Senior Author Operations & Services Specialist

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Senior Author Operations & Services Specialist, united kingdom

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Client:

Wiley

Location:

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

add49bef015f

Job Views:

4

Posted:

29.06.2025

Expiry Date:

13.08.2025

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Job Description:

About the Role:

As the Senior Author Operations and Services Specialist, you will provide the author experience expertise at an operational, service and process level. You will proactively review the service delivered, act as Author Operations & Services SMEs on related projects and initiatives as well as collect, analyse and report on data related to Author Operations and Services support.

The Senior Author Operations and Services Specialist supports the Author Operations and Services first level support team by providing escalation pathways to resolve operational and service issues across Author Services platform, Wiley Author Licensing Service, Open Access and Online Open article publication charge and funding services.

How you will make an impact:

Author Operations & Services Subject Matter Expert (40%)

• Work with Author Content Product Development and BAs to apply expertise and knowledge to requirements gathering and use cases.
• Apply expertise and knowledge to new process design and improvement to current state processes.
• Work with BAs and SQA team to determine use case based test plans.
• Conduct and coordinate business process UAT in line with project plans for new or changed functionality.
• Document any changed business processes in the specified User Guides; prepare training documentation and deliver training to the Outsource Manager in line with the project implementation plan.
• Proactively review the service delivered and make recommendations to continuously improve the author experience.
• Keep current with new technology and business led initiatives to support the open access programme and expansion of Wiley services for Authors.
• Keep up-to-date with changes in the intellectual property environment, Open Access and other matters affecting licensing and the full publication lifecycle.

Information Management & Reporting (30%)

• Monitor and report on the outsource team\’s deliverables.
• Ensure that process and user guides are up to date and that processes are followed by the outsource team.
• Ensure that Author Operations & Services Service Cloud articles (FAQs) are current, new ones created for new services or issues which have arisen.
• Ensure that Author Operations & Services Service Cloud template response for Web and Chat are current, new ones created for new services or issues which have arisen.
• Provide text for Author ecommerce order and payment pages.
• Provide ad hoc instructions/updates to the outsource team to keep the team current on process, system and content issues.
• Provide daily, weekly, monthly and ad hoc data analysis related to Author Operations and Services support.

Author Operations & Services Support (30%)

• Manage escalated cases/issues from the outsource Author Operations and Services first level support team.
• Apply expertise of author content systems and knowledge of publication processes to resolve issues and either reply directly to the Author or give guidance to the Author Operations and Services first level support colleague to reply.
• Provide coaching and direction to the outsource team.
• Escalate any content, systems or business issues to the relevant Level 2 support team using Service Desk.
• Monitor escalations within the service desk and proactively chase for resolution and response.

What we look for:

• Relevant qualification (degree or equivalent) and/or production editor experience.
• Experience of publishing production processes and understands the various components and timing of the production process.
• Understanding of the author experience and knowledge of traditional and emerging new technology-based production processes as well as the Author Licensing process.
• Knowledge of MS Office programs such as Word, Excel, and use of macros.
• Ability to manage multiple competing priorities and work at a relatively fast pace.
• Ability to communicate effectively and to use technology to communicate efficiently and effectively (e-mail, telecommunications).
• Ability to set goals and develop strategies and plans for meeting those.
• Ability to break down complex problems/tasks into manageable parts, and allocates own time efficiently.
• Processes paperwork and other information in a timely manner.
• Demonstrates completeness and attention to detail and follows-up in an efficient manner.
• Ability to write clear, well-organized reports and memos using appropriate style, grammar and tons.
• Informs people of decisions, changes, and other relevant information on a timely basis.
• Demonstrates active listening by conveying an accurate understanding of other\’s messages.
• Consciously works to build rapport through understanding, and adapting own personal style to the attitudes, interests, needs, and perspectives of others.
• Ability to operate in different cultural environments.
• Develops and maintains collaborative working relationships with peers, colleagues, management, and others.
• Takes personal responsibility and accountability for addressing and resolving problems.
• Seeks additional responsibility, and sets and works to achieve challenging goals for self and others.
• Recognizes likely causes of events and consequences of actions.
• Awareness of own strengths and development needs.

About Wiley:

Enabling Discovery, Powering Education, Shaping Workforces.

We clear the way for seekers of knowledge: illuminating the path forward for research and education, tearing down barriers to society\’s advancement, and giving seekers the help they need to turn their steps into strides.

Wiley may have been founded over two centuries ago, but our secret to success remains the same: our people. We are willing to challenge the status quo, move the needle, and be innovative. Wiley\’s headquarters are located in Hoboken, New Jersey, with operations across the globe in more than 40 countries.

Wiley is an equal opportunity/affirmative action employer. We evaluate all qualified applicants and treat all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, protected veteran status, genetic information, or based on any individual\’s status in any group or class protected by applicable federal, state or local laws. Wiley is also committed to providing reasonable accommodation to applicants and employees with disabilities. Applicants who require accommodation to participate in the job application process may contact for assistance.

We are proud that our workplace promotes continual learning and internal mobility. Our values support courageous teammates, needle movers and learning champions all while striving to support the health and well-being of all employees, for example we offer meeting-free Friday afternoons allowing more time for heads down work and professional development.

We are committed to fair, transparent pay, and we strive to provide competitive compensation in addition to a comprehensive benefits package. This range represents Wiley\’s good faith and reasonable estimate of the base pay for this role at the time of posting. It is anticipated that most qualified candidates will fall within the range, however the ultimate salary offered for this role may be higher or lower and will be set based on a variety of non-discriminatory factors, including but not limited to, geographic location, skills, and competencies.

When applying, please attach your resume/CV to be considered.

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