Cancer Services MDT Coordinator

Employer Whittington Health NHS Trust Employer type NHS Site Whittington Hospital Town London Salary £34,186 - £37,389 Per Annum including HCAS Salary period Yearly Closing 05/11/2026 23:59

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By applying for this role, you accept in the event you are successful that your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which is aimed at saving you time and improving efficiencies within the NHS when your employment transfers.

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An opportunity has arisen for a MDT Co-ordinator/MDT Tracker to work within the Multi-Disciplinary Team working together to provide high quality care for patients with cancer to implement and track patients through their cancer pathway.

The Cancer Services Directorate provides comprehensive pathway coordination and tracking function for patients with known and suspected cancer. We are responsible for submissions to Cancer Waiting times, The Cancer Registry, Peer Review and National cancer audits and Datasets. Confidence in operating IT systems is essential

The successful candidate will also be required to provide cover support to the Cancer MDT Coordinators during busy periods within the service, including remaining MDT lists and attending pre-MDT and post-MDT meetings.

Working hour requirements for this will need flexibility but normal working hours are 09.00 to 17.00 Mon-Friday.

Main duties of the job

The successful candidate will manage and track referrals for patients with suspected and confirmed cancer to ensure that local and national cancer pathways and targets are met. Working as part of a team of MDT Coordinators, who are committed to providing a first class service for patients in a fast-paced environment. They will also be a core and valued administrative member of the multi‑disciplinary team and therefore be able to communicate effectively and professionally with colleagues from a range of staff groups and hospitals.

As the role is multi-functional and works within tight deadlines, the ideal candidate will be able to work on their own initiative and be both systematic and organised. The role involves using a number of electronic systems and minute‑taking so a high standard of IT skills and excellent typing ability is essential.

Working for our organisation

Whittington Health serves a richly diverse population and works hard to ensure that all our services are fair and equally accessible to everyone. Nowhere is this more obvious than in the way we look after our staff. We aim to employ a workforce which is as representative as possible of this population, so we are open to the value of differences in age, disability, gender, marital status, pregnancy and maternity, race, sexual orientation, and religion or belief. The Trustbelieves that as a public sector organisation we have an obligation to have recruitment, training, promotion and other formal employment policies and procedures that are sensitive to these differences. We think that by doing so, we are better able to treat our patients as well as being a better place to work.

Detailed job description and main responsibilities

MDT coordination and tracking of the cancer patient tracking list (PTL).

To organise and attend the multidisciplinary team (MDT) meetings.

To prepare appropriate lists of patients to be discussed at each MDT (and distribute throughout the team) from information received from a variety of sources including clinicians, medical notes, electronic patient records and previous MDT lists.

To prepare the MDT decision sheets prior to the MDT meeting with patient demographics, results of investigations and other relevant clinical information.

To ensure that the MDT are fully aware of the progress of each patient in relation to the 31 and 62 day target dates for treatment both via MDT Meetings and individually via Operational Management and Clinical Nurse Specialists to ensure proactive patient journey management.

To liaise with the appropriate Patient Pathway Co‑ordinators and other support departments (e.g. other MDT co‑ordinators, imaging, histopathology, chemotherapy, palliative care, other Trusts, etc.) for the preparation of the weekly MDT meetings; to ensure that all required information and clinical data (including notes, x‑rays, test results etc) are available for discussion in a timely manner.

To ensure that any decisions taken during the MDT meetings on clinical action requiring administrative organisation, such as scans, appointments and surgery dates are booked and confirmed in a timely manner; to follow‑up with appropriate departments and clinical nurse specialists to ensure such appointments are made appropriately.

To assist with follow‑up actions as required by the MDT (e.g. to contact patient to arrange the next part of their pathway if required).

To ensure that the decisions taken at the meeting are fully documented in the patients notes as a means of tracking and monitoring.

To file the patient’s MDT decision summary and other documents into case notes promptly; to keep a copy of the decision summary for future use and for audit purposes.

To ensure all information relating to the MDT decision is recorded in the Somerset Cancer Register system (either during the MDT meeting or retrospectively); to liaise with clinicians to ensure such information is accurate and timely.

