Ward Inventory Controller

Main area stock management

Grade NHS AfC: Band 4

Contract: Fixed term - 12 months (with possible extension for another 12 months)

Hours: Full time - 37.5 hours per week

Employer: Whittington Health NHS Trust

Site: Chase Farm Hospital

Town: London

Salary: £33,262 - £36,027 Per annum including HCAS

Salary period: Yearly

Closing: 23/09/2026 23:59

Whittington Health NHS Trust is committed to ensuring that its recruitment processes are carried out with integrity, transparency, and fairness for all applicants. To help maintain these standards, we ask candidates to provide accurate and truthful information throughout the recruitment process. If incorrect or misleading information is identified, this may affect the progression of an application, any employment offer, or continued employment. As part of our due diligence, the company may verify the information provided by applicants and take appropriate action where necessary.

As part of the NHS Modernisation Agenda, The Royal Free London NHS Foundation Trust has embarked on the challenging and exciting task of implementing a new inventory system aiming to have better practices and visibility of stock control, reducing costs and increasing patient safety through the Scan4Safety initiative.

We are looking for a pro-active, organised, self-motivated and ambitious Project Implementation Assistant to join our busy Inventory Management implementation team.

Main duties of the job:

The post holder will be responsible for ensuring that wards and departments have a continuous supply of goods in line with the Trust’s materials control systems. This will include visiting the departments to an agreed schedule, undertaking inventory using Automatic Data Capture and other Materials Management systems. The post holder will assist with the day-to-day administration of the Supplies Department and provide purchasing support as directed by the Deputy Logistics Manager. Staff will have a nominated base but are required to work on either site, depending on the needs of the service. All activities listed are undertaken on a daily basis, unless stated otherwise.

Working for our organisation:

Our values underpin everything we do. Our staff are committed to delivering the following values in everything they do. Our ICARE values have been created by our staff and are embedded in our appraisal and planning processes and form part of our staff excellence awards. Whittington Health serves a richly diverse population and works hard to ensure that all our services are fair and equally accessible to everyone. Nowhere is this more obvious than in the way we look after our staff. We aim to employ a workforce which is as representative as possible of this population, so we are open to the value of differences in age, disability, gender, marital status, pregnancy and maternity, race, sexual orientation, and religion or belief. The Trust believes that as a public sector organisation we have an obligation to have recruitment, training, promotion and other formal employment policies and procedures that are sensitive to these differences. We think that by doing so, we are better able to treat our patients as well as being a better place to work.

Detailed job description and main responsibilities:

As part of the NHS Modernisation Agenda, The Royal Free London NHS Foundation Trust has embarked on the challenging and exciting task of implementing a new inventory system aiming to have better practices and visibility of stock control, reducing costs and increasing patient safety through the Scan4Safety initiative. We are looking for a pro-active, organised, self-motivated and ambitious Project Implementation Assistant to join our busy Inventory Management implementation team.

Knowledge:

• Stock management knowledge

Skills:

• Goods standard of computer literacy

SAFEGUARDING CHILDREN AND ADULTS:

To comply with the Trust’s Safeguarding Children and Adults policies, procedures and protocols. All individual members of staff (paid or unpaid) have a duty to safeguard and promote the welfare of children, young people and vulnerable adults. This will require you to:

• Ensure you are familiar with and comply with the London Child Protection Procedures and protocols for promoting and safeguarding the welfare of children and young people.
• Ensure you are familiar and comply with the London Multi Agency Safeguarding Vulnerable Adults Pan London Procedures.
• Ensure you are familiar and comply with local protocols and systems for information sharing.
• Know the appropriate contact numbers and required reporting lines.
• Participate in required training and supervision.
• Comply with required professional boundaries and codes of conduct.

Whittington Health is committed to safeguarding all children and vulnerable adults and expects all staff and volunteers to share this commitment.

Your application form:

Provide only business email address for your referees – we are unable to request references from yahoo, Hotmail, Gmail accounts. Make sure you to include all evidence of where you meet the essential requirement on the jobs description as this forms the base of our shortlisting criteria.

Our processes:

Employment at Whittington Health is offered subject to successful completion of a 6 month probationary period for all staff with the exception of GMC Registered Doctors.

Other important information:

You must already have the right to work in the United Kingdom or fully meet the eligibility criteria for sponsorship under the Skilled Worker visa route. We welcome applications from candidates who require visa sponsorship; however, we can only consider these where all UKVI requirements are met. Before applying, please ensure that both you and the role satisfy the relevant UK Visas and Immigration (UKVI) points‑based system criteria, as applications that do not meet these requirements cannot be progressed.

Applications are welcome from people wishing to job share or work flexible patterns. We are committed to equal opportunities.

In submitting an application form, you authorise Whittington Health NHS Trust to confirm any previous NHS service details via the Inter Authority Transfer (IAT) process should you be appointed to the post.

If you are offered a role with one of the NLPSS partner trusts, as part of pre‑employment checks your identity and right to work documentation will be verified remotely (in most circumstances), using a certified identity verification service provider TrustID. You will be asked to capture an image of the relevant documents as well as a "selfie" using your smartphone/tablet (if available) for facial matching. TrustID will also perform a digital address check using Trunarrative and Equifax, which is a soft check and does not leave a footprint on your credit rating.

Please note that during the recruitment process your Identity Documentation (i.e. passport, driving licence, visa, etc.) will be scanned using a device which recognises UV, Infrared and Machine Readable Zone security features of the documents provided.

The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.

We would welcome applications from individuals who are from underrepresented groups in the organisation.