At a Glance
- Tasks: Support planning and delivery of luxury events, from weddings to brand activations.
- Company: Join Wild at Heart, a leading floral design and event studio known for opulent experiences.
- Benefits: Gain hands-on experience in a creative environment with opportunities for career growth.
- Other info: Flexible hours with occasional evenings and weekends; perfect for those eager to learn.
- Why this job: Be part of a dynamic team creating extraordinary events that leave lasting impressions.
- Qualifications: Organisational skills, attention to detail, and a passion for luxury events are essential.
The predicted salary is between 30000 - 40000 £ per year.
Location: Battersea Studios, London
Contract Type: Permanent, Full-Time
Hours: Monday – Friday, 9:00am – 6:00pm (with flexibility for occasional evenings and weekends)
Reporting To: Head of Events
About Wild at Heart
Founded in 1993 by Nikki Tibbles, Wild at Heart is one of the world’s leading floral design and event studios, renowned for creating opulent, immersive environments for luxury weddings, fashion, hospitality and global brand collaborations. Our work spans the UK and internationally, from private villas in Tuscany and Lake Como to destination celebrations in Ibiza and Ireland, and large‑scale floral installations across cities including New York and beyond. We are passionate about creating extraordinary experiences through flowers, design and exceptional service, delivering events that are both visually spectacular and seamlessly executed.
The Opportunity
We are seeking a highly organised, proactive and enthusiastic Events Assistant to support the planning, coordination and delivery of our diverse portfolio of luxury events. This is an exciting opportunity for someone looking to develop a career within the luxury event floristry. Working closely with the Events Team, you will gain hands‑on experience across all stages of the event lifecycle, supporting everything from client enquiries and supplier coordination to logistics, travel planning and on‑site event delivery. The ideal candidate will thrive in a fast‑paced environment, possess exceptional attention to detail, and enjoy balancing administrative excellence with practical event support.
Key Responsibilities
- Event Planning & Administration
- Support the planning and delivery of luxury events, weddings, brand activations and installations.
- Manage incoming event enquiries and assist with client communications.
- Schedule meetings, consultations and site visits.
- Maintain accurate event records, project files and CRM systems.
- Prepare event documentation including schedules, timelines, contact sheets and logistics plans.
- Assist with proposal preparation, quotations, invoicing and budget tracking.
- Support the wider Events Team with day‑to‑day administration and project coordination.
- Supplier & Floral Coordination
- Liaise with florists, suppliers, venues and external partners to support event delivery.
- Obtain supplier quotations and coordinate bookings.
- Track deliveries and ensure materials arrive on schedule.
- Assist with stock management and event inventory requirements.
- Support the processing and reconciliation of supplier invoices.
- Logistics & Operations
- Coordinate transport, delivery schedules and installation logistics.
- Assist with planning the movement of flowers, props, equipment and event materials.
- Organise vehicle loading schedules and delivery documentation.
- Coordinate venue access, parking arrangements and operational requirements.
- Assist in ensuring all event timelines are effectively managed and communicated.
- Travel & Accommodation
- Arrange travel, accommodation and itineraries for event teams.
- Book hotels, flights and ground transportation where required.
- Manage travel schedules and supporting documentation.
- Coordinate team logistics for UK and international events.
- Venue & Site Coordination
- Attend site visits alongside senior members of the Events Team.
- Take measurements, photographs and detailed venue notes.
- Record access requirements and logistical considerations.
- Liaise with venue teams to support installation and event planning.
- Event Delivery
- Assist with on‑site event installations and breakdowns.
- Coordinate suppliers, deliveries and event schedules on event days.
- Support the Events Team in resolving last‑minute operational challenges.
- Ensure event timelines are adhered to and communicated effectively.
- Provide practical support wherever required to ensure successful event execution.
- Compliance & Health & Safety
- Support health and safety procedures, risk assessments and event compliance documentation.
- Assist in maintaining operational best practices across all events.
Candidate Profile
- Passionate about events, luxury experiences and creative environments.
- Highly organised with exceptional attention to detail.
- Able to manage multiple projects and deadlines simultaneously.
- A confident communicator with excellent written and verbal communication skills.
- Professional, personable and comfortable liaising with clients, suppliers and venues.
- Proactive, resourceful and solutions‑focused.
- Calm under pressure and adaptable to changing priorities.
- A collaborative team player with a positive, can‑do attitude.
