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For Companies At a Glance
- Tasks: Support finance and HR operations, ensuring smooth day-to-day activities.
- Company: Join Wigmore Hall, the UK's leading chamber music venue with a vibrant culture.
- Benefits: Enjoy 22 days annual leave, pension scheme, private health insurance, and more.
- Other info: Flexible hybrid working options available in a supportive environment.
- Why this job: Be part of a dynamic team in a prestigious venue, making a real impact.
- Qualifications: Experience in finance administration and strong organisational skills required.
The predicted salary is between 25800 - 36800 £ per year.
Job Description
JOB DESCRIPTION
Role: Finance and Personnel Administrator
Salary: £30,800
Contract Type: Permanent, full-time
Responsible to: Finance Manager, Head of Personnel
Benefits: 22 days’ annual leave plus bank holidays; Enrolment onto Company Pension Scheme (after 3 months); Access to private health insurance (after 6 months); Access to the Employee Assistance Programme
Application closing date: 9am on Thursday 30 October 2025.
Apply via the Wigmore Hall websiste: Finance and Personnel Administrator
BACKGROUND
As the UK’s leading chamber music and recital venue, Wigmore Hall presents over 500 concerts each season featuring the world’s leading performers. Wigmore Hall also promotes around 500 Learning events per year, giving schools, families, community groups, hospitals and other organisations the opportunity to take part in workshops, concerts and creative projects both at the Hall itself, across London and further afield.
The Hall also enjoys a close relationship with BBC Radio 3, and many of its concerts are broadcast live to listeners all around the world.
JOB PURPOSE
To provide administrative support across both the Finance and Personnel departments, ensuring the smooth running of day-to-day operations. The role involves a mix of HR and finance-related tasks and requires a high level of organisation, discretion, and attention to detail. The postholder will liaise with internal departments and external suppliers, and will play a key role in maintaining accurate records and supporting core business functions.
MAIN DUTIES AND RESPONSIBILITIES
Finance Administration
Sales and Income Reconciliation:
- Daily reconciliation of credit card transactions
- Daily updates to the point-of-sale system (currently Airpos) for refreshment sales
- Run daily concert account reports
- Process cheques and CAF vouchers
Invoicing and Payments:
- Process supplier invoices and monitor supplier portals
- Raise and record sales invoices
- Handle invoice queries (internal and external)
- Liaise with the Office of the Director regarding artist contracts and invoices
- Mark artist invoices as received in Xero and update the withholding tax spreadsheet
Financial Records and Reporting:
- Maintain concert folders
- Update withholding tax spreadsheet with concert and contract arrivals
- Maintain staff expense allowance spreadsheet
- Maintain credit card records and reconcile receipts
- Prepare expense spreadsheets and attach receipts
- Perform monthly credit control
- Assist with the annual audit, including gathering documentation and responding to auditor queries
HR Administration
Payroll and Employee Records:
- Add new starters to Xero
- Remove leavers from the system and issue P45s
- Update tax codes and staff information in the HR system
- Distribute payslips to staff
- Assist with preparing the monthly pension report
- Manage holiday pay for casual workers
- Assist with the monthly payroll, including liaising with House Managers to ensure accurate submission of casual staff hours and payments
Recruitment and Onboarding:
- Redact job applications
- Correspond with applicants
- Assist the Head of Personnel with interview arrangements
- Prepare interview packs
- Draft and send quarterly contracts for ushers
- Maintain accurate onboarding and offboarding documentation
General HR Support:
- Maintain confidential HR records with discretion and accuracy
- Liaise with the Head of Personnel on policy updates and compliance
- Provide administrative support for HR projects and initiatives as required
PERSON SPECIFICATION:
- Demonstrable experience or background in finance administration, including familiarity with financial systems, reconciliation and payroll processes.
- Excellent verbal and written communication skills, with strong organisational abilities and attention to detail.
- Highly motivated, proactive, and flexible in approach, with the ability to manage multiple tasks efficiently.
- Ability to work with tact and discretion when handling confidential matters.
- High level of competence in IT systems including Microsoft Office and financial software.
FURTHER DETAILS
- Wigmore Hall’s usual working hours are Monday – Friday, 10am – 6pm.
- Balance of hybrid working will be agreed with the successful candidate.
Finance and Personnel Administrator employer: WIGMORE HALL
Contact Detail:
WIGMORE HALL Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance and Personnel Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the finance and HR sectors, especially those connected to Wigmore Hall. A friendly chat can open doors that applications alone can't.
✨Tip Number 2
Prepare for the interview by researching Wigmore Hall's events and values. Show us you’re genuinely interested in our mission and how you can contribute to our team!
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want to see your personality shine through, so don’t be afraid to let us know what makes you tick!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows us you’re serious about joining the Wigmore Hall family.
We think you need these skills to ace Finance and Personnel Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Finance and Personnel Administrator role. Highlight your relevant experience in finance administration and HR tasks, and don’t forget to showcase your organisational skills!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role at Wigmore Hall. Mention specific experiences that relate to the job description and show your enthusiasm for the position.
Be Clear and Concise: When filling out your application, keep your language clear and concise. Avoid jargon and make sure your points are easy to understand. We want to see your skills and experience without any fluff!
Apply Through Our Website: Don’t forget to apply through the Wigmore Hall website! It’s the best way to ensure your application gets to us directly. Plus, it shows you’re following instructions, which is super important for this role!
How to prepare for a job interview at WIGMORE HALL
✨Know Your Numbers
Brush up on your finance knowledge, especially around reconciliation and payroll processes. Be ready to discuss your experience with financial systems and how you've handled similar tasks in the past.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think of times when you managed multiple tasks efficiently or maintained accurate records under pressure. This will demonstrate your fit for the role.
✨Communicate Clearly
Practice articulating your thoughts clearly and concisely. Since the role involves liaising with various departments, strong verbal and written communication skills are essential. Consider preparing a few key points about your previous experiences to share.
✨Be Discreet and Professional
Since you'll be handling confidential information, it's crucial to convey your understanding of discretion. Prepare to discuss how you've managed sensitive matters in the past and why confidentiality is important in finance and HR.