At a Glance
- Tasks: Support finance and HR operations, ensuring smooth day-to-day activities.
- Company: Join Wigmore Hall, the UK's leading chamber music venue with a vibrant culture.
- Benefits: Enjoy 22 days of annual leave, pension scheme, and private health insurance.
- Other info: Flexible hybrid working options available in a supportive environment.
- Why this job: Be part of a dynamic team in a prestigious venue, making a real impact.
- Qualifications: Experience in finance administration and strong organisational skills required.
The predicted salary is between 30800 - 38500 £ per year.
JOB DESCRIPTION
Role: Finance and Personnel Administrator
Salary: £30,800
Contract Type: Permanent, full-time
Responsible to: Finance Manager, Head of Personnel
Benefits: 22 days’ annual leave plus bank holidays; Enrolment onto Company Pension Scheme (after 3 months); Access to private health insurance (after 6 months); Access to the Employee Assistance Programme
Application closing date: 9am on Thursday 30 October 2025.
Apply via Wigmore Hall website: Finance and Personnel Administrator
BACKGROUND
As the UK’s leading chamber music and recital venue, Wigmore Hall presents over 500 concerts each season featuring the world’s leading performers. Wigmore Hall also promotes around 500 Learning events per year, giving schools, families, community groups, hospitals and other organisations the opportunity to take part in workshops, concerts and creative projects both at the Hall itself, across London and further afield.
The Hall also enjoys a close relationship with BBC Radio 3, and many of its concerts are broadcast live to listeners all around the world.
JOB PURPOSE
To provide administrative support across both the Finance and Personnel departments, ensuring the smooth running of day-to-day operations. The role involves a mix of HR and finance-related tasks and requires a high level of organisation, discretion, and attention to detail. The postholder will liaise with internal departments and external suppliers, and will play a key role in maintaining accurate records and supporting core business functions.
MAIN DUTIES AND RESPONSIBILITIES
Finance Administration
Sales and Income Reconciliation:
- Daily reconciliation of credit card transactions
- Daily updates to the point-of-sale system (currently Airpos) for refreshment sales
- Run daily concert account reports
- Process cheques and CAF vouchers
Invoicing and Payments:
- Process supplier invoices and monitor supplier portals
- Raise and record sales invoices
- Handle invoice queries (internal and external)
- Liaise with the Office of the Director regarding artist contracts and invoices
- Mark artist invoices as received in Xero and update the withholding tax spreadsheet
Financial Records and Reporting:
- Maintain concert folders
- Update withholding tax spreadsheet with concert and contract arrivals
- Maintain staff expense allowance spreadsheet
- Maintain credit card records and reconcile receipts
- Prepare expense spreadsheets and attach receipts
- Perform monthly credit control
- Assist with the annual audit, including gathering documentation and responding to auditor queries
HR Administration
Payroll and Employee Records:
- Add new starters to Xero
- Remove leavers from the system and issue P45s
- Update tax codes and staff information in the HR system
- Distribute payslips to staff
- Assist with preparing the monthly pension report
- Manage holiday pay for casual workers
- Assist with the monthly payroll, including liaising with House Managers to ensure accurate submission of casual staff hours and payments
Recruitment and Onboarding:
- Redact job applications
- Correspond with applicants
- Assist the Head of Personnel with interview arrangements
- Prepare interview packs
- Draft and send quarterly contracts for ushers
- Maintain accurate onboarding and offboarding documentation
General HR Support:
- Maintain confidential HR records with discretion and accuracy
- Liaise with the Head of Personnel on policy updates and compliance
- Provide administrative support for HR projects and initiatives as required
PERSON SPECIFICATION:
- Demonstrable experience or background in finance administration, including familiarity with financial systems, reconciliation and payroll processes.
- Excellent verbal and written communication skills, with strong organisational abilities and attention to detail.
- Highly motivated, proactive, and flexible in approach, with the ability to manage multiple tasks efficiently.
- Ability to work with tact and discretion when handling confidential matters.
- High level of competence in IT systems including Microsoft Office and financial software.
FURTHER DETAILS
- Wigmore Hall’s usual working hours are Monday – Friday, 10am – 6pm.
- Balance of hybrid working will be agreed with the successful candidate.
Finance and Personnel Administrator in City of London employer: WIGMORE HALL
Wigmore Hall is an exceptional employer, offering a vibrant work culture that celebrates the arts and fosters employee growth. With competitive benefits including generous annual leave, private health insurance, and a supportive environment for professional development, employees are encouraged to thrive in their roles while contributing to the UK's leading chamber music venue. Located in the heart of London, Wigmore Hall provides a unique opportunity to be part of a prestigious institution that not only showcases world-class performances but also engages with the community through educational initiatives.
StudySmarter Expert Advice🤫
We think this is how you could land Finance and Personnel Administrator in City of London
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
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We think you need these skills to ace Finance and Personnel Administrator in City of London
Some tips for your application 🫡
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How to prepare for a job interview at WIGMORE HALL
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with WIGMORE HALL.
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Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact WIGMORE HALL and how you would contribute to adapting HR strategies.
