documents.
The predicted salary is between 25000 - 30000 £ per year.
We are looking for a versatile and proactive Facilities Assistant to join our Facilities team on a fixed-term basis. This hands-on role combines office operations, facilities management, and administrative support. You will assist the Facilities Manager, help maintain smooth office operations, and be involved in archiving sensitive documents such as wills. The role includes travel to all our office locations in Birmingham and Solihull. This position is ideal for someone looking to start or develop a career in facilities management within a corporate and professional services environment.
Key Responsibilities
- Facilities Support: Assist with office maintenance, equipment checks, and day-to-day operational tasks.
- Office Hospitality: Prepare meeting rooms, provide refreshments, and ensure offices run smoothly.
- Archiving Wills: Organise, file, and securely manage wills and other sensitive legal documents.
- Reception Cover: Provide front desk support as needed, answering calls and greeting visitors.
- Support the Facilities Manager: Assist with projects, administrative tasks, and office coordination.
Requirements
- Full driving licence is essential to travel between offices.
- Ability to work onsite across multiple locations.
- Experience handling sensitive or confidential documents (legal or professional experience preferred).
- Flexible, organised, proactive, and customer-focused.
- Strong communication skills and the ability to manage multiple tasks efficiently.
- Available to start immediately and commit to the full 9-month contract.
Why Join Us?
- Work for an award-winning law firm with a reputation for excellence.
- Gain hands-on experience across soft and hard facilities in a professional environment.
- Career growth: A solid foundation for a future in facilities management.
- Join a collaborative, dynamic team that values your contribution.
If you are adaptable, organised, and enjoy a hands-on facilities role with client-facing elements, this is an excellent opportunity to start or grow your career in facilities management in a professional, corporate environment.
Site Assistant / Caretaker in Birmingham employer: Wilkes
Contact Detail:
Wilkes Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Site Assistant / Caretaker in Birmingham
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management field, especially those who work at companies you're interested in. A friendly chat can open doors and give you insider info on job openings.
✨Tip Number 2
Show off your skills! When you get an interview, be ready to discuss how your experience aligns with the role. Use examples from past jobs or projects that highlight your organisational and customer-focused abilities.
✨Tip Number 3
Be proactive! If you see a job you like on our website, don’t wait around. Apply straight away and follow up with a quick email to express your enthusiasm. It shows you're keen and ready to jump in!
✨Tip Number 4
Prepare for the unexpected! Interviews can throw curveballs, so practice answering common questions and think about how you'd handle specific scenarios related to facilities management. Confidence is key!
We think you need these skills to ace Site Assistant / Caretaker in Birmingham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the role of Facilities Assistant. Highlight any relevant experience in facilities management, office operations, or handling sensitive documents to catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this hands-on role. Mention your proactive attitude and customer-focused approach, and don’t forget to show your enthusiasm for joining our team.
Showcase Your Communication Skills: Since this role involves interacting with various stakeholders, make sure to demonstrate your strong communication skills in your application. Whether it’s through your writing style or examples of past experiences, let us see how you can effectively engage with others.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our award-winning team!
How to prepare for a job interview at Wilkes
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Site Assistant/Caretaker. Familiarise yourself with tasks like office maintenance, archiving sensitive documents, and providing front desk support. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Organisational Skills
Since the job requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you prioritised tasks and maintained efficiency, especially in a busy environment.
✨Demonstrate Your Customer-Focused Attitude
As this role involves client-facing elements, be ready to discuss how you’ve provided excellent service in previous positions. Share specific instances where you went above and beyond to ensure customer satisfaction, as this will resonate well with the interviewers.
✨Prepare Questions About the Team and Culture
Interviews are a two-way street, so come prepared with questions about the Facilities team and the company culture. Ask about their approach to facilities management and how they support career growth. This shows your genuine interest in becoming part of their dynamic team.