At a Glance
- Tasks: Support senior leaders by managing their schedules, communications, and key meetings.
- Company: Join a growing and ambitious business in Hedge End, Southampton.
- Benefits: Competitive salary, dynamic work environment, and opportunities for personal growth.
- Other info: Be part of a valued role that shapes the day-to-day operations of the business.
- Why this job: Make a real impact while working closely with Directors in a fast-paced setting.
- Qualifications: Experience supporting senior leaders, strong organisational skills, and excellent communication.
The predicted salary is between 40000 - 45000 £ per year.
We are working with a growing and well-established business in Hedge End, who are looking for an Executive Assistant to support their senior leadership team. This is a key role within the business, providing high level support to Directors and helping ensure the smooth day to day running of leadership activity. The position sits at the centre of the organisation, requiring someone who is organised, proactive and confident managing multiple priorities in a fast paced environment.
You will work closely with the Directors to manage their time, communication and workload, allowing them to focus on strategic priorities and operational delivery. Day to day, you will be responsible for:
- Managing multiple Director inboxes, ensuring communication is prioritised and handled efficiently
- Coordinating complex diaries, meetings and site visits
- Acting as a key point of contact for internal teams and external stakeholders
- Supporting board and leadership meetings, including preparation of agendas, packs and minutes
- Tracking actions and ensuring follow ups are completed on time
- Preparing reports, presentations and business correspondence
- Coordinating travel, accommodation and logistics for Directors
- Supporting company events, leadership sessions and internal communications
- Maintaining organised and secure filing systems
We are looking for an experienced Executive Assistant who is confident supporting senior stakeholders and comfortable working in a fast moving environment. You will bring:
- Previous experience supporting Directors or senior leadership
- Strong organisational skills with the ability to manage competing priorities
- Excellent communication skills and a professional approach
- High attention to detail and a proactive mindset
- The ability to handle confidential information with discretion
- Confidence building relationships across all levels of a business
- Strong Microsoft Office skills
Experience within construction, utilities or a similar sector would be an advantage, but is not essential.
This is an opportunity to join a growing, ambitious business where the Executive Assistant plays a visible and valued role. You will work closely with senior leaders and be trusted to make a real impact on how the business operates day to day.
Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.
Executive Assistant in Hedge End employer: Wild Recruitment
Join a dynamic and ambitious company in Hedge End, where the role of Executive Assistant is not just a job but a vital part of our leadership team. We pride ourselves on fostering a supportive work culture that values employee growth, offering opportunities to develop your skills while making a meaningful impact on the organisation's success. With competitive salaries and a collaborative environment, this is an excellent place for professionals looking to thrive in their careers.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Hedge End
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Executive Assistant role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching the company and its leadership team. Understand their values and challenges, so you can tailor your responses to show how you can support them effectively. This will make you stand out as a candidate who truly gets the business.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to manage multiple priorities and communicate clearly with various stakeholders. Consider doing mock interviews with friends or family to build your confidence.
✨Tip Number 4
Don't forget to apply through our website! We want to see your application and help you land that Executive Assistant role. Plus, it shows you're serious about joining our growing team in Hedge End!
We think you need these skills to ace Executive Assistant in Hedge End
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting senior leaders and managing multiple priorities, as this is key for us. Use specific examples that showcase your organisational skills and attention to detail.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention your proactive mindset and how you’ve successfully managed complex diaries or communications in the past. Keep it engaging and professional!
Showcase Your Communication Skills:As an Executive Assistant, communication is crucial. In your application, demonstrate your excellent communication skills by being clear and concise. Whether it’s in your CV or cover letter, make sure your writing reflects your ability to handle correspondence efficiently.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it shows you’re keen on joining our growing team!
How to prepare for a job interview at Wild Recruitment
✨Know Your Directors
Before the interview, do some homework on the Directors you'll be supporting. Understand their roles, backgrounds, and any recent company news. This will help you tailor your responses and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your ability to keep things running smoothly in a fast-paced environment.
✨Demonstrate Discretion and Professionalism
As an Executive Assistant, you'll handle sensitive information. Be ready to talk about how you've maintained confidentiality in previous roles. Share instances where your discretion made a difference, as this will reassure them of your professionalism.
✨Prepare for Practical Scenarios
Expect situational questions that test your problem-solving skills. Think about how you would manage conflicting schedules or handle a last-minute change in plans. Practising these scenarios can help you feel more confident during the interview.
