Our client is seeking an experienced Executive Assistant to provide proactive, high-level support to the CEO and CFO.
This is a key role requiring exceptional organisation, sound judgement and discretion. The successful candidate will manage complex diaries, competing priorities and executive logistics, helping ensure the smooth day-to-day running of executive activities.
The role
As a trusted partner to the CEO and CFO, you will:
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Proactively manage diaries, meetings and priorities to maximise efficiency and effective use of time.
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Coordinate domestic and international travel, including itineraries, bookings and supporting logistics.
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Prepare and distribute accurate, professional documents, reports, meeting packs, presentations and briefing materials.
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Act as a key point of contact for internal and external stakeholders, building effective working relationships on behalf of the executives.
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Anticipate executive needs, exercise sound judgement and resolve issues proactively.
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Handle confidential and sensitive information with professionalism and discretion.
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Provide administrative and coordination support for meetings, projects and wider business priorities.
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Undertake other duties appropriate to the role as required.
Essential skills and experience
This opportunity would suit a highly organised, professional and proactive individual who thrives in a fast-paced environment and delivers high-quality support at senior executive level.
Candidates should demonstrate:
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Significant experience supporting senior leaders or C-suite executives in an Executive Assistant or similar role.
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Strong experience managing complex diaries, travel arrangements, meetings and changing priorities.
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The ability to handle confidential and sensitive information with discretion.
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Excellent written and verbal communication skills, with the confidence to engage effectively with senior stakeholders.
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Strong organisational and time management skills, including the ability to manage multiple deadlines and competing demands.
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Excellent attention to detail and the ability to produce accurate, polished documents and presentations.
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Proficiency in Microsoft Office, including Outlook, Word, PowerPoint and Excel.
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A proactive, solutions-focused approach, with the ability to anticipate needs and take initiative.
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Strong interpersonal skills and a collaborative approach.
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Executive Assistant in Carryduff employer: Whytematter
Join an award-winning creative agency in Belfast, where your innovative ideas will shape the future of integrated campaigns across a diverse client portfolio. With a collaborative work culture that values creativity and mentorship, you'll have access to continuous professional development and the opportunity to lead exciting projects while making a real impact. This is more than just a job; it's a chance to grow within a dynamic team that celebrates bold thinking and exceptional design.
