At a Glance
- Tasks: Support conservation projects by managing documentation and ensuring smooth project operations.
- Company: Join WWT, a leading charity dedicated to wetland conservation.
- Benefits: Enjoy 33 days annual leave, flexible working, and discounts on shopping.
- Other info: Hybrid working option available; travel to Slimbridge office required.
- Why this job: Make a real impact in conservation while developing your administrative skills.
- Qualifications: Strong organisational skills and experience in high-level administrative support.
The predicted salary is between 30000 - 40000 £ per year.
About The Role
At WWT, our conservation projects play a vital role in protecting and restoring wetlands, benefiting wildlife, communities and the natural environment. To ensure these projects are delivered effectively and achieve their intended impact, we are seeking a highly organised Senior Administrator (Project Assurance) to support project delivery alongside the smooth operation of our project assurance systems and processes. In this role, you will work closely with the Project Manager (Assurance), Head of Wetland Services and project teams across the Wetland Conservation Directorate to support the tracking, governance and administration of a diverse portfolio of conservation projects. You will be expected to provide high-quality administrative assistance throughout the project lifecycle, help maintain project information and assist the project assurance processes. To do this you will be expected to assist with project documentation (e.g. timesheets, grant claims, procurement, purchase orders and invoicing), meeting coordination and travel arrangements. Working across multiple teams, you will play an important role in ensuring project information is accurate, consistent and accessible, helping colleagues make informed decisions.
About You
We are looking for a highly organised and proactive administrator who thrives in a busy environment and enjoys supporting the successful delivery of projects. You will have significant experience managing multiple priorities, coordinating meetings and activities, and providing high-level administrative support to a range of projects. You will be an excellent communicator with the confidence to build positive working relationships with colleagues, partners, funders, and external organisations at all levels. With strong attention to detail and a solutions-focused approach, you will be able to identify issues, maintain accurate records, and ensure project teams feel supported in their project delivery. The ideal candidate will be comfortable working independently, using their initiative to manage competing demands while remaining adaptable to changing priorities. You will have strong Microsoft Office skills, experience working with budgets and financial procedures, and the ability to support project governance through accurate documentation, reporting, and coordination. This role has the option to be hybrid, therefore, the ideal candidate will be able to reliably travel to our Slimbridge office for a minimum of 3 days a week.
If you are a dependable and motivated professional with a passion for delivering high-quality administrative support and helping projects achieve their objectives, we would love to hear from you. Join us and play a key role in supporting impactful conservation projects that make a difference for wetlands, wildlife, and people.
About Us
We’re WWT, and we’re on a mission to restore the super-powered ecosystems we call wetlands. There’s never been a more important moment for our work, and we’ve got some phenomenal people on the case. Whether they’re taking a new visitor under their wing, or conducting ground-breaking research further afield, our team are second to none. And there’s nothing we love more than watching them soar. Whatever you do here, you’ll be helping to restore wetlands and unlock their power. So, the only question left is, what role will you play?
Why you’ll love working at WWT
- Wake up every day knowing your work is helping to restore wetlands, and our world.
- Be surrounded and inspired by our team of passionate, dedicated people.
- 33 days annual leave (which goes up to 38 days after 5 years of service) – this includes bank holidays and you have flexibility to take those days whenever you want.
- Free entry to all our wetland centres, including your family.
- Free car parking and secure bike storage areas.
- Colleague discount on shopping and memberships.
- Cycle to work scheme.
- Contributory pension scheme.
- Life Assurance of three times your salary, for peace of mind for your loved ones.
- Independent personal, workplace and financial advice from our Employee Assistance Programme.
WWT is an equal opportunities employer and all applications will be considered solely on merit.
Senior Administrator (Project Assurance) employer: Wildfowl and Wetlands Trust
At WWT, we pride ourselves on being an exceptional employer, offering a unique opportunity to work in a role that directly contributes to the restoration of vital wetland ecosystems. Our supportive work culture fosters collaboration and personal growth, with generous benefits such as 33 days of annual leave, free entry to all our wetland centres, and a contributory pension scheme. Join us in making a meaningful impact while enjoying a fulfilling career in hospitality and events management.
Contact Details:
Wildfowl and Wetlands Trust Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Senior Administrator (Project Assurance)
✨Get Involved Locally
Dive into local volunteer opportunities or social initiatives. This not only beefs up your CV but also connects you with like-minded folks in nonprofits. Plus, it shows your passion for social impact, which is key for getting noticed by Wildfowl and Wetlands Trust.
✨Tap into Professional Networks
Join networks like the National Council for Voluntary Organisations (NCVO) or local charities to meet professionals in the sector. Attend events and workshops to build relationships and learn about potential openings at organisations like Wildfowl and Wetlands Trust.
✨Showcase Your Commitment
When prepping for interviews, be ready to speak about your personal connection to social issues. Dive into specific examples of how you’ve contributed to community projects – this will resonate with the mission-driven vibe at Wildfowl and Wetlands Trust.
✨Utilise Online Platforms
We’re all about making connections, so use platforms like Idealist and CharityJob to hunt for full-time roles. And of course, you should keep an eye on our website for exciting opportunities at Wildfowl and Wetlands Trust. Apply directly through us to stand out!
We think you need these skills to ace Senior Administrator (Project Assurance)
Some tips for your application 🫡
Show Your Passion for the Cause:In the nonprofit sector, it's super important to demonstrate genuine passion for the mission of Wildfowl and Wetlands Trust. Use your cover letter to showcase any personal experiences or volunteer work that connects you to their social impact initiatives. This emotional connection can really help your application stand out.
Highlight Relevant Experience:When crafting your CV, be sure to include any relevant projects or roles that showcase your skills in social impact. Whether it's community organising, fundraising, or advocacy, highlight what you've done and the difference it's made. Don’t just list tasks; quantify your achievements and the outcomes of your efforts.
Tailor Your Documents to the Role:For a full-time role like Senior Administrator (Project Assurance), ensure your CV and cover letter specifically address the responsibilities outlined in the job description. Use their language to describe your skills and experience, making it easy for the hiring team to see how you fit into their vision.
Emphasise Teamwork and Collaboration:Nonprofits thrive on teamwork, so make sure to emphasise your collaborative experiences. Whether you've worked in a team setting, partnered with community organisations, or facilitated group projects, highlight these experiences in your application. Show them you understand the importance of working alongside diverse individuals to achieve shared goals.
How to prepare for a job interview at Wildfowl and Wetlands Trust
✨Show Your Passion for Social Change
When we’re prepping for interviews in the nonprofit space, it's vital to demonstrate our genuine passion for social impact. Be ready to discuss not just your skills and experiences but also why you care about the mission of Wildfowl and Wetlands Trust. Sharing personal stories or insights can really make us stand out.
✨Highlight Project Experience
We should focus on specific projects we've worked on that align with the goals of social impact. Whether that’s a community initiative, volunteering, or a class project, having solid examples that showcase our role and the outcomes will resonate well with the interviewers.
✨Familiarity with Relevant Tools and Practices
Let’s brush up on tools and methodologies commonly used in the nonprofit sector, like project management software or outcome measurement frameworks. Being able to speak fluently about these will show that we’re not just passionate but also knowledgeable and ready to hit the ground running.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that evaluate our problem-solving skills in real-world social issues. Think about how we’d handle challenges in the nonprofit environment and prepare stories that demonstrate our critical thinking and adaptability. Role-playing with a friend could help us feel more confident!
