At a Glance
- Tasks: Manage project documentation and support multiple live projects in a fast-paced environment.
- Company: Join a growing major projects team in a friendly, collaborative construction company.
- Benefits: Permanent position with opportunities for career development and occasional site visits.
- Other info: Perfect for those looking to progress in a dynamic and supportive team.
- Why this job: Be part of exciting mechanical building services projects and enhance your organisational skills.
- Qualifications: Experience in document control or project coordination, ideally in construction or engineering.
The predicted salary is between 40000 - 50000 £ per year.
Are you an experienced Document Controller, Project Coordinator or Project Administrator looking to join a growing major projects team? We're recruiting for a Document Controller / Project Coordinator to support the delivery of large-scale mechanical building services projects across London and the Home Counties. Based from our Head Office, this Document Controller role offers the opportunity to work alongside experienced Project Managers and Operations teams, with occasional visits to major project sites as projects progress. This is an excellent opportunity for a highly organised Project Coordinator or Document Controller looking to develop their career within a busy construction and engineering environment.
The Role
As the Document Controller / Project Coordinator, you'll work alongside our Operations Coordinators, ensuring projects remain organised, compliant and running efficiently from pre-construction through to project completion. The successful Document Controller will be responsible for maintaining accurate project records, coordinating documentation and supporting multiple live projects simultaneously.
Responsibilities
- Managing all project documentation using electronic document management systems
- Acting as the lead Document Controller for allocated projects
- Issuing, uploading and distributing drawings, technical submissions and project documentation
- Maintaining document registers and ensuring accurate revision control
- Supporting Project Managers with project administration and coordination
- Coordinating information between clients, consultants, subcontractors and site teams
- Monitoring outstanding approvals and chasing technical documentation
- Preparing meeting packs, reports and project documentation
- Assisting with handover documentation and O&M Manuals
- Supporting project mobilisation and maintaining project records throughout the project lifecycle
- Providing day-to-day Project Coordinator support across multiple live projects
- Working closely with the Operations team to ensure projects remain organised and compliant
Requirements
We're interested in speaking with experienced Document Controllers, Project Coordinators and Project Administrators who thrive in a fast-paced construction environment. Ideally you'll have:
- Previous experience as a Document Controller, Project Coordinator, Project Administrator or Technical Administrator
- Experience within construction, M&E, mechanical building services, engineering or facilities management
- Experience using document management systems such as Aconex, Viewpoint, Asite, Autodesk Construction Cloud or similar
- Excellent Microsoft Office skills, particularly Excel, Outlook and Word
- Outstanding organisational skills and exceptional attention to detail
- The ability to prioritise multiple projects and deadlines
- Excellent communication skills with both internal and external stakeholders
- A proactive and professional approach
What's On Offer
Permanent Document Controller / Project Coordinator position Head Office based with occasional site visits Opportunity to support major mechanical building services projects Friendly and collaborative team environment Whether you're an experienced Document Controller looking for your next challenge, a Project Coordinator wanting greater exposure to major projects, or a Project Administrator looking to progress into a dedicated Document Controller / Project Coordinator role, we'd love to hear from you.
Document Controller employer: Wiggli
Join a dynamic and expanding Mechanical Building Services contractor as an Assistant Contract Performance Manager, where you'll play a pivotal role in enhancing operational performance across various contracts. With a hybrid working model, competitive salary, and a supportive work culture that prioritises employee growth and continuous improvement, this position offers a unique opportunity to collaborate with experienced leaders and make a significant impact on the business. Enjoy 25 days of holiday, a pension scheme, and the chance to influence key projects while developing your career in a thriving environment.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Wiggli, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document Controller at Wiggli.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Wiggli
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