To ensure all appropriate audio/visual equipment is available in MDT or SMDT meetings for recording of the MDT decision on the Somerset Cancer Register system.

To organise the Specialist Multi‑Disciplinary Team (SMDT) meetings in the same manner as described above for MDT meetings; to inform clinicians at other Trusts across London Cancer of any changes to the meeting time or venue; to inform Whittington clinicians and other Trusts of any changes to the SMDT format as appropriate.

Person specification

Skills and Abilities

• Excellent interpersonal skills including verbal and written communicationExperience of data entry, data collection and analysis
• Ability to organise and prioritise workload and work accurately under pressure to meet targets
• Ability to analyse sensitive information devising and implementing workable solutionsAbility to work to a high degree of accuracy and excellent attention to detail
• Setting up and maintaining complex pathways involving a variety of stakeholders
• Ability to extract detailed information from a variety of sources and reproduce in appropriate format for use by a variety of stakeholders

Education / Qualifications

• Educated to GCSE Level (or Equivalent) with A Level (or Equivalent) in English and Maths
• Working knowledge of Word Processing, spreadsheets and databases

Knowledge & Experience

• Minimum of one year’s experience in an NHS setting involving patient contact and/or scheduling of patient appointments
• Understanding of general medical terminology
• Previous involvement or understanding of MDTs

PERSONAL QUALITIES

• Ability to prioritise and manage own workload whilst undertaking a variety of tasks
• Enthusiastic and positive with a “can do” approach
• Ability to liaise and communicate with all grades of staff and staff groups.Able to work autonomously and as part of a team
• Committed to self development
• Ability to work to deadlines
• Able to use tact and diplomacy at all times

SAFEGUARDING CHILDREN AND ADULTS

To comply with the Trust’s Safeguarding Children and Adults policies, procedures and protocols. All individual members of staff (paid or unpaid) have a duty to safeguard and promote the welfare of children, young people and vulnerable adults This will require you to:

• Ensure you are familiar with and comply with the London Child Protection Procedures and protocols for promoting and safeguarding the welfare of children and young people.
• Ensure you are familiar and comply with theLondon Multi Agency Safeguarding Vulnerable Adults Pan London Procedures.
• Ensure you are familiar and comply with local protocols and systems for information sharing.
• Know the appropriate contact numbers and required reporting lines.
• Participate in required training and supervision.
• Comply with required professional boundaries and codes of conduct

Whittington Health is committed to safeguarding all children and vulnerable adults and expects all staff and volunteers to share this commitment.

Other important information –

• You must already have the right to work in the United Kingdom or fully meet the eligibility criteria for sponsorship under the Skilled Worker visa route. We welcome applications from candidates who require visa sponsorship; however, we can only consider these where all UKVI requirements are met. Before applying, please ensure that both you and the role satisfy the relevant UK Visas and Immigration (UKVI) points‑based system criteria, as applications that do not meet these requirements cannot be progressed. For more information about the criteria, please click here
• Applications are welcome from people wishing to job share or work flexible patterns. We are committed to equal opportunities.
• In submitting an application form, you authorise WhittingtonHealth NHS Trust to confirm any previous NHS service details via the Inter Authority Transfer (IAT) process should you be appointed to the post.

If you are offered a role with one of the NLPSS partner trusts, as part of pre‑employment checks youridentity and right to work documentation will be verifiedremotely (in most circumstances), using a certified identity verification service provider TrustID. You will be asked to capture an image of the relevant documents as well as a “selfie” using your smartphone/tablet (if available) for facial matching. TrustID will also perform a digital address check using Trunarrative and Equifax, which is a soft check and does not leave a footprint on your credit rating. For more information, visit www.trustid.co.uk

Please note that during the recruitment process your Identity Documentation (i.e. passport, driving licence, visa, etc.) will be scanned using a device which recognises UV, Infrared and Machine Readable Zone security features of the documents provided

The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.

We would welcome applications from individuals who are from underrepresented groups in the organisation

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.

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