At a Glance
- Tasks: Coordinate projects and support committees to enhance clinical practice and stakeholder engagement.
- Company: Join a dynamic team focused on professional practice, training, education, and research in healthcare.
- Benefits: Gain hands-on experience, develop your skills, and work with industry leaders in a supportive environment.
- Why this job: Make a real impact in healthcare while collaborating with diverse professionals and enhancing your career.
- Qualifications: Experience in committee administration, project management, and effective communication is essential.
- Other info: This role offers opportunities for growth and collaboration within a passionate team.
Job Summary The programmes and policy team supports the client Executive and Council to deliver a varied portfolio of activity across our Professional Practice, Training and Education, Research and Policy work streams. The Programmes and Committees Officer plays a crucial role in the work of this team with a focus in the following areas. Programmes – Overseeing a range of projects of varying sizes, working closely with surgical and management leads to put plans into practice. For example, supporting the development of client guidance, developing and documenting new processes with input from multiple stakeholders, preparing communication materials and managing surveys. Committee Support – Organising and attending internal and external meetings, preparing committee minutes and following up on actions, as well as ongoing liaison with the chair and committee members regarding committee business. Main duties and responsibilities Programmes The post-holder will coordinate a range of projects and activities led by the client committees, ensuring smooth running and careful financial management throughout. Some activities are well established, while others are in development and they are potentially wide-ranging in scope. Activities include: Supporting excellence in clinical practice by running our programme of Elective Care and Hip Fracture Care reviews. These occur when a hospital invites the client to review the care provided within its facilities, to help identify areas for improvement. Working with surgeons to prepare guidance and information materials for our membership. One-off and ad hoc projects on particular areas such as developing new sections of content for the website, or setting-up and helping to analyse surveys on areas of interest to the client. Handling wide-ranging enquiries from members and stakeholders on relevant issues, Coordinating the preparation of consultation responses, letters and presentations on key issues, Organising external meetings with stakeholders (e.g. other medical or patient groups, NHS bodies, international visitors and implant suppliers), Attending meetings or conferences on behalf of the client and reporting back on issues discussed, Monitoring external relevant developments (in policy or media), communicating them internally, identifying any issues/challenges/implications for the client and liaising over whether follow-up is required (e.g. developments with the NHS 10 year plan, career structures, private practice requirements, medicolegal issues, etc.) Fostering links and information-sharing between the client and key stakeholders, which could include the following: the orthopaedic 'Specialist Societies' affiliated with the client.Providing support to the client President, Executive and Committee Chairs/Leads representing the client, for example briefings and presentations on relevant issues Committees The post holder is responsible for supporting a portfolio of committees with oversight from the Head of Education and Programmes. Activities include: Agreeing and communicating meeting dates; Preparing agendas and papers for meetings, and writing up minutes; Supporting committee-led projects; Coordinating follow-ups and keeping in regular contact with committee members in relation to any developments; Matters relating to nominations/appointments/membership; Liaising with other staff involved in such projects to ensure they are kept updated on committee decisions or developments.Throughout all tasks and activities, you will: Use the client's CRM to maintain up-to-date contact details and track queries; Liaise with the client's finance team for the purposes of preparing budgets, signing invoices and processing committee expense claims, etc; Work closely with communications colleagues in disseminating information relevant to committees, projects and activities, and promoting the work of the department.In addition to the tasks above, the post holder will also: Engage and work collaboratively with all members of the wider client team, in particular the Senior Management Team, Executive and Councilmembers Carry out other duties as appropriate to the grade and nature of the post as directed. Adhere to all of the client's policies, procedures and workingpractices. Consider data protection aspects when using any information about members and other contacts.Experience Significant committee administration experience, including organising and attending meetings, minuting and producing summaries and reports. Experience of close working with senior board or committee members and working effectively with them to develop and deliver projects. Experience of working on issues relating to professional practice, training and education, and or/research ideally within the health sector. Experience of managing projects, working with multiple stakeholders within projects, and handling differing viewpoints. Experience of working with patients and/or lay people and involving them in projects. Experience of working in a customer-focused environment. Able to appreciate the expectations and requirements of members, course attendees, etc. Experience of assimilating knowledge gained through reading, attending events/ meetings, and reporting back on issues of importance in a clear and concise manner. Experience of writing for different audiences, and planning/drafting communications to support the delivery of a project. Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job
Programmes and Committees Officer employer: Wild Berry Associates
Contact Detail:
Wild Berry Associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Programmes and Committees Officer
✨Tip Number 1
Familiarize yourself with the key stakeholders in the health sector, especially those related to surgical practices and committees. Understanding their roles and how they interact can give you an edge in discussions and networking.
✨Tip Number 2
Gain experience in project management tools and CRM systems, as these are crucial for coordinating multiple projects and maintaining stakeholder relationships. Being proficient in these tools will demonstrate your readiness for the role.
✨Tip Number 3
Attend relevant conferences or workshops in the health sector to build your network and stay updated on current trends. This not only enhances your knowledge but also shows your commitment to professional development.
✨Tip Number 4
Prepare to discuss specific examples of how you've successfully managed committee work or projects in the past. Highlighting your ability to handle diverse viewpoints and collaborate effectively will resonate well with the hiring team.
We think you need these skills to ace Programmes and Committees Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in committee administration, project management, and working with multiple stakeholders. Use specific examples that demonstrate your ability to support committees and manage projects effectively.
Craft a Compelling Cover Letter: In your cover letter, emphasize your experience in organizing meetings, preparing minutes, and liaising with senior board members. Show how your skills align with the responsibilities of the Programmes and Committees Officer role.
Showcase Relevant Experience: When detailing your work history, focus on experiences related to professional practice, training, education, or research within the health sector. Highlight any specific projects where you successfully engaged with patients or lay people.
Demonstrate Communication Skills: Since the role involves writing for different audiences, provide examples of your written communication skills. Mention any experience in drafting reports, consultation responses, or communication materials that support project delivery.
How to prepare for a job interview at Wild Berry Associates
✨Showcase Your Project Management Skills
Be prepared to discuss your experience in managing projects, especially those involving multiple stakeholders. Highlight specific examples where you successfully coordinated activities and ensured smooth execution.
✨Demonstrate Committee Experience
Since the role involves significant committee administration, share your past experiences in organizing meetings, taking minutes, and following up on actions. Be ready to explain how you effectively liaised with committee members.
✨Communicate Clearly and Concisely
The ability to write for different audiences is crucial. Prepare to showcase your writing skills by discussing how you've drafted communications or reports in the past, ensuring clarity and relevance to the audience.
✨Understand the Client's Needs
Research the client’s work streams and current projects. During the interview, demonstrate your understanding of their goals and how your background aligns with their needs, particularly in clinical practice and stakeholder engagement.