- Comfortable working both independently and as part of a busy team.
- Competent in Microsoft Office, including Outlook, Excel, Word and PowerPoint.
Desirable Experience
- Previous experience within luxury events, weddings, floristry, hospitality or a creative agency environment.
- Experience supporting live events from planning through to delivery.
- Knowledge of project management systems and CRM platforms.
- Understanding of budgeting, invoicing and financial administration.
- Familiarity with floral products, seasonality and event floristry (beneficial but not essential).
- Experience coordinating supplier relationships and event logistics.
- Full UK driving licence (beneficial but not essential).
What We're Looking For
We are looking for someone who combines excellent organisational skills with a genuine enthusiasm for luxury events and exceptional client service. The successful candidate will take pride in delivering work to a consistently high standard, have a meticulous eye for detail, and be willing to take a hands‑on approach to support the team in bringing ambitious and beautiful events to life. Luxury hospitality, events or client‑service experience is highly desirable, although we welcome applications from ambitious candidates eager to build their career within the luxury events and floristry industry.
Events Assistant employer: Wild at Heart
Wild at Heart is an exceptional employer located in the vibrant Battersea Studios, London, offering a dynamic work culture that thrives on creativity and collaboration. As an Events Assistant, you will be immersed in the luxury events industry, gaining invaluable hands-on experience while working alongside a passionate team dedicated to delivering extraordinary experiences. With opportunities for professional growth and a commitment to excellence, Wild at Heart fosters an environment where your contributions are valued and celebrated.
StudySmarter Expert Advice🤫
We think this is how you could land Events Assistant
✨Get a Taste of the Scene
Try visiting local eateries and asking if they have any full-time positions available. Many hospitality jobs aren’t advertised online, so popping in for a chat can give you an edge and show your enthusiasm!
✨Network at Food Festivals
Food festivals and culinary events are buzzing with industry connections. Attend these to meet restaurateurs and other food service pros; you never know who might be looking for their next star employee!
✨Show Off Your Skills
Create a short video showcasing your cooking or customer service flair. Post it on social media or even send it directly to places you want to work at, like Wild at Heart. It’s a fun way to stand out and demonstrate what you bring to the table!
✨Reach Out Directly to Wild at Heart
Don't be shy about reaching out to Wild at Heart directly through their website. Express your interest in available roles and attach your CV, showing your genuine eagerness to be part of their team. Personal touches can go a long way!
We think you need these skills to ace Events Assistant
Some tips for your application 🫡
Show Off Your Service Experience:In the hospitality-food-service world, your experience is key! Make sure to highlight any previous roles you've had in restaurants, cafes, or catering. We want to see your customer service skills shine, so include specific examples where you went above and beyond for clients.
Certificates Matter:If you’ve got any relevant certifications, like food safety or bartender training, flaunt them! They can really set you apart from the crowd and show us your dedication to the industry. Just make sure to mention them clearly in your CV or cover letter!
Craft a Genuine Cover Letter:Take the time to write a personal cover letter that reflects your passion for hospitality. Share why you’re excited about Wild at Heart and how your skills can contribute to our team's success. We're after that genuine connection!
Highlight Your Team Spirit:In full-time roles, teamwork is everything! Emphasise your ability to work collaboratively in busy environments. Mention any experiences where you’ve effectively collaborated with colleagues or managed conflicts — it's just as important as your technical skills!
How to prepare for a job interview at Wild at Heart
✨Show Your People Skills
In hospitality, customer service is everything! Be ready to showcase examples of how you've engaged with customers positively. Maybe you turned a tough situation around or went that extra mile for a guest—let’s hear those stories!
✨Know Your Menu Inside Out
Expect some technical questions about food and drink, especially if you're applying for a kitchen or service role. Brush up on the menu items, including ingredients and any potential allergens. If you’ve got any favourite dishes or cocktails, have a little something prepared to discuss, too!
✨Demonstrate Your Team Spirit
Hospitality thrives on teamwork, so think of examples where you've worked well with others in a fast-paced environment. Be prepared to discuss what makes a great team member and how you contribute to a positive working vibe. They’re looking for that 'good fit!'
✨Get Ready for a Practical Test
In full-time food service roles, don’t be surprised if they want to see your skills in action. Whether it's serving a table or prepping a dish, be mentally prepared for a practical test during the interview. Practice makes perfect—a little dry run with friends could give you the edge!
