Atlas Project Manager

Main area Atlas EPR Project Manager Grade NHS AfC: Band 7 Contract Fixed term: 30 months (Primarily onsite at the Archway site, with some travel to community sites and some working from home) Hours Full time - 37.5 hours per week Job ref 220-WHT-8302651

Employer Whittington Health NHS Trust Employer type NHS Site Highgate Wing Town London Salary £58,133 - £65,261 Per Annum Including HCAS pro-rata Salary period Yearly Closing 12/10/2026 23:59

Please note in order to progress your application, your data will be processed by our 3 rd party recruitment providers – North London Partners Shared Service, who conduct recruitment activities on behalf of Whittington Health NHS Trust.

By applying for this role, you accept in the event you are successful that your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which is aimed at saving you time and improving efficiencies within the NHS when your employment transfers.

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An exciting opportunity to join a high-profile, Trust-wide EPR transformation programme

We are looking for an experienced EPR Project Manager to join the Atlas Programme and play a key role in the delivery of the Trust’s future Electronic Patient Record (EPR) solution.

Atlas is a high-profile, complex transformation programme that will have a significant impact across the Trust. The successful candidate will work closely with Atlas Programme Leads, clinical and operational teams, technology colleagues, suppliers and NHS partner organisations to coordinate and deliver a range of critical programme workstreams.

This is an opportunity to join the programme at an important stage in its development, working across the full EPR lifecycle - from procurement and solution assessment, through pre-mobilisation and implementation, to go-live and post-go-live stabilisation.

Main duties of the job

Create, complete and maintain a complete list of all applications used by the Trust how so ever they are contracted. This is a critical document and will be used as the primary source document for legacy systems that must be:

• Integrated to any new EPR system
• Have data migrated from the source system to the new EPR solution
• Supplier contracts amended as necessary during the course of the programme

Ensure that information, governance, and PMO support is provided to the evolving workstreams.

Provide support to the Benefits realisation and process improvement teams from understanding and documenting the “As is” model to assisting in documentation and delivery as requested by the workstream lead.

Working for Whittington Health

Joining the Atlas Programme means becoming part of a collaborative, ambitious team delivering a major transformation for Whittington Health and the communities it serves. The programme brings together clinical, operational, digital and transformation colleagues, creating an environment where different skills, experience and perspectives are valued.

We work as one team, supporting each other to deliver. Priorities will change as the programme develops, so flexibility, initiative and a willingness to help colleagues are important. We value an open and approachable culture where people can ask questions, share ideas, raise concerns early and challenge constructively.

The Atlas Project Manager will be expected to take ownership, maintain high standards and have a strong focus on delivery. This includes being organised, proactive and accountable, keeping stakeholders informed, managing risks and issues effectively and ensuring that actions and milestones are followed through. We also recognise that successful delivery depends on strong relationships, collaboration and respect.

Atlas offers an excellent opportunity to develop experience across a major EPR transformation programme, working with senior clinical, operational and digital stakeholders and gaining exposure to procurement, implementation, change, benefits and programme delivery.

Detailed job description and main responsibilities

• Working closely with multiple workstream leads to plan, track and manage the work streams within a highly complex project spanning multiple clinical and non-clinical departments in the Trust.
• Support the deliverables under any workstream project plan as appropriate.
• To apply the necessary governance and arrangements, including project planning, monitoring, tracking, and creating, maintaining a RAID log and raising issues and risk by informing/reporting to the relevant stakeholders and those accountable.
• Attend meetings, take minutes, capture actions, RAIDs and follow up on all actions assigned to digital.
• Set up, attend, and minute resolution, discussion meetings where necessary. Follow up on actions that impact the project milestones and deadlines.
• To work with the Atlas Programme management team to review processes and assess the impact of the new system and technology on any given service line and in conjunction with Clinical, Technical and Operational stakeholders and Improvement and Transformation Team.
• To develop and maintain all project documentation - this includes, programme plans, issues list, highlight reports, risk registers, benefits register and any other documents that are deemed necessary to successfully deliver the project.
• To provide regular project updates, monitor progress against plan, highlight reporting packs, delivery of the project and post project review to the Programme Board.
• To communicate effectively to relevant stakeholders, prepare and present “progress update” presentation where required.
• To organise, set up and lead Programme Team meetings, including clinical and non-clinical stakeholders, and external parties as necessary.
• Where required, to help influence and implement change and new policies/processes across the organisation.
• Review where required processes and assess the impact of new technology on working practices in conjunction with IM&T, clinical and operational teams and the Atlas Business Transformation Workstream colleagues.
• To provide written reports at agreed periods of time on the measured success of the project, its constituent parts and of the project personnel.
• To represent the Trust to contractors, suppliers, and providers in furtherance of programme or workstream objectives.
• Monitor and track deadlines, milestone and ensure the project is tracking against plan. Keeping any relevant Atlas workstream Project Manager up to speed.

