Cancer Services MDT Coordinator

Opportunity to work as a MDT Co‑ordinator/MDT Tracker within the Multi‑Disciplinary Team, providing high quality care for patients with cancer and implementing and tracking patients through their cancer pathway.

Responsible for submissions to Cancer Waiting times, The Cancer Registry, Peer Review and National cancer audits and datasets. Confidence in operating IT systems is essential.

Provide cover support to Cancer MDT Coordinators during busy periods, including preparing MDT lists and attending pre‑MDT and post‑MDT meetings.

Working hour requirements for this role require flexibility; normal working hours are 09:00 to 17:00 Monday to Friday.

Detailed job description and main responsibilities

• Track and manage referrals for patients with suspected and confirmed cancer to ensure local and national cancer pathways and targets are met.
• Organise and attend multidisciplinary team (MDT) meetings.
• Prepare appropriate lists of patients to be discussed at each MDT, distributing them across the team from diverse sources.
• Prepare MDT decision sheets before the meeting, including patient demographics, investigation results and other relevant clinical information.
• Ensure MDT awareness of patient progress relative to the 31‑ and 62‑day target dates, and manage proactive patient journey through Operational Management and Clinical Nurse Specialists.
• Liaise with Patient Pathway Co‑ordinators and other support departments to provide timely access to clinical data for MDT discussions.
• Coordinate administrative actions following MDT decisions such as booking scans, appointments and surgery dates, and follow up with clinical nurse specialists.
• Assist with follow‑up actions required by the MDT, such as contacting patients to arrange next steps.
• Document MDT decisions accurately in patient notes and maintain an audit trail.
• File MDT decision summaries into case notes promptly, keeping copies for audit purposes.
• Record all MDT decisions in the Somerset Cancer Register system, liaising with clinicians to ensure accuracy.
• Ensure necessary audio/visual equipment is available for MDT or SMDT meetings to record decisions on the Somerset Cancer Register system.
• Organise Specialist Multi‑Disciplinary Team (SMDT) meetings in a similar manner and inform clinicians across London Cancer of any changes.

Person specification

• Skills and Abilities
• Excellent interpersonal skills including verbal and written communication.
• Experience of data entry, data collection and analysis.
• Ability to organise and prioritise workload, work accurately under pressure to meet targets.
• Ability to analyse sensitive information, devise and implement workable solutions.
• High degree of accuracy and excellent attention to detail.
• Setting up and maintaining complex pathways involving multiple stakeholders.
• Ability to extract detailed information from a variety of sources and reproduce it in an appropriate format.
• Education / Qualifications
• Educated to GCSE Level (or equivalent) with A Level (or equivalent) in English and Maths.
• Working knowledge of word processing, spreadsheets and databases.
• Knowledge & Experience
• Minimum of one year’s experience in an NHS setting involving patient contact and/or scheduling of patient appointments.
• Understanding of general medical terminology.
• Previous involvement or understanding of MDTs.
• Personal qualities
• Ability to prioritise and manage own workload whilst undertaking a variety of tasks.
• Enthusiastic and positive with a “can do” approach.
• Ability to liaise and communicate with all grades of staff; able to work autonomously and as part of a team.
• Committed to self‑development.
• Ability to work to deadlines.
• Able to use tact and diplomacy at all times.

Safeguarding children and adults

• To comply with the Trust’s Safeguarding Children and Adults policies, procedures and protocols.
• Familiar with London Child Protection Procedures and protocols for promoting and safeguarding the welfare of children and young people.
• Familiar with London Multi‑Agency Safeguarding Vulnerable Adults Pan‑London Procedures.
• Familiar with local protocols and systems for information sharing.
• Know the appropriate contact numbers and required reporting lines.
• Participate in required training and supervision.
• Comply with required professional boundaries and codes of conduct.

Disclosure and Barring Service check

Postholder will be required to submit to the Disclosure and Barring Service to check for any previous criminal convictions as part of the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020.