At a Glance
- Tasks: Keep our vibrant office running smoothly and support staff and visitors.
- Company: Dynamic city-centre company with a focus on teamwork and hospitality.
- Benefits: Paid overtime, uniform provided, and a supportive work environment.
- Other info: Flexible shifts with opportunities for training and growth.
- Why this job: Be at the heart of operations and make a real difference every day.
- Qualifications: Experience in facilities or hospitality and strong communication skills.
The predicted salary is between 25000 - 30000 € per year.
Join a fast-paced team in the heart of the city. Our client is looking for a proactive, people-focused Facilities Assistant to help keep their vibrant, city-centre office running smoothly. If you thrive in a hands-on role, enjoy variety in your day, and love being at the centre of workplace operations, this is a fantastic opportunity to shine.
You’ll be working closely with both the facilities and hospitality teams, making sure staff, visitors and guests enjoy a seamless, professional experience from the moment they walk through the door.
What You’ll Be Doing:
- Getting the office ready for the day by preparing coffee machines
- Keeping stationery supplies stocked and organised
- Setting up meeting rooms and layouts for internal and external events
- Booking couriers and supporting printing/binding tasks
- Liaising with contractors and building management
- Raising permits for works via the building management portal
- Managing staff and visitor access passes
- Handling daily mail distribution
- Delivering health & safety tours for new starters
- Supporting the hospitality and reception teams when needed
- Any other reasonable tasks that keep the workplace running smoothly
What You’ll Bring:
- A team-first attitude and great interpersonal skills
- Strong organisational ability and attention to detail
- Confident communication skills
- Competence in Microsoft Word and Excel
- Reliability, professionalism and a proactive approach
- Flexibility to support occasional out-of-hours work (paid overtime)
Your Experience:
- Knowledge of facilities management essential
- Previous experience in facilities or hospitality essential, ideally in a corporate environment
- Fire warden, first aid or manual handling training is a bonus — but training can be provided
Working Pattern:
- Monday to Friday, fully office-based
- Early and late shift rotation: 07:30 – 15:00 (early), 11:00 – 18:30 (late)
- Flexibility required to support business needs
- Uniform provided
Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.
Facilities Assistant in City of Westminster employer: Wild Berry Associates
Join a dynamic and supportive team in the heart of the city, where your role as a Facilities Assistant will be integral to creating a welcoming environment for all. With a strong emphasis on employee growth and development, you will have access to training opportunities and a vibrant work culture that values collaboration and proactive engagement. Enjoy the unique advantage of working in a bustling city-centre office, where every day brings new challenges and the chance to make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Assistant in City of Westminster
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the company’s values and work environment. This will help you tailor your responses and show that you’re genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills and experiences align with the role of Facilities Assistant, especially your organisational abilities and people skills.
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look professional and polished for your interview. It shows that you take the opportunity seriously and are ready to represent the company well.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your appreciation for the opportunity and reiterating your interest in the position. Plus, it keeps you fresh in their minds!
We think you need these skills to ace Facilities Assistant in City of Westminster
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to express your enthusiasm for the role and how you can contribute to our vibrant team.
Tailor Your Application:Make sure to tailor your application to the Facilities Assistant role. Highlight your relevant experience in facilities or hospitality, and mention specific skills that match what we’re looking for, like your organisational abilities and communication skills.
Be Clear and Concise:Keep your application clear and to the point. We appreciate well-structured applications that are easy to read. Use bullet points if necessary to make your key achievements stand out!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Wild Berry Associates
✨Know the Role Inside Out
Make sure you understand the key responsibilities of a Facilities Assistant. Familiarise yourself with tasks like setting up meeting rooms and managing supplies. This will help you demonstrate your knowledge and enthusiasm during the interview.
✨Show Off Your People Skills
Since this role is all about interacting with staff and visitors, be ready to share examples of how you've successfully worked in a team or handled customer service situations. Highlight your interpersonal skills to show you're a great fit for the vibrant office environment.
✨Be Ready for Practical Questions
Expect questions that assess your problem-solving abilities and organisational skills. Think of scenarios where you had to manage multiple tasks or resolve issues quickly. This will showcase your proactive approach and reliability.
✨Dress the Part and Be Professional
First impressions matter! Dress smartly and arrive on time to convey professionalism. A confident and friendly attitude will go a long way in making a positive impact on your interviewers.
