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- Tasks: Support office operations, manage sensitive documents, and assist the Facilities Manager.
- Company: Join an award-winning law firm known for excellence.
- Benefits: Gain hands-on experience and a solid foundation for your career.
- Other info: Flexible role with opportunities across multiple office locations.
- Why this job: Start or grow your career in facilities management with a dynamic team.
- Qualifications: Full driving licence, strong communication skills, and proactive attitude.
The predicted salary is between 25000 - 30000 £ per year.
We are looking for a versatile and proactive Facilities Assistant to join our Facilities team on a fixed-term basis. This hands-on role combines office operations, facilities management, and administrative support. You will assist the Facilities Manager, help maintain smooth office operations, and be involved in archiving sensitive documents such as wills. The role includes travel to all our office locations in Birmingham and Solihull. This position is ideal for someone looking to start or develop a career in facilities management within a corporate and professional services environment.
Key Responsibilities- Facilities Support: Assist with office maintenance, equipment checks, and day-to-day operational tasks.
- Office Hospitality: Prepare meeting rooms, provide refreshments, and ensure offices run smoothly.
- Archiving Wills: Organise, file, and securely manage wills and other sensitive legal documents.
- Reception Cover: Provide front desk support as needed, answering calls and greeting visitors.
- Support the Facilities Manager: Assist with projects, administrative tasks, and office coordination.
- Full driving licence is essential to travel between offices.
- Ability to work onsite across multiple locations.
- Experience handling sensitive or confidential documents (legal or professional experience preferred).
- Flexible, organised, proactive, and customer-focused.
- Strong communication skills and the ability to manage multiple tasks efficiently.
- Available to start immediately and commit to the full 9-month contract.
- Work for an award-winning law firm with a reputation for excellence.
- Gain hands-on experience across soft and hard facilities in a professional environment.
- Career growth: A solid foundation for a future in facilities management.
- Join a collaborative, dynamic team that values your contribution.
If you are adaptable, organised, and enjoy a hands-on facilities role with client-facing elements, this is an excellent opportunity to start or grow your career in facilities management in a professional, corporate environment.
Facilities Assistant in Birmingham employer: Wilkes
Contact Detail:
Wilkes Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Assistant in Birmingham
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management field, attend industry events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can refer you directly.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they operate, especially in facilities management. This will help you tailor your answers and show that you're genuinely interested in joining their team.
✨Tip Number 3
Practice your communication skills! As a Facilities Assistant, you'll need to interact with various teams and clients. Role-play common interview questions with a friend or family member to boost your confidence and refine your responses.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining our award-winning team and ready to dive into the world of facilities management.
We think you need these skills to ace Facilities Assistant in Birmingham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Facilities Assistant role. Highlight any relevant experience in office operations, facilities management, or handling sensitive documents to catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Share your enthusiasm for facilities management and how your proactive nature aligns with our needs.
Showcase Your Communication Skills: Since this role involves interacting with various stakeholders, make sure to demonstrate your strong communication skills in your application. Whether it's through your CV or cover letter, let us see how you can effectively manage multiple tasks and engage with others.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our fantastic team!
How to prepare for a job interview at Wilkes
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like office hospitality and archiving sensitive documents. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Proactivity
As a Facilities Assistant, being proactive is crucial. Prepare examples from your past experiences where you took initiative to solve problems or improve processes. This will show them that you can handle the hands-on nature of the role.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and confidently. You might be asked about how you would handle front desk support or manage multiple tasks, so be ready to discuss your approach.
✨Demonstrate Flexibility and Organisation
This role requires someone who is flexible and organised. Think of specific instances where you successfully managed changing priorities or worked across different locations. Highlighting these experiences will show that you’re a great fit for their dynamic team.