At a Glance
- Tasks: Support senior leaders by managing their schedules and communications in a fast-paced environment.
- Company: A growing and ambitious business in Hedge End, Southampton.
- Benefits: Competitive salary, opportunity to make an impact, and work closely with senior leadership.
- Other info: Join a valued role with opportunities for personal and professional growth.
- Why this job: Be a key player in a dynamic team and enhance your organisational skills.
- Qualifications: Experience supporting Directors, strong communication, and excellent organisational skills.
The predicted salary is between 40000 - 45000 £ per year.
We are working with a growing and well-established business in Hedge End, who are looking for an Executive Assistant to support their senior leadership team. This is a key role within the business, providing high level support to Directors and helping ensure the smooth day to day running of leadership activity.
The position sits at the centre of the organisation, requiring someone who is organised, proactive and confident managing multiple priorities in a fast paced environment.
You will work closely with the Directors to manage their time, communication and workload, allowing them to focus on strategic priorities and operational delivery. Day to day, you will be responsible for:
- Managing multiple Director inboxes, ensuring communication is prioritised and handled efficiently
- Coordinating complex diaries, meetings and site visits
- Acting as a key point of contact for internal teams and external stakeholders
- Supporting board and leadership meetings, including preparation of agendas, packs and minutes
- Tracking actions and ensuring follow ups are completed on time
- Preparing reports, presentations and business correspondence
- Coordinating travel, accommodation and logistics for Directors
- Supporting company events, leadership sessions and internal communications
- Maintaining organised and secure filing systems
We are looking for an experienced Executive Assistant who is confident supporting senior stakeholders and comfortable working in a fast moving environment. You will bring:
- Previous experience supporting Directors or senior leadership
- Strong organisational skills with the ability to manage competing priorities
- Excellent communication skills and a professional approach
- High attention to detail and a proactive mindset
- The ability to handle confidential information with discretion
- Confidence building relationships across all levels of a business
- Strong Microsoft Office skills
Experience within construction, utilities or a similar sector would be an advantage, but is not essential.
This is an opportunity to join a growing, ambitious business where the Executive Assistant plays a visible and valued role. You will work closely with senior leaders and be trusted to make a real impact on how the business operates day to day.
Executive Assistant in Southampton employer: Wild Recruitment
Join a dynamic and growing business in Hedge End, Southampton, where the role of Executive Assistant is not just a job but a vital contribution to the success of the senior leadership team. With a strong emphasis on employee development, a collaborative work culture, and the opportunity to make a meaningful impact, this company offers a supportive environment that values your skills and fosters professional growth.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Southampton
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant role.
✨Tip Number 2
Prepare for the interview by researching the company and its leadership team. We want you to show them you’re not just another candidate; you’re someone who understands their vision and can support their goals effectively.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you’ll be managing multiple priorities and communicating with various stakeholders. We suggest doing mock interviews with friends or family to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. We’re excited to see how you can contribute to our growing team!
We think you need these skills to ace Executive Assistant in Southampton
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting senior leaders and managing multiple priorities, as this is key for us at StudySmarter.
Craft a Compelling Cover Letter:Your cover letter should tell us why you're the perfect fit for the role. Share specific examples of how you've successfully managed complex diaries or handled confidential information in the past.
Show Off Your Communication Skills:Since communication is crucial for this role, ensure your written application is clear and professional. We want to see your attention to detail right from the start!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and keep track of all the amazing candidates like you.
How to prepare for a job interview at Wild Recruitment
✨Know Your Directors
Before the interview, do some homework on the Directors you'll be supporting. Understand their roles, backgrounds, and any recent company news. This will help you tailor your answers and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your responses, highlighting your ability to keep things running smoothly in a fast-paced environment.
✨Demonstrate Discretion and Professionalism
As an Executive Assistant, you'll handle sensitive information. Be ready to talk about how you've maintained confidentiality in previous roles. Share anecdotes that illustrate your professional approach and ability to build trust with senior stakeholders.
✨Master Microsoft Office
Since strong Microsoft Office skills are essential for this role, brush up on your abilities before the interview. Be ready to discuss how you've used tools like Excel for reports or PowerPoint for presentations, and consider bringing examples of your work to showcase your proficiency.