Person specification

Education and qualifications

• Educated to degree level or equivalent relevant experience.

Skills and abilities

• Excellent written and verbal communication skills, able to convey complex information clearly to technical and non-technical audiences and to present to groups.
• Strong organisational and planning skills, able to prioritise and manage a complex workload to tight deadlines, working on own initiative and remaining calm under pressure.
• Able to lead the design, evaluation and delivery of complex projects using recognised project management methodologies.
• Sound analytical and judgement skills, able to gather, interpret and challenge complex information, weigh options and resolve problems in a timely way.
• Able to analyse and interpret complex data and produce accurate, well-presented reports and correspondence.
• Able to make autonomous decisions on difficult issues and to lead and inspire change.

Knowledge and Experience

• Experience of managing complex projects, including planning, stage co-ordination, monitoring progress against milestones and realising benefits.
• Experience of identifying, managing and escalating risks and issues, and of project reporting.
• Experience of managing change on digital, clinical and/or transformation projects.
• Experience of developing and maintaining project documentation and of organising working groups, including providing related training.
• Evidence of using innovation and best practice to improve ways of working.
• Experience of working in the public sector or healthcare, and with a wide range of internal and external stakeholders.

Other

• Demonstrable commitment to anti-discriminatory and inclusive behaviours and practices.
• Commitment to supporting service and strategy development informed by staff feedback, and to managing project resources effectively.
• Commitment to sharing learning within and beyond the Trust.

SAFEGUARDING CHILDREN AND ADULTS

To comply with the Trust’s Safeguarding Children and Adults policies, procedures and protocols. All individual members of staff (paid or unpaid) have a duty to safeguard and promote the welfare of children, young people and vulnerable adults This will require you to:

• Ensure you are familiar with and comply with the London Child Protection Procedures and protocols for promoting and safeguarding the welfare of children and young people.
• Ensure you are familiar and comply with theLondon Multi Agency Safeguarding Vulnerable Adults Pan London Procedures.
• Ensure you are familiar and comply with local protocols and systems for information sharing.
• Know the appropriate contact numbers and required reporting lines.
• Participate in required training and supervision.
• Comply with required professional boundaries and codes of conduct

Whittington Health is committed to safeguarding all children and vulnerable adults and expects all staff and volunteers to share this commitment.

Your application form -

• Provide only business email address for your referees – we are unable to request references from yahoo, Hotmail, Gmail accounts.
• Make sure you to include all evidence of where you meet the essential requirement on the jobs description as this forms the base of our shortlisting criteria.

Our processes -

• Closing dates are given as a guide; we are within our right to close adverts early so please ensure you submit your application as soon as possible to avoid delay.
• If you do not hear from us up to 3 weeks after the closing date of the job unfortunatelythis means you have not been successfullyshortlisted for interview. If your require feedback on your application please contact the appointing manager detailed in the body of the advert.
• Please check your emails regularly as all correspondence from us will be via trac.systems – occasionally these emails will go into your Junk folder.
• Employment at Whittington Health is offered subject to successful completion of a 6 month probationary period for all staff with the exception of GMC Registered Doctors.

Other important information -

• You must already have the right to work in the United Kingdom or fully meet the eligibility criteria for sponsorship under the Skilled Worker visa route. We welcome applications from candidates who require visa sponsorship; however, we can only consider these where all UKVI requirements are met. Before applying, please ensure that both you and the role satisfy the relevant UK Visas and Immigration (UKVI) points‑based system criteria, as applications that do not meet these requirements cannot be progressed. For more information about the criteria, please click here
• Applications are welcome from people wishing to job share or work flexible patterns. We are committed to equal opportunities.
• In submitting an application form, you authorise WhittingtonHealth NHS Trust to confirm any previous NHS service details via the Inter Authority Transfer (IAT) process should you be appointed to the post.

If you are offered a role with one of the NLPSS partner trusts, as part of pre-employment checks youridentity and right to work documentation will be verifiedremotely (in most circumstances), using a certified identity verification service provider TrustID. You will be asked to capture an image of the relevant documents as well as a “selfie” using your smartphone/tablet (if available) for facial matching. TrustID will also perform a digital address check using Trunarrative and Equifax, which is a soft check and does not leave a footprint on your credit rating. For more information, visit www.trustid.co.uk

Please note that during the recruitment process your Identity Documentation (i.e. passport, driving licence, visa, etc.) will be scanned using a device which recognises UV, Infrared and Machine Readable Zone security features of the documents provided

The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.

We would welcome applications from individuals who are from underrepresented groups in the organisation

Application numbers

This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.

Name Jennifer Lyons Job title Chief Nursing, Midwifery & AHP Information Officer Email address jennifer.lyons3@nhs.net Telephone number 07392875741

